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Assigning and Managing Alternates

Assigning an Alternate

  1. Login to Recon@UVa.
  2. Click on the Alternates tab on the menu bar.
  3. Click on the Add Alternate button. The screen greys out, and a popup box appears.
  4. Enter the Computing ID of the alternate user. Note: The alternate must have appropriate knowledge and authority for the project(s) assigned.
  5. Click Lookup Information
  6. Verify the name displayed is the user to be assigned. Note: if no name is displayed then the Computing ID may not be a valid user in the system. Contact recon@virginia.edu to request that the Computing ID be added to the Users Table.
  7. Click Manage Alternate

Go to Step3 in the section below: Managing an Alternate: Assigning Project(s)

Managing an Alternate: Assigning Project(s)

  1. Click the Alternates tab on the menu bar.
  2. Click Select next to the named alternate to be assigned to the new/different project(s)
  3. Enter an Expiration Date (best practice is one year - to ensure the assignment is reviewed annually)
    • Enter Role
    • Check the box left of the project number(s) to be assigned
    • Click Add Selected-->
    • The assigned projects will appear on the right side of the screen.

Optional method: project(s) can be assigned one-by-one by clicking the Edit button and selecting the Role and Expiration Date for each project. When finished, click Add.

Managing an Alternate: Editing Assigned Project(s)

  1. Click the Alternates tab on the menu bar.
  2. Click Select next to the named alternate who has assigned project(s) to be edited.
  3. To edit the expiration date, select Edit, and choose the correct date, then click Update. Click Cancel if project was selected in error.
  4. To remove the Alternates' access to a project select Delete. A pop-up box will confirm your request.
  5. To delete multiple projects:
    • Check the box left of the project number(s) to be removed
    • Click Remove Selected. Note: there is no pop-up box to confirm this request.

Please review the Alternates section on our FAQ page for more information.