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All About Your Academic Record
From the difference between academic level and academic year to how your
GPA is calculated— and just what is printed on the back of your official transcript?—here
are details about what comprises your academic record.
Academic Level & Academic Year
For undergraduates, there are two basic calculations of your progress
toward a degree. Graduate students do not have academic year, and their
academic level is set based solely on the type of degree program.
- Academic Level: Based strictly on your total completed credits, including advanced
placement and transfer credits:
- 0-29 credits is level 1
- 30-59 credits is level 2
- 60-89 credits is level 3
- 90+ credits is level 4
Academic level will never be higher than 4.
- Academic Year: Calculated by counting the number of semesters
you've been enrolled at UVA, with every two semesters being one
year. Transfer credits—but
not advanced placement credits—are factored at the rate
of 15 transfer credits being the equivalent of one semester.
For example:
- if you are in your second semester and have AP credits only, you
are year 1
- if you are in your second semester and have 15 transfer credits,
you are year 2
- if you are in your second semester and have 45 transfer credits,
you are year 3
- if you are in your
eighth semester and have 15 transfer credits, you are year 5
Unlike academic level, academic year will increase indefinitely.
Course Suffixes
Some courses contain a letter following the course number (e.g., HIST
300X). The suffix can be a random letter assigned by the department to differentiate
between different sections of a course, but certain suffixes may have
the following meaning:
D |
Discussion |
H |
Language House - foreign language |
H |
Honors Program course |
L |
Lab |
S |
Summer Language Institute |
T |
Transfer |
W |
Workshop |
X |
Commerce study abroad for Commerce credit (used for transfer credit only) |
Y |
Year-Long Course |
Z |
Course taught abroad |
Grade Point Average
Officially speaking, grade point averages are computed and maintained only for
undergraduate students. Some graduate programs have a GPA computed, which may
display in SIS, but it does not appear on the official transcript.
Grade
Point Equivalents |
| A+ |
4.000 |
|
D+ |
1.300 |
| A |
4.000 |
D |
1.000 |
| A- |
3.700 |
D- |
0.700 |
| B+ |
3.300 |
F |
0.000 |
| B |
3.000 |
CR, NC |
not factored |
| B- |
2.700 |
IN |
not factored |
| C+ |
2.300 |
NG |
0.000 |
| C |
2.000 |
S, U |
not factored |
| C- |
1.700 |
W, YR |
not factored |
The University does not maintain major GPAs. To compute a GPA, multiply
the number of credits for each included class by the grade point equivalent
listed above, and then divide the total grade points by
the total credits (counting only the credits of courses taken for a
letter grade). (NB: for internal uses, the School
of Law assigns 4.300 grade points to their A+ grades.)
The University does not maintain an undergraduate class ranking.
Honors
Dean's List: Full-time undergraduate students in Architecture,
College, Education, Engineering, or Nursing who demonstrate academic
excellence by earning a grade point average of 3.400 or higher, while
taking a minimum of 12 credits of graded course work (15 credits for
Engineering), are eligible for the Dean's List of Distinguished Students
at the end of each semester. Students in the McIntire School of Commerce are recognized who complete a minimum
of 15 credits with a GPA in the top 20% of the school. Courses taken on a CR/NC basis are not counted toward the credit minimum. Any
student receiving an F, NC, or NG during
the semester is not eligible to be on the dean's list.
