UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL



TITLE:  PREPARATION OF PRINTING REQUISITION FORM   PROCEDURE:  7-20

                                                                    
        
Policy Reference:              VII.B.2

Form:                     University of Virginia Printing Office
                          Requisition Form 

Obtain Blank Forms From:       Blank forms may be obtained from the
                               Printing Office or by calling 924-
                               7186.

Forward Completed Forms To:    Send or deliver the top three copies
                               to the Printing Office with a sample
                               or printing layout, if available. 
                               Retain fourth (goldenrod) copy for
                               your records.

Purpose

To requisition graphic design, typesetting and printing services
from the University Printing Office.

Instructions

 1.   Show the departmental name and messenger mail address of the
      department TO BE CHARGED for services requested.

 2.   Indicate the LOCATION the work should be delivered to when
      completed, including the name of any specific individual who
      should receive it.

 3.   Print the name of the responsible individual to be contacted
      in the event of questions or difficulties, and the phone
      number where he/she can be reached.  The requestor should
      sign the requisition to the right.

 NOTE:  If the requesting department requires additional approvals,
 these spaces should also be used for these signatures.

 4.   Indicate the date the requisition will be sent or delivered
      to the Printing Office.

 5.   Indicate the complete University Fund Account Code, including
      object Code.

 6.   Indicate the desired delivery deadline.  Fifteen working days
      is normally required for routine printing jobs, and is
      requested.  Please endeavor to plan accordingly.  Contact our
      Customer Service staff for special requirements.

 7.   Describe the work to be produced as completely as possible. 
      Please DO NOT USE "SEE ATTACHED" or similar phrase.  CALL THE
      PRINTING OFFICE IF ASSISTANCE IS NEEDED IN DRAFTING A WORK
      DESCRIPTION.

 8.   Enter the quantity of finished, printed pieces desired. 
      Padded materials are printed as single sheets and then
      padded, and the quantity ordered should be for the number of
      sheets desired.  Multiple-part forms should be ordered as
      sets, e.g., 5,000 3-part sets.

 9.   Check the box that most appropriately describes the form of
      the finished product.

10.   Show the finished size of the product, in inches.

11.   Check the appropriate box.

12.   Indicate your proofing requirements, if any, and to whom they
      should be sent.

13.   Fill in this non-shaded area as applicable or necessary to
      convey your needs and instructions.

14.   You may use this space for additional instructions of
      clarifications.

Please call the Printing Office for an appointment or telephone
discussion of your requirements if you do not feel you can
adequately convey complete and concise instructions on the
requisition form.  The Customer Service staff will provide
assistance as needed.

NOTE:  Any requisition submitted without a valid charge code,
adequate instructions, samples or other information needed to
produce your printing work, is subject to delays.


SERVICE LOCATIONS
                                         LOCATION

COPYING AND DUPLICATING        COPY CENTERS in these locations:

Copying or duplicating from    1. Cabell Hall, Room 237
camera-ready copy, on 8 1/2    2. Primary Care Center, Room G-512
X 11, 8 1/2 X 14, or 11 X 17   3. Alderman Library, 1st Floor
sheets; collating, folding,    4. Blue Ridge Hospital, 4 East
stapling and binding services  5. Carruthers Hall (Lower Level)
(tape, glue, velo or GBC);     6. Chemistry Bldg, Room 401
telephone facsimile (FAX)
transmissions and receipts;
Copy Card system service.                                          

PRINTING 

Brochures, folders, station-   University Printing Office,
ery, posters, business         2474 Old Ivy Road
cards, books and booklets,
newsletters, flyers, 
continuous computer forms
and other printed materials.


OTHER SERVICES

35mm Microfilm services,       Copy Center, Alderman Library,
laminating services (card 1st floor
sizes and up to 25" wide).

Departmental convenience       Printing Services Copy Center,
copiers and Copy Card system   Manager, Printing Office Bldg.
assistance.

Anatomical and graphic art     Biomedical Communications,
preparation, publication       Medical Center
design and photography
services.

Report preparation and         Publications Group, School of
graphic art services,          Engineering and Applied Science
proposal typing.

University departments and activities may pay for copying and
microfilm services via charge to their University Fund Account
Codes, or with cash.  Individuals and private organizations must
pay cash for services.                                             
                          
                                         
ISSUED BY:                                                 04/02/90

Director of Printing Services 7.20.3