Records Management Training
The following training sessions are offered by the Records Management Office. Please check out the Summer 2009 training schedule (PDF) and Fall 2009 training schedule (PDF). Registration is available through University Human Resources Training & Professional Development. Customized training sessions are also available for department, office, and interest group meetings. Contact the University Records Management Office at 434-243-9162 or email records@virginia.edu for more information.
Records Management I (An Introduction) (1 hour)
Learn the basics of the Virginia Public Records Law and the policies on records at the University of Virginia. Includes review of Virginia Public Records Act, management of paper and electronic records, resources available for compliance, and how the Records Management Office can assist you with your records needs.
Records Management II (In Detail) (2 hours)
Get more detailed information on records management requirements, processes and laws. Includes in depth review of the Freedom of Information Act, laws and best practices for confidential records storage and destruction, transferring records to University Archives/Special Collections as well as plenty of time for your specific questions.
Electronic Records Management (90 min)
Learn about electronic records management in conjunction with the Virginia Public Records Act. Includes overview of the complexities surrounding life-span of electronic records, how to organize your electronic records and issues about long term storage of electronic records.
Email Management (90 min)
Too much email in your in-box? Not sure what to keep and what to trash? Come to this workshop and learn about email as a public record, email deletion, appropriate content for email distribution, handling attachments, and avoiding email clutter.
Going Paperless? Planning a Digital Imaging Project (90 min)
Planning to go paperless in your office? Before you do, attend this workshop on digital imaging. Includes information about benefits and key concepts of digital imaging, planning process elements, legal, risk management and records management concerns, indexing and labeling, budget issues, technology assessment and selections.
Piles of Files? Organizing Your Records (90 min)
Not sure how to organize you paper and/or electronic files? Learn about strategies for developing a filing system that works for you. Includes information about inventories, analysis of your filing system, organization strategies and organizing electronic files.
Personal Records Management (1 hour)
Not sure how long to keep those receipts, or the statements from your credit cards? Learn the standard time periods to keep your personal records as well as the preservation of personal electronic records, including digital photographs. Includes retention of personal financial records, email, electronic records, digital photographs and other types of personal records.