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Project Description

Recon@UVa supports fiscal activity at the University, helping to improve the tools available to the University community for understanding and documenting fiduciary responsibility. The project is primarily driven by ARMICS internal control findings that indicated six key control weaknesses reported with a corrective action plan to the Comptroller of Virginia. These weaknesses had the common theme of a lack of diligence and oversight for reconciliation preparation and review.

Recon@UVa provides an electronic solution for the documentation of reconciliations for all organizational units at the University of Virginia, including all academic schools and departments. Based upon current financial policies and procedures the application will facilitate:

  1. On-line review of monthly transactions/balances by Preparers and Approvers
  2. Capture of electronic Preparer and Approver signatures
  3. Monitoring of compliance

Recon@UVa will eliminate the need for users to print and store the reports required for the reconciliation process.

Phase One, which went live in October 2011, allows online project reconciliations for transactional details in the Grants Accounting (GA) module of the Integrated System for both sponsored and non-sponsored projects.

Future phases will include General Ledger (GL) and Cash reconciliations.


Stakeholders

1. Faculty and Staff with responsibility for monthly reconciliation of University accounts. There are approximately 500 reconciliation preparers, a role that requires training for access to the system. There are approximately 1,300 approvers (faculty and staff) who will need to understand their role and responsibility, although they will not be required to take training.

2. Management in schools, departments, and administrative units who must understand the nature of this change and how they can support their faculty and staff who have these responsibilities.

Workgroups/Meetings

Mon Tue Wed Thu Fri
N/A

User Support (System Administrators)

Recon Change Control Board

Functional Administrators N/A N/A