UNIVERSITY OF VIRGINIA
          FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL



TITLE:  PREPARATION OF TRANSFER ORDER             PROCEDURE:  8-53

                                                                   

Policy Reference:              VIII.E.3

Form:                          Standard Form 122, Transfer Order
                               Excess Personal Property

Obtain Blank Forms From:       Fiscal Administrators, page 8.53.3,
                               or Property Accounting Section,
                               Financial Analysis, Carruthers Hall

Forward Completed Forms To:    Property Accounting Section,
                               Financial Analysis, Carruthers Hall,
                               for processing to the sponsoring
                               government agency.

Purpose

This form is to request excess government property to support
contracts/grants.

NOTE:  Prior to submitting the Transfer Order, PCO approval should 
be obtained by the the principal investigator, who should then call 
the General Services Administration (GSA) office holding the equipment 
to reserve or "freeze" the items.  Make separate Transfer Orders from 
each different property location and each GSA holding/control number.

Furnish complete shipping instructions.

A justification letter should be attached to the form detailing the
scientific need for the equipment as it relates to the grant.

Instructions

The numbered items on the sample form should be completed as
follows:

 1.  Leave blank.

 2.  Date form completed.

 3.  Enter complete address of appropriate GSA regional office with
     zip code.

 4.  Furnish full name of sponsoring (ordering) agency.

 5.  Enter name and address of agency holding property.

 6.  Furnish name and address of University with zip code.

 7.  Enter location of property; be as specific as possible.

 8.  Furnish complete shipping instructions.

 9.  Leave blank.

10.  Leave blank.

11.  Leave blank.

12.  Leave blank.

13.  (a) Complete as stated.

     (b) Complete as stated.

     (c) Complete as stated.

     (d) Indicate unit (e.g., lot, gross, each, etc.)

     (e) Complete as stated.

     (f) Complete as stated.

     (g) Complete as stated.

14.  Leave blank.

Enter the items below in the lower part of the description field.

     Automatic release date,
     Name of University,
     Contract/grant number, and
     Contract/grant expiration date.

State:  "The above property is requested for use by a project
         grantee in support of research or education as outlined in
         the Grant."

State:  "Transfer is in accordance with the provisions of (CONTRACT
         NUMBER) by (PRINCIPAL INVESTIGATOR) Concurrence: 
         (AUTHORIZING OFFICIAL).


                                                                   
ISSUED BY:                                                 07/15/99
Assistant Comptroller, 
Financial Analysis
                              8.53.2