Skip to Content

Storage Vendor - Department Account Creation

This account will be created with the selected vendor to cover the costs of off-site physical records storage.  If you would like to use other services offered by the vendor, contact the UVa Records Management office for more information.

The University has entered into agreements with the following vendors for the storage of physical records:

The Records Management Office has created a Storage Cost Calculator to calculate a "ballpark estimate" and compare both yearly and total lifecycle costs. This is an Excel spreadsheet that will download to your computer. Follow the instructions in the upper right corner of worksheet. Remember, this is a ballpark estimate.

(NOTE:  Add at the end of the page that once the account is confirmed, the URMO will coordinate the inventory process and scheduling a pick-up date.)

Select storage vendor:

Department Information:

Department Name:
Department Org Number:

Department Primary Contact

First Name:
Last Name:
UVa Computing ID:
Email Address:
Phone Number:
 ex: (xxx) xxx-xxxx

Department Secondary Contact

First Name:
Last Name:
UVa Computing ID:
Email Address:
Phone Number:
 ex: (xxx) xxx-xxxx

Billing Information:

  • The company selected for storage will call the UVa Purchase Card (P-Card) Holder for P-Card information once the account creation request is received. DO NOT SEND THIS INFORMATION VIA EMAIL
  • Billing for Diversified will be quarterly.
  • Billing for Cornerstone-RM will be monthly.
  • Charges will be automatically made to the P-Card. The P-Card Holder will receive confirmation of the payment from the vendor via email after the card has been charged.

UVa Purchase Card Holder

First Name:
Last Name:
Email Address:
Phone Number:
 ex: (xxx) xxx-xxxx
P-Card Billing Address:
City:
 State: Zip:

Departmental personnel must be present and sign for any records being picked up or delivered by the vendor. If records are stored in multiple locations, indicate the location with the largest inventory here.

 

Primary Location For Records Pickup:

Building/Facility Name:
Street Address:
Location of loading dock or primary area where records will be picked up:
Additional instructions for pickup personnel:

Primary Location For Records Delivery:

Building/Facility Name:
Street Address:
Location of loading dock or primary area where records will be delivered:
Additional instructions for delivery personnel: