Skip to Content


Using Reconciling Items

To provide additional context and documentation to your monthly reconciliation Recon@UVa allows you to add reconciling items to adjust your final total. These reconciling items carry forward each month and are archived in the printable budget report. They are optional and should only be used if they enhance your experience using the system.

Examples of reconciling items:

  • Anticipated costs for wages
  • Upcoming travel
  • Setting aside funding for a planned purchase
  • Anticipated budget adjustments (income should be entered as a negative)

To add reconciling items from the Summary page:

  1. Click on the "calculator" icon at the far right of the page.
  2. Click "Add Record."
  3. Select a budget category for the anticipated expense or budget adjustment (to find out the budget category associated with a particular expenditure type use this website).
  4. Enter a descriptive comment.
  5. Enter the anticipated amount. Income should be entered as a negative.
  6. Click "Insert."
  7. Close out of the Reconciling Items pop-up box by clicking the X at the top right of the box.
  8. The icon will change from a "calculator" to a "stack of coins." If the icon does not change automatically click your browser's refresh button.
  9. The amount in the Reconciling Items column will update after you click your browser's refresh button.

To add reconciling items from the Budget Categories page:

  1. Click on the "calculator" icon at the far right of the page on the row of the budget category you want to modify.
  2. Click "Add Record."
  3. Enter a descriptive comment.
  4. Enter the anticipated amount. Income should be entered as a negative.
  5. Click "Insert."
  6. Close out of the Reconciling Items pop-up box by clicking the X at the top right of the box.
  7. The icon will change from a "calculator" to a "stack of coins." If the icon does not change automatically click your browser's refresh button.

To edit reconciling items from the Summary page:

  1. Click on the "stack of coins" icon at the far right of the page.
  2. Click on "Edit" for the row you want to modify.
  3. To modify the description in the comment field you can edit or add to the text.
  4. Modify the amount by editing or overwriting the numbers. Income should be entered as a negative.
  5. Click "Update" to accept your changes to the record or "Cancel" to not save them.
  6. Click "Delete" to remove a Reconciling Item from your list.
  7. Close out of the Reconciling Items pop-up box by clicking the X at the top right of the box.
  8. The amount in the Reconciling Items column will update after you click your browser's refresh button.

To review, edit or delete any Reconciling Items available to you:

  1. Click on the "Reconciling Items" tab on the top menu.
  2. Make sure that the information in the "Search Options" area is clear so that you can see all Reconciling Items. Or use the "Search Options" area to filter for specific Reconciling Items. Click "Refresh List" to revise the list of Reconciling Items presented.
  3. Click "Edit" to update the information associated with the Reconciling Item, as above. Click "Update" to accept the changes or "Cancel" to not save them.
  4. Click "Delete" to remove a Reconciling Item from your list.

For additional information about Reconciling Items please refer to the Frequently Asked Questions Topic Comments, Outstanding Issues and Reconciling Items.