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John D. Simon

John D. Simon
Executive Vice President & Provost

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P.O. Box 400226
Charlottesville, VA 22904-4226




Faculty Workload

Part of a typical faculty member's time is spent in scheduled classroom instruction, part directly on research and individual direction of undergraduate, graduate, and professional students, and part on departmental and other professional activities. Faculty members are expected to participate in the work of their departments and schools outside of the classroom, to provide academic advising to students, to serve in governance of the University, and to conduct research. The individual scheduled teaching load, therefore, varies in accord with the work being done by the faculty member, and departmental chairs and deans have the authority to set such loads.

Each faculty member is expected to maintain sufficient scheduled office hours to accommodate the students who want consultation. The responsibility for academic advising and counseling is divided between the teaching faculty and the offices of the academic deans. The advising of entering students is coordinated with the Orientation Program conducted by the Office of the Dean of Students prior to fall semester registration. The faculty and the deans of undergraduate schools have devised special programs to give academic advice to students during their first year or two at the University. After a student selects a major, the departmental or school faculty involved perform the advising functions.

Faculty are responsible for fair grading practices. They must announce at the beginning of each semester's classes the basis for grading that will be in effect for each class. Faculty are responsible for submitting grades in a timely manner, in most schools within forty- eight hours of the examination. Final examination papers must be retained long enough for students to receive and react to their grades, i.e., until the start of the next registration period. Student examination files must be retained for one year after the term for which the grade was received, or until resolution of pending or ongoing litigation, claims, or audit reviews. Faculty who anticipate a lengthy absence from the classroom (e.g., more than one week) must consult with their chair and dean prior to the absence regarding reasons for the absence and arrangements for covering their responsibilities. When a faculty member is unable to meet a class, arrangements must be made for alternative coverage, or the class must be rescheduled.