Intermediate Honors: A
certificate of Intermediate Honors is awarded to the top twenty percent
of those students in each of the participating
undergraduate schools (Architecture, College, Engineering, and
Nursing) who enter the University directly from high school or
preparatory school and earn at least 60 credits of course work
in their first four regular semester. The computation is based
upon the cumulative grade point average at the end of the fourth
semester. No more than twelve of the 60 required credits may be
earned on a CR/NC or S/U basis. Advanced placement and transfer
credits do not count toward the required credits. Below is
a listing of the minimum required cumulative GPA (as of the end of
the spring of the second year) and number of Intermediate Honors awarded:
Year |
Architecture |
College |
Engineering |
Nursing |
Total |
Number of
Honorees |
Minimum
Cum GPA |
Number of
Honorees |
Minimum
Cum GPA |
Number of
Honorees |
Minimum
Cum GPA |
Number of
Honorees |
Minimum
Cum GPA |
2002* |
23 |
3.400 |
513 |
3.400 |
103 |
3.400 |
5 |
3.400 |
644 |
2003 |
11 |
3.611 |
256 |
3.616 |
82 |
3.543 |
6 |
3.577 |
355 |
2004 |
12 |
3.593 |
259 |
3.649 |
70 |
3.535 |
6 |
3.613 |
347 |
2005 |
15 |
3.558 |
271 |
3.645 |
83 |
3.556 |
6 |
3.597 |
375 |
2006 |
11 |
3.578 |
264 |
3.662 |
82 |
3.575 |
7 |
3.689 |
364 |
2007 |
15 |
3.640 |
284 |
3.685 |
75 |
3.624 |
7 |
3.805 |
381 |
2008 |
12 |
3.552 |
272 |
3.683 |
84 |
3.571 |
7 |
3.655 |
375 |
2009 |
11 |
3.660 |
286 |
3.697 |
92 |
3.629 |
8 |
3.731 |
400 |
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| *Prior to 2003, the required minimum GPA was 3.400 rather than the top 20%. |
Graduation Honors: Undergraduate students are eligible to receive their degree with honors or distinction:
- School of Architecture: Degrees
are conferred "with honors" on students graduated with
a cumulative GPA of 3.600 or higher; "with high honors" for
a 3.750 or higher; or "with highest honors" for a GPA
of 3.900 or greater.
- College of Arts and Sciences: Graduates with a cumulative GPA of 3.600
or higher receive their degrees "with distinction". Students
who complete a Distinguished Majors Program with a cumulative GPA of at least 3.400
are eligible to receive their degrees without distinction, "with
distinction", "with high distinction", or "with
highest distinction"
based on the recommendation of their thesis committee. Students
who complete the Honors program in Philosophy or Government with
a cumulative GPA of at least 3.400 are eligible to receive their
degrees without honors, "with honors", "with high honors", or "with
highest honors" based on the recommendation of their department.
- McIntire School of Commerce: Graduates
with a cumulative GPA in the top 15% of the class,
based on work completed while enrolled at McIntire, receive
degrees "with distinction".
- Curry School of Education: Students with a cumulative GPA of 3.600
or higher receive their degrees "with honors", with a GPA
of 3.750 or higher
receive their degrees "with high honors", and with a GPA
of 3.900 or higher receive their degrees "with highest honors".
- School
of Engineering and Applied Science: Degrees are conferred "with
distinction"
for students who graduate with a cumulative GPA of at least 3.400,
"with high distinction" for a cumulative GPA of at least
3.600, or
"with highest distinction" for a cumulative GPA of at least
3.800.
- School
of Nursing: Students graduated with a cumulative GPA of 3.750
or higher receive their degrees "with distinction". Graduates
in the Distinguished Majors Program receive degrees "with distinction" for
a cumulative GPA of 3.400 or higher, or "with highest distinction" for
a cumulative GPA of 3.750 or higher.
- School
of Continuing and Professional Studies: Degrees "with distinction", "with high distinction",
and "with highest distinction" are awarded to graduates
who earn a cumulative GPA of 3.400, 3.600, and 3.800 respectively,
based on all UVa course
work completed since matriculation into the B.I.S. program.
Withdrawals
There are two types of voluntary withdrawals: withdrawals from an individual
course while remaining enrolled in other courses, and University withdrawals
from all courses. There are also a number of situations where
a student may be involuntarily removed from a course or dismissed from
the University.
- Course
Withdrawal: done with the approval of your professor and
school, resulting in a grade of W (withdrew), WP (withdrew passing),
or WF (withdrew failing) appearing on your transcript for that course.
- Withdrawal
from the University: done with the approval of your school, resulting
in a grade of W for all courses that semester, and the notation "Withdrew
[date]" appearing on your transcript.
