UREG will be closed for Martin Luther King, Jr. Day on Monday January, 21st. All transcript requests will be processed once we resume normal business hours on Tuesday, January 22nd.

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Starting with Spring 2016 graduates and forward, the University now offers a Certified Electronic Diploma (CeDiploma).

How to get your diploma

Fall 2018 Degree Conferral

Degrees for all Fall 2018 graduates have been conferred. Diplomas have been ordered and will be delivered to the studentís identified Diploma Address in SIS.

Graduates should allow six to eight weeks from the shipment date for the delivery of diplomas to domestic addresses. For international shipments, additional delivery time may be required. Graduates receive an email notification to their Virginia.edu account once the diploma has shipped. Package tracking information is also included in this email.

In addition to the printed diploma, all graduates are eligible to receive a Certified Electronic Diploma. Once the CeDiploma is ready, an email notification will be sent providing instructions on how to retrieve and download the CeDiploma through the SIS Student Center. Additional information on the CeDiploma can be found here. If you have questions or need additional assistance, please contact contact UREG.

Spring 2019 Degree Conferral

The last day to apply for Spring 2019 Graduation in SIS Self Service is Friday February 1st, 2019. Spring 2019 degree conferral will take place the week of May 20th. Diplomas will be ordered for all Spring 2019 degree recipients after all degrees have been posted in SIS. The deadline to update the primary name with UREG that will appear on the diploma is May 1st, 2019.

Diplomas will be mailed to the studentís Diploma Address in SIS. To update the Diploma Address, changes can be made in the SIS Student Center under Personal Information. In order to guarantee shipment of the diploma to the correct address, any changes in SIS must be completed by May 1st, 2019. Graduates will receive an email once diplomas ship and should allow six to eight weeks from the shipment date for delivery to domestic addresses. For international shipments, additional delivery time may be required. CeDiplomas will be available the same day as shipment.

Diploma Pickup & Mailing Ė Degree Recipients December 2014 and Prior

To claim a diploma that is currently being held in UREG, bring a photo I.D. to UREG during regular business hours. If you wish to have someone pick up your diploma for you, please complete the Authorization to pick up Official Document Form giving them permission to claim your diploma. Diplomas can also be mailed upon request.

If you cannot pick up your diploma in person, you can have it mailed to you by completing the Diploma Request Form.

  • Please allow two weeks for delivery.
  • Forms may be submitted to UREG in person, by email, fax, or mail to:
      UREG (Office of the University Registrar)
      PO Box 400203
      Charlottesville VA 22904-4203

Diploma Information

  • If you plan to have your diploma framed, please note that framing processes that require heat can damage the diploma and should not be used.
  • While there is no "official" placement of the orange and blue ribbon, it is most commonly displayed diagonally across the top left corner, blue above orange. Replacement ribbon is available upon request at no charge.
  • Double majors are reminded that they receive only one degree—and thus only one diploma—but have both majors noted on their transcript.

The size of the UVA Diploma is 17" x 22".

Replacement/Duplicate Diplomas

Replacement Diplomas: Unless the original diploma is returned with the request form, the replacement diploma will have the word 'replacement' inscribed at the bottom.

Duplicate Diplomas: A duplicate diploma will have the word 'copy' inscribed at the bottom.

  • Complete the Diploma Replacement Request Form and send it with payment to:
    UREG (Office of the University Registrar)
    P.O. Box 400203
    Charlottesville, VA 22904-4203
    or
    UREG (Office of the University Registrar)
    1001 N Emmet St
    Charlottesville, VA 22903-4833
  • Printing may take up to 3 weeks after we place the order; diplomas are ordered approximately the 15th of each month.
  • Replacement and duplicate diplomas are printed in the current format, including use of the signatures of the current president, dean, and registrar.

Miniature Diploma

Mini Diploma

Hand crafted, pride in workmanship combined with current technology ensures that your Miniature Diploma is a replica of your University of Virginia diploma. (Note: Miniature Diplomas are printed in the current University format, including current President, Dean, and University Registrar's signatures.)

  • Cost: $149.00 (US dollars, tax, shipping and handling included). Make check payable to the University of Virginia.
  • Size: approximately 5 3/4" x 7 5/16".
  • Available for any graduate whose degree has been conferred.

Complete the Miniature Diploma Request form and mail with payment to:

UREG (Office of the University Registrar)
P.O. Box 400203
Charlottesville, VA 22904-4203
UREG (Office of the University Registrar)
1001 N Emmet St
Charlottesville, VA 22903-4833

Miniature Diplomas are ordered around the 1st of every month, and will be made to order within 6 Ė 8 weeks.

Questions: Contact ureg@virginia.edu for more information.

Certifications

Beginning with May 2016 graduates, the Certified Electronic Diploma (CeDiploma) can be utilized for providing proof of graduation in instances for which the diploma is explicitly required. This electronic credential can be easily shared with third parties and validated by the University.

If you need a copy of your diploma for certification purposes, take your original diploma to a copy center and have an 8.5" x 11" photocopy made. Mail the copy to UREG (Office of the University Registrar) and we will certify and notarize it as being a true copy of the original.

We recommend that you first verify that some other document won't serve the purpose. Usually, companies or government agencies are looking for official proof of graduation, and only in rare cases involving foreign governments is a copy of the actual diploma needed. A certification or transcript can be obtained for less cost and in less time. (See Credentialing Services).

International Authentication (aka. The Hague Apostille): Contact Virginia's Secretary of the Commonwealth. For individuals utilizing the CeDiploma, an Apostille is neither required nor necessary. Documents can be validated through this University website to provide absolute confidence in the credential's authenticity. Questions should be redirected to ureg@virginia.edu.

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