UNIVERSITY OF VIRGINIA
FINANCIAL AND ADMINISTRATIVE PROCEDURES MANUAL
TITLE: COMPLETING SOLE SOURCE JUSTIFICATION PROCEDURE: 8-9B
FOR RESEARCH PROJECT SUBCONTRACTS
Policy Reference: VIII.A.4
Form: Sole Source Justification Research
Obtain Blank Forms From: Fiscal Administrators, page 8.9.13 -
8.9.14. Make copies as needed.
Forward Completed Forms To: Completed forms should be attached
to the proposal approval sheet and
forwarded to the research
administrator for processing.
To obtain a sole source justification for subcontracts in excess of
$10,000 from a private source.
Occasionally, work to be performed under a grant or contract is
subcontracted to a college or university, to a commercial vendor,
or to a governmental agency. When the subcontract is in excess of
$10,000 with a PRIVATE source that is not named in UVA’s proposal
to the sponsor, including a private college or university, the
Virginia Public Procurement Act applies, and the subcontract becomes
a sole source procurement which must be approved by Purchasing and
The Office of Sponsored Programs (OSP) and Purchasing and Materials
Services have developed this procedure to be used by departments in
preparing these special sole source justifications.
This form should be submitted to OSP with the proposal package.
OSP will forward it to Purchasing and Materials Services for review
and posting, if the proposal is funded.
This procedure will not cause any time delay in finalizing the
Form Completion Instructions
ISSUED BY: 08/01/92
Chief Contracting Officer
and Dir, Sponsored Programs 8.9.11