- while unique codes are recorded in SIS, there is no distinction
on the transcript for early withdrawals, late withdrawals, medical
withdrawals, etc.
- if the withdrawal is the result of being called to active military
duty (see Active
Duty in the Military),
the transcript notation reads "Withdrew for Military
Service [date]".
- Enforced
Withdrawals: Students may be removed from an individual
course at the request of the professor—receiving a W grade—or removed
completely from the University. Dismissals by the Honor Committee,
enforced withdrawals by the dean, and the like, result in W grades
for all courses and the notation "Enrollment Discontinued [date]"
appearing on the transcript.
Student I.D. Number
Your student I.D. number is assigned at the time of admission, and is usually
the same as your U.S. Social Security Administration number. International
students and applicants who decline to provide their SSN will be assigned a
special UVa student number. Students may request a student number
different from their SSN at UREG (Office of the University Registrar)
in Carruthers Hall, provided
that they are not receiving financial assistance from or through the University.
For administrative reasons and technical limitations, students receiving any
kind of federal financial aid must use their SSN as their student I.D. number.
Transcript Key
Printed on the back of each page of the official transcript is the following
text:
UNIVERSITY OF VIRGINIA
Office of the University Registrar
Carruthers Hall
P.O. Box 400203
Charlottesville, VA 22904-4203
434-924-4122
www.virginia.edu/registrar
HISTORY
The University of Virginia was chartered in 1819 by the Commonwealth
of Virginia upon the recommendation of Thomas Jefferson, third
President of the United States and author of the Declaration
of Independence. Classes were first held in 1825 and have met
continuously since that time. All academic records of students
who have ever enrolled at the University in Charlottesville or
through current centers of the School of Continuing and Professional
Studies are the responsibility of the Office of the University
Registrar. The following institutions began as branches of the
University of Virginia but now operate as separate institutions
and maintain the academic records of students who were enrolled
on those campuses when they were branches of the University of
Virginia: George Mason University, Eastern Shore Community College,
Central Virginia Community College, and Patrick Henry Community
College. The University of Virginia's College at Wise is a branch
of the University and maintains its own academic records.
ACCREDITATION
The University of Virginia is accredited by the Commission on Colleges
of the Southern Association of Colleges and Schools. The Master
of Landscape Architecture is accredited by the American Association
of Landscape Architecture. The Curry School of Education and
all its programs to prepare school personnel are accredited by
the National Council for Accreditation of Teacher Education.
In addition, individual program specializations are accredited
by such organizations as the American Speech, Language and Hearing
Association, the National Athletic Training Association, and
the Council for Exceptional Children. The McIntire School of
Commerce and the Colgate Darden Graduate School of Business
Administration are accredited by the American Assembly of Collegiate
Schools of Business. The School of Law is accredited by the American
Bar Association and the American Association of Law Schools.
Degree programs in the School of Engineering and Applied Science
are accredited by the Accreditation Board of Engineering and
Technology. The School of Nursing is accredited by the National
League for Nursing and the Virginia State Board of Nursing. The
chemistry and music programs in the College of Arts and Sciences
are accredited by the American Chemical Society and the National
Association of Schools of Music respectively. The M.D. degree
in the School of Medicine is accredited by the Liaison Committee
on Medical Education, representing the Council on Medical Education
of the American Medical Association and the Executive Council
of the Association of American Medical Colleges.
CREDIT
The value of each course is stated in terms of semester credits.
A credit equals one classroom period of fifty minutes a week for
a period of 15 weeks. One credit of laboratory work can equal one
to four hours per week.
RELEASE
OF TRANSCRIPT
The information on this document is considered personally
identifiable information from the academic records of a student. This
disclosure is made upon the condition that you will not disclose the
information to any other party (except to your officers, employees,
and agents pursuant to the purpose for which the disclosure is made)
without obtaining the prior written consent of the student. This transcript
is a record of the student's academic performance and standing only.
The student is in good standing unless otherwise
noted. This transcript is official when the seal of the University
and the signature of the University Registrar appear on the front of
each page.
