Effective: September 1, 2005
Owner: Office of Sponsored Programs
Latest Revision: January 14, 2010
Request for an
Individual Not Meeting Policy
Criteria to Serve as a Principal Investigator
This procedure covers the criteria which determine who might serve as a principal investigator on University of Virginia sponsored research projects in exceptional circumstances beyond policy established eligibility criteria.
System References [Top]
The principal investigator is designated by the University to direct the project or program being supported by the grant or contract.
The principal investigator is responsible on behalf of the University for the sound technical, fiscal, and administrative management of the project or program in accordance with both University and sponsor requirements.
Responsibilities of the principal investigator include:
Principal Investigators and all research faculty
The Assistant Vice President for Research Administration is responsible for ensuring that this procedure is necessary, reflects actual practice, and supports University policy.
Procedure Steps [Top]
Requests for an individual who does not meet the standard policy criteria, as described in policy VIII.A.1 Grants and Contracts: Definition, Solicitation, Clearance and Acceptance should be made in writing to the Assistant Vice President for Research Administration. All requests must be endorsed by the appropriate Chair and Dean.
The request should address the need for making the exception and how allowing the person to serve as a PI will further the University mission and institutional priorities.
The request should document the individual’s relationship with the University, their appointment, any space commitments, administrative support commitments and finally the requested length of time for the individual to serve as a PI.
Requests that meet the following requirements will be reviewed and acted on by the Assistant Vice President for Research Administration, to whom authority is delegated to grant such permissions:
Exception requests not meeting the above criteria require the review and approval of both the Vice President for Research and the Vice President for Finance and Chief Financial Officer. Requests in these circumstances should be made to the Assistant Vice President for Research Administration following the same guidelines as listed above. The request will be shared with the Associate Vice President for Research and both the Vice President for Research and the Vice President for Finance and Chief Financial Officer. An appropriate amount of time should be allowed for the review by both Vice Presidents.
If the decision is reached to allow the exception, the Assistant Vice President for Research Administration will send a letter of “permission to serve as a University PI” to the requesting individual, with appropriate carbon copies to the Chair and Dean.
The right to serve as a PI will not be extended to contract work without specific prior approval of the project by the Chair, Dean and OSP.
End of Activity
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