2.3 Employment Policies

General

Teaching faculty in most schools of the University are employed on an academic year basis from August 25 to May 24 and paid monthly beginning October 1 and ending June 1. The nine-month salary is considered the basic rate of pay for most teaching faculty members. Faculty may hold 12-month appointments in accordance with the Policy on Twelve-Month Employment, which is maintained by the Office of the Vice President and Provost.

Faculty Workload

The faculty workload policy is maintained by the Office of the Vice President and Provost.

Annual Performance Reviews

All faculty members should undergo an annual performance review, conducted by their vice president, dean, department chair, or unit head. The University’s policy on annual performance reviews and its policy on promotion and tenure provide detail regarding performance reviews and their requirements for tenured and tenure-track faculty. The policy on employment for non-tenure-track faculty provides information on performance reviews and the expectation of continued employment for non-tenure-track faculty. These policies are maintained by the Office of the Vice President and Provost and are available through that office’s Web site. It is the responsibility of each school or unit to publish written policies describing how annual performance reviews will be implemented and of each dean or unit head to ensure that they are implemented in a meaningful manner.

Renewal of Term Elections and Evaluation for Promotion

The vice president and provost has established detailed procedures regarding evaluation for renewal, promotion, and tenure for tenured and tenure-track faculty. Please refer to the Promotion and Tenure Policy for more information. Non-tenure-track faculty should refer to the Policy on the Employment of Non-Tenure-Track Faculty for information on evaluation for renewal and promotion. In addition, each school has policies and procedures for promotion and tenure unique to the school. These documents are available through the office of each academic dean.

Faculty elections and appointments that from the beginning are intended to be of short or limited term do not require prior notice of nonrenewal. For example, visiting professors and part-time appointments of one year or less do not require formal notification of nonrenewal.

Faculty Resignation and Retirement Notice

The University’s policy on faculty resignation and retirement notice is maintained by the Office of the Vice President and Provost.

Termination or Suspension of University Employment

Employment at the University may be terminated by non renewal of a term election, by resignation, by retirement, or by termination for financial stringency or for adequate cause. Suspension of a faculty member from University employment is available as a sanction for unacceptable performance disclosed as part of the faculty performance review process or as a disciplinary sanction for a serious breach of University policy. The complete University policy on disciplinary suspension or termination of academic faculty is maintained by the Office of the Vice President and Provost.

Information on termination or suspension of non-tenure-track faculty can be found in the policy regarding employment of non-tenure-track faculty. In the event of staffing reductions for non-tenure-track faculty, the “Guidelines for General Faculty Staffing Due to Financial Stringency” should be used.

Grievance Procedure

The grievance procedure for academic faculty from the tenured, tenure-track, and academic non-tenure-track faculty ranks is administered by the University's Faculty Senate. The grievance procedure for administrative faculty is maintained by the Office of the Vice President and Provost.

Summer Employment and Appointments

The policy regarding summer employment and appointments is maintained by the Office of the Vice President and Provost.

Leaves of Absence

The leaves of absence policies for faculty are maintained by the Office of the Vice President and Provost. These policies include:

  • Leave for Educational Purposes
  • Annual Leave and Holidays
  • Leave for Personal Reasons
  • Temporary Disability Leave
  • Leaves of Absence for State Employees on Military Duty
  • Leave for Agency Convenience

Appointments of Foreign Faculty and Researchers

The appointments of foreign faculty and researchers policy is maintained by the Office of the Vice President and Provost.

Employment of Retired Members of the Faculty

Part-time employment of retired faculty is possible under certain conditions. The policy of sponsored programs recognizes that occasionally a retired faculty member may wish to continue participation in research with the support of external grants and contracts. If the appropriate department chair and dean certify that a specific need exists for the services of that individual and that such participation will benefit the department or school, the vice president for research and graduate studies may approve an application for research support that involves a retired faculty member. If the grant or contract is awarded, the retired faculty member may be employed on a part-time basis (up to half-time), will have the status of a temporary employee, and will hold the title of senior research scholar.

Part-time teaching is also possible, for example in the School of Continuing and Professional Studies, if approved by the dean and the vice president and provost.

In the School of Medicine, a retired faculty member may render patient care services when there is a demonstrable need for such services and with the approval of the department chair and the vice president and provost of health sciences.

Appointment of Unpaid Faculty

The University’s appointment of unpaid faculty policy is maintained by the Office of the Vice President and Provost.

Work Stoppage by Faculty

Section 40.1-55 of the Code of Virginia provides that any employee who engages in a strike (by abstaining, impeding, or suspending activity of the employing agency) in concert with two or more other employees is considered automatically to have terminated employment. Such a person is not eligible for reemployment by the state during any part of the next twelve months.