COURSE
NUMBERING SYSTEM |
| |
Through
Summer '74 |
Effective
Fall '74 |
| Undergraduate |
001-099 |
100-499 |
| Graduates
(advanced undergraduates with approval) |
100-199 |
500-599 |
| Graduates
and Professional |
200-500 |
600-999 |
TO
TEST FOR AUTHENTICITY: The face of this document has a blue
background and the name of the institution appears in small
print. Apply fresh liquid bleach to the front of this document.
If authentic, VOID will appear in six languages.
[Security
Image]
ADDITIONAL
TEST: When photocopied, the word COPY appears prominently
across the face of the entire document. ALTERATION OR FORGERY
OF THIS DOCUMENT MAY BE A CRIMINAL OFFENSE. A black and white
document is not an original and should not be accepted as
an official institutional document. This transcript cannot be
released to a third party without the written consent of
the student. This is in accordance with the Family Education
al Rights and Privacy Act of 1974. If you have additional
questions about this document, please contact our office at (434)
924-4122. |
|
UNDERGRADUATE
GRADES AND GRADE POINTS |
| |
Through
Summer 1978 |
Effective
Fall 1978 |
|
Through
Summer 1978 |
Effective
Fall 1978 |
| A+ |
4.000 |
4.000 |
C- |
2.000 |
1.700 |
| A |
4.000 |
4.000 |
D+ |
1.000 |
1.300 |
| A- |
4.000 |
3.700 |
D |
1.000 |
1.000 |
| B+ |
3.000 |
3.300 |
D- |
1.000 |
0.700 |
| B |
3.000 |
3.000 |
F |
0.000 |
0.000 |
| B- |
3.000 |
2.700 |
E |
0.000 |
N.A. |
| C+ |
2.000 |
2.300 |
Z |
0.000 |
N.A. |
| C |
2.000 |
2.000 |
|
|
|
| Prior
to fall 1944 numerical grades were used. By fall 1959 all
undergraduate schools had changed to the use of letter
grades. |
GRADUATE GRADING SYSTEMS
• Graduate
Arts and Sciences (B- lowest grade accepted for degree
credit) | Through Summer 1972: A, B+, B, C | Fall 1972 through
Summer 1977: DI=Distinguished, HP=High Pass, P=Pass | Fall
1977 through Summer 1980: A, A-, B+, B, F | Effective Fall
1980: A+, A, A-, B+, B, B-, C+, C, C-, D, D-, F
• Graduate
Architecture (lowest passing grade B- Fall 1978 to present;
B through Summer 1978) | Prior to Fall 1954: (0-100) | Through
Summer 1978: A, B+, B, C, F | Effective Fall 1978: A, A-, B+,
B, B-, C, F
• Graduate
Education (lowest passing grade for degree credit B-) | Through
Summer 1980: A, B+, B, C | Effective Fall
1980: A+, A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F
• Graduate
Engineering and Applied Science (lowest passing grade C) | Prior to Fall 1959: (0-100) | Through Summer 1978: A, B+, B,
C, F | Effective Fall 1978: A+, A, A-, B+, B, B-, C+, C, C-,
D+, D, D-, F
• Graduate
Business Administration (lowest passing grade C) | A,
B+, B, B-, C, F
• Graduate
Nursing (lowest passing grade B-) | Through Summer 1978:
A, A-, B+, B, B-, C | Fall 1978 through Summer 2003: A+,
A, A-, B+, B, B-, C, F | Effective Fall 2003: A+, A, A-, B+, B,
B-, C, F
• School
of Medicine (lowest passing grade C-, D (conditional) | Through
Summer 1978: A, B, C, D, F | Effective Fall 1978: A+, A, A-,
