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Launch Recon@UVa

Welcome to Recon@UVa!

News & Announcements


Important note from OSP!

Some of you who reconcile “G” awards could see unusual transactions in Recon@ during the month of September 2014.

Example:

Expenditure Batch
Project
Task
Award
Expnd Type
Item Date
Expnd Category
Employee/ Supplier
Project Burdened Cost
Comment
BTCCBatch-REV-1PJ262169
142730
101
GC12223
BTCRounding
20-Sep-14
BTCRounding
-0.99
BTC Rounding Difference Correction
BTCCBatch-REV-1PJ262169
142730
101
GC12223
BTCRounding
20-Sep-14
BTCRounding
0.99
BTC Rounding Difference Correction
BTCCBatch-INV-1PJ262169
142730
101
GC12223
BTCRounding
20-Sep-14
BTCRounding

-0.99

BTC Rounding Difference Correction
BTCCBatch-INV-1PJ262169
142730
101
GC12223
BTCRounding
20-Sep-14
BTCRounding

0.99

BTC Rounding Difference Correction

These transactions were caused by a fix in the Integrated System during the weekend of September 19-21 for a rounding error. Since these were system generated transactions please move them forward as you approve your Recons.

You may also see these transactions generate recon reports on awards that have a status of “on hold” where you have no other activity. For these instances please ignore the recon@ reports as these will be fixed by the Office of Sponsored Programs.

If you have any questions please send your question to osp-recon@virginia.edu.

Reminders

  • Changes to roles in Recon@ (Preparer, Examiner, Approver, and Fiscal Officer) must be made in the Integrated System using the responsibility GM_Role Manager.
      For more information, check out the Role Manager Toolkit found on the UHR website.
  • Instructions for Approvers are available
  • Online training materials are available
  • The system maintenance window is Mondays from 7 to 8 am.

Our System Generated Email Pilot is Underway

Moving

We are currently conducting a pilot of the system generated emails! This pilot began August 4th and will continue until the end of October.

We are testing the Reminder, Fiscal Officer, and Executive emails, which are designed to provide reminders and notifications of overdue reconciliations.

After completion of a successful pilot, the email functionality will be activated for all University departments. As you know, monthly reconciliations are one of the University’s key internal controls, used to promptly detect, correct, and report errors and irregularities.

For more details on system emails, please see our System Generated Emails page.

Available Reports:
We have several reports available to assist with the review of overdue reconciliations. Check out the following reports found in the Reports section of Recon@UVa.

  • Oversight Report
  • Role Assignment Report
  • Delinquent Users Report

Frequently Asked Questions

  • Q: Why don't I get a green arrow when I've "checked off" all my expenditure detail items?
    A:
    Proper fiscal management includes a review of planned expenses (such as commitments for outstanding purchasing orders and encumbrances for expected salary expenditures). If a budget category does not have any expenditure detail items and only planned expenses you must review the planned expenses tab and check the box in the blue header on this tab. This will take the budget category line to "100%" in the Progress column.

  • Q: Why don’t I see all of my Budget Categories and their subtotals?
    A: The system is designed to show only the Budget Categories that have current month activity (unless there are planned expenses). The totals and subtotals can be seen on the printed version of the Budget Balance Available (BBA).

  • Additional FAQ's

Any questions? Please email us at Recon@virginia.edu.

 

Quick Links

Reconciliation and Internal Control Tip

Review the role assignments in your area regularly to ensure that reconciliations are completed on time