UREG: Registrar's Office at the University of Virginia
   

How to Get Your Diploma

Diploma Availability

Diplomas for December 2014, will be available for pickup at UREG (Office of the University Registrar) in Carruther’s Hall or shipping on Monday, January 12th, at 8:00 AM.

To claim your diploma, bring a photo I.D. to UREG (Office of the University Registrar) during regular business hours. If you wish to have someone pick up your diploma for you, please complete the Authorization to pick up Official Document Form giving them permission to claim your diploma. Diplomas can also be mailed upon payment of a mailing fee (see Diploma Mailing below).

  • If you plan to have your diploma framed, please note that framing processes that require heat can damage the diploma and should not be used.

  • While there is no "official" placement of the orange and blue ribbon, it is most commonly displayed diagonally across the top left corner, blue above orange. Replacement ribbon is available upon request at no charge.

  • Double majors are reminded that they receive only one degree—and thus only one diploma—but have both majors noted on their transcript.

Graduation Program: We have copies of the May 2014 Final Exercises program available upon request at no charge. The program lists degree recipients from August 2013, December 2013, and May 2014.

The size of the UVa Diploma is 17" x 22".

Degree Conferral

Degree Conferral for December 2014: Degree conferral information for all schools will appear in SIS sometime between January 2nd and January 9th. To ensure an accurate official transcript before ordering you should check your unofficial transcript in SIS to verify all grades have been entered and the degree has been conferred and posted in SIS.

Diploma Mailing

If you cannot pick up your diploma in person, you can have it mailed to you by completing the Diploma Request Form and sending it to us with payment (sorry, we are unable to accept e-mail or faxed orders).

  • Please allow two weeks for delivery.
  • The fee is $9 (US dollars only) for U.S. addresses or $19 (US dollars only) for international addresses; make checks payable to University of Virginia. (Note: the mailing fee is not charged to May graduates who are in a College Distinguished Majors or Honors program, or to Graduate Commerce students.)
  • Bring the form and payment to UREG (Office of the University Registrar) in Carruthers Hall, or mail to:

      UREG (Office of the University Registrar)
      PO Box 400203
      Charlottesville VA 22904-4203

Replacement/Duplicate Diplomas

Replacement Diplomas

Lost or damaged diplomas may be replaced upon written request and payment of the diploma fee and (unless diploma will be claimed in person) the mailing fee. Return of the damaged original with your request is required; if that is not possible because the original diploma is completely lost or destroyed, the replacement diploma will have the word 'replacement' inscribed at the bottom.

Duplicate Diplomas

A duplicate copy of a diploma may be requested upon payment of the diploma fee and (unless diploma will be claimed in person) the mailing fee. A duplicate diploma will have the word 'copy' inscribed at the bottom.

  • The replacement/duplicate diploma fee is $50 (US dollars only); the additional mailing fee is $9 (US dollars only) for a U.S. address or $19 (US dollars only) for an international address.
  • Please state in your letter whether you are requesting a replacement or duplicate diploma.
  • Printing time is 3 weeks after we place the order; diplomas are ordered approximately the 15th of each month.
  • Replacement and duplicate diplomas are printed in the current format, including use of the signatures of the current president, dean, and registrar.
  • Bring the request letter and payment to UREG (Office of the University Registrar) in Carruthers Hall, or mail to:
      UREG (Office of the University Registrar)
      PO Box 400203
      Charlottesville VA 22904-4203

Certifications

If you need a copy of your diploma for certification purposes, we recommend that you first verify that some other document won't serve the purpose. Usually, companies or government agencies are looking for official proof of graduation, and only in rare cases involving foreign governments is a copy of the actual diploma needed. A certification or transcript can be obtained for less cost and in less time (click here for information on how to order a certification). If you do in fact need a copy of your diploma for certification purposes, take your original diploma to a copy center and have an 8.5" x 11" photocopy made. Then, mail the photocopy to UREG (Office of the University Registrar) and we will certify and notarize it as being a true copy of the original.

For information on obtaining international Authentication (also known as The Hague Apostille) on diplomas or diploma copies, contact the Virginia Secretary of the Commonwealth in Richmond.

Miniature Diploma

Mini Diploma

UREG (Office of the University Registrar) is proud to announce the availability of Miniature Diplomas.

Each Miniature Diploma is hand crafted. Pride in workmanship combined with current technology ensures that your Miniature Diploma is a replica of your University of Virginia diploma.*

  • Each Miniature Diploma cost $149.00 (US dollars only) which includes tax, shipping and handling.
  • The size of the Miniature Diploma is approximately 5 3/4" x 7 5/16".
  • Miniature diplomas are available for any graduate whose degree has been conferred. (Miniature Diplomas orders cannot be processed prior to graduation conferral.)

To order, complete the Miniature Diploma Request Form, attach a check made payable to the University of Virginia and mail to:

UREG (Office of the University Registrar)
P.O. Box 400203
Charlottesville, VA 22904-4203

Miniature Diplomas are ordered around the 1st of every month, and will be made to order within 6 – 8 weeks.

If you have any questions please feel free to contact us at 434-924-4122 or email us at ureg@virginia.edu.

* Please note that Miniature Diplomas are printed in the current University format, including use of the signatures of the current President, Dean, and University Registrar.

Questions: Contact ureg@virginia.edu for more information.