B+, B, B-, C+, C, C-, D+, D, D-, F
• School
of Law and Graduate Law (lowest passing grade D, 1.0) | Prior
to Fall 1969: 4.0, 3.5, 3.0, 2.5, 2.0, 1.5, 1.0, 0 | Fall 1969
through Summer 1972: H*=Outstanding, H=Honors, HP=High Pass,
P=Pass, U+=Unsatisfactory/Credit, U=Unsatisfactory/No Credit
| Fall 1972 through Summer 1978: (Class of 1981 and future
classes) and Summer 1979 (Classes of 1978 and 1980) - "Guideline"
system: A+, A (10-15%), A- (15-20%), B+ (20-25%), B (20-25%),
C (0-15%), D (0-10%), F | Effective Fall 1978 (Class of 1981
and future classes) and Fall 1979 (Class of 1980) through Summer
1997: "B mean" system: A+, A, A-, B+, B, B-, C+, C, D, F |
Effective Fall 1997: "B+ mean" system: A+ (4.3),
A (4.0), A- (3.7), B+ (3.3), B (3.0), B- (2.7), C+ (2.3), C
(2.0), D (1.0),
F (0.0) | (contact Law School directly for details)
SPECIAL
GRADE NOTATIONS |
| AB |
=
Absent from examination |
NK |
=
No Credit |
| AU |
=
Audit |
NP |
=
Exam not pledged |
| CN |
=
Cancellation |
NR |
=
Non-Resident |
| CR |
=
Credit |
P |
=
Passing |
| DR |
=
Dropped without penalty |
S |
=
Satisfactory |
| F |
=
Failing |
SP |
=
Authorized delay exam |
| IN |
=
Course work incomplete |
U |
=
Unsatisfactory |
| IV |
=
Invalid grade reported |
W |
=
Withdrew |
| K |
=
Credit |
WD |
=
Withdrawal |
| NC |
=
Non-credit |
WF |
=
Withdrew failing |
| NG |
=
Grade not reported |
WP |
=
Withdrew passing |
| |
|
YR |
=
Year-long course |
SPECIAL
NOTES
Any
course designated by an asterisk is not included in
the academic totals. The course is calculated in the
GPA only with the approval of the appropriate Dean's
office.
• Graduate
and professional schools other than Graduate Nursing
and Graduate Commerce do not award grade points.
Therefore, no GPA's are calculated for these schools.
• Courses
graded on a numerical basis may be converted to letter
grades in the following manner: 100-93 = A, 92-86
= B, 85-78 = C, 77-75 = D, 74-0 = F.
• Courses
taught for credit through the School of Continuing
and Professional Studies should be considered for
transfer credit in the same manner as any other University
course.
|
SCHOOLS
OF ENROLLMENT |
Old
Code |
New
Code |
| COLLEGE
OF ARTS AND SCIENCES |
COLL |
CLAS |
| GRADUATE
ARTS AND SCIENCES |
GRAD |
GSAS |
| SCHOOL
OF ARCHITECTURE |
ARCH |
SARC |
| GRADUATE
ARCHITECTURE |
GARC |
GARC |
| SCHOOL
OF ENGINEERING |
ENGR |
SEAS |
| GRADUATE
ENGINEERING |
GENG |
GEAS |
| SCHOOL
OF EDUCATION |
EDUC |
SED |
| GRADUATE
EDUCATION |
GED |
GED |
| SCHOOL
OF COMMERCE |
COMM |
SCC |
| GRADUATE
BUSINESS ADMINISTRATION |
GBUS |
GSBA |
| SCHOOL
OF NURSING |
NURS |
NURS |
| GRADUATE
NURSING |
GNUR |
GNUR |
| SCHOOL
OF MEDICINE |
MED |
SMD |
| PROGRAM
IN MEDICAL TECHNOLOGY |
MT |
MEDT |
| SCHOOL
OF LAW |
LAW |
LAW |
| GRADUATE
LAW |
GLAW |
GLAW |
| CONTINUING
AND PROFESSIONAL STUDIES |
GSTU |
SCED |
| TEACHER
EDUCATION PROGRAM |
|
TED |
| UNCLASSIFIED
UNDERGRADUATE |
UNCL |
UNCL |
| VISITING
GRADUATE |
VISG |
VISG
|
|
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