URMA - University Records Management Application
URMA is currently being rewritten from the ground up!
BE ADVISED: The current version of URMA will be going to "Read-Only" status on May 6, 2013.
Overview
URMA is designed to help manage and organize both physical and electronic records held at the University of Virginia.
First Step - Identify Records Administrators and Coordinators
The first step in using URMA is to identify the Records Administrators and Coordinators for your department. There can be more than one person assigned to each of these roles.
Records Administrator: This person has the responsibility of authorizing the “Certificate of Records Destruction (RM-3)” as your department representative. This person should have a high level of responsibility within your department (e.g. Dean, Director, Chair, Sr. Administrator, etc). Although holding this administrative level is not a requirement, it is a strong suggestion. The individual in this role will have the authority to remove records from the department - either by destruction or transfer to another entity.
Records Coordinator: This is the person who knows where records are kept, works with departmental records frequently, and is the contact for questions related to your departmental records.
Once these roles are filled, begin by creating accounts for each person in URMA. Additional information on using URMA can be found in the guide which can be downloaded via the link below.
Second Step - Organize Your Records
Third Step - Enter Information in URMA
Supported Browsers:
- Windows - IE 8, Firefox
- Mac - Firefox
Usage of URMA Agreement
By creating an account and using URMA, you agree to access and alter only the information for which you have responsibility or authorization, and not to view information that you have no need to see as part of your responsibilities. Access to or use of a University, Medical Center or Health Services Foundation information system and the data it contains for your own personal gain or profit, for the personal gain or profit of others or to satisfy personal curiosity is strictly forbidden.
BE ADVISED: The current version of URMA will be going to "Read-Only" status on May 3, 2013 at roughly 5:00 pm.
Begin using URMA (this will open a new window)
Current version: 1.5 (deployed Aug. 2011)
Download a copy of "URMA How To: A Guide for using the University Records Management Application"