UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL



TITLE:  RECOVERING DEPARTMENTAL DAMAGES FROM       PROCEDURE:  7-83
        THIRD PARTIES
                                                                   

Policy Reference:         VII.H.3 

Purpose

To process insurance claims for damage or loss to real property,
personal property, or other departmental assets as a result of
accidental or intentional acts by third parties.  


Background

The Department of Risk Management is the administrative office
responsible for restitution and recovery of departmental damage or
loss done by third parties.  

The Department of Risk Management administers all such claims,
ensuring restitution is received, and that departments receive all
the restitution due in a timely manner.  Restitution received will
be returned to the affected department at least annually.  By being
the office responsible for recoveries from third parties,  the
Department of Risk Management can compile statistics on third party
damages/losses and recoveries for the University.


Processing Instructions

    Responsibility                           Action              
     
Department incurring 
damages                     1. Immediately notifies University
                               Police.

                            2. Completes an Incident Report Form. 
                               See Procedure 7-80.

                            3. Forwards Incident Report Form to
                               Risk Management FAX: 982-2635.

                            4. Provides additional information to
                               Risk Management about the incident
                               as it becomes available.


Risk Management             5. Investigates and determines the  
                               cause of the damage and amount of
                               loss, if not done by Internal Audit
                               or University Police.


    Responsibility                           Action              
     
Risk Management, cont'd     6. Obtains supporting documentation to
                               support damage or loss claims.

                            7. Advises and provides the insurance
                               carrier as required or to the
                               University Police.

                            8. Proceeds with recovery from third
                               party directly, or as advised by the
                               Court and its order. 

                            9. Returns all recoveries to the
                               department at least annually.

University Police          10. Advises Risk Management of those
                               complaints involving damage or loss
                               to UVA-owned property; and either:

                               a.   Presents those complaints to
                                    the Commonwealth Attorney's
                                    Office for action; or

                               b.   For those complaints not sent
                                    to the Commonwealth Attorney's office,
                                    sends them to Risk Management
                                    for the appropriate recovery action.

                          11.  Advises the Commonwealth Attorney
                               that restitution is requested from
                               the court and that all restitution
                               is to be directed to the Department
                               of Risk Management.

						  12.  Advises Risk Management of all
developments, and changes in case status and case disposition. 13. Forwards all money received to Risk Management. ISSUED BY: 03/01/97 Director of Risk Management 7.83.2