Records Administrators and Coordinators
Records Administrators and Records Coordinators - what's the difference?
Records Administrators: This person has the responsibility of authorizing the “Certificate of Records Destruction (RM-3)” as your department representative. You can have more than one administrator, each with a high level of responsibility within your department (e.g. Dean, Director, Asst. Dean, Sr. Administrator, etc). Although holding this administrative level is not a requirement, it is a strong suggestion. The individual in this role will have the authority to remove records from the department - either by destruction or transfer to another entity.
Records Coordinators: This is the person who knows where records are kept, works with departmental records frequently, and is the person who members of your department come to with questions related to your departmental records. You can have more than one coordinator within your area.
It is strongly advised that the same person does not fill both roles. You may have more than one person in each.
Once you have identified those individuals who will serve in each of these roles, enter their information in URMA.