A new and improved URMA is coming!
URMA, the University Records Management Application, is designed to help manage and organize University records held at the University of Virginia. The application is in the process of being rebuilt from the ground up!
The University's Records Management Office is partnering with Infolinx Systems Solutions to provide a more robust and flexible "URMA". Infolinx is a leading provider of enterprise physical records management software to a variety of industries. The "new" URMA is a web-based system that will include the tracking of University records, while also integrating with off-site storage providers to facilitate the transfer of records to and from these vendors. Supporting all major web browsers on Windows and Mac OS, the new application has an advanced security model including integration with the university’s NetBadge authentication protocol.
"URMA powered by Infolinx" is scheduled for implementation in early January 2014. The Records Management Advisory Group has been providing input and feedback on the functionality of the new system and the improvement on work flow processes for various offices.
If you entered records in the "old" URMA system, your account and associated records have been imported into the new system. Access to the old system (currently in read-only mode) will go away on December 31, 2013. The Records Management Office has the old data should you need information concerning your old data after that date.
What do I need to do to use URMA?
- Begin a discussion in your department regarding who will have URMA accounts and how the departmental records will be managed
- Obtain your supervisor's authorization for the role you will be assigned and the organizations within your department where you have records management responsibilities
- Attend URMA training
- Before doing so, attendance at a basic Records Management class is required (i.e. Records Management for All, Records Management for Finance, etc.)
- Download the document "Before You Come To Class" for more information