All About Your Academic Record

The academic record (transcript) for a University of Virginia student is a complete historical listing of all coursework, associated grades and other academic record-related information. The academic record is in essence frozen once a student separates him/herself from the University. The name that appears on the transcript will be the name reflected in the student information system for the last term in which the student was enrolled.

Should the student re-enroll at the University the name on the student’s transcript will reflect the name for the last term of enrollment at the University.

If a previously enrolled student becomes an employee and subsequently enrolls at the University, their official academic record name will become the name under which they were most recently admitted. This most recent name will be the only name displayed on the academic record/transcript.
Previously enrolled students who become employees under another/new/changed name will never see their ‘employment name’ as their official academic record name on their transcript until such time as he/she enrolls for courses.

Bottom line: The name that will be printed/displayed on the official academic record is the name under which the student was enrolled during their last active term at the University. UREG will NOT change names for students unless they are currently enrolled.