How to Get Your Diploma

Diploma Availability

Diplomas for May 19, 2013, will be distributed at the School (or department in Arts and Sciences) diploma ceremonies occurring throughout the afternoon following Final Exercises.

Degree candidates not attending the ceremony may pick up their diploma at UREG (Office of the University Registrar) in Carruthers Hall starting at 2:00 p.m. on Monday, May 20, 2013, and during regular business hours any day thereafter.

Diplomas for August 2012 and December 2012 graduates are still available for pickup at UREG (Office of the University Registrar) in Carruthers Hall.   They will NOT be available at the May 19th Finals graduation ceremony.

To claim your diploma, bring a photo I.D. to UREG (Office of the University Registrar) during regular business hours. If you wish to have someone pick up your diploma for you, please complete the Authorization to pick up Official Document Form giving them permission to claim your diploma. Diplomas can also be mailed upon payment of a mailing fee (see Diploma Mailing below).

• If you plan to have your diploma framed, please note that framing processes that require heat can damage the diploma and should not be used.

• While there is no "official" placement of the orange and blue ribbon, it is most commonly displayed diagonally across the top left corner, blue above orange. Replacement ribbon is available upon request at no charge.

• Double majors are reminded that they receive only one degree—and thus only one diploma—but have both majors noted on their transcript.

Graduation Program: We have copies of the May 2012 Final Exercises program available upon request at no charge. The program lists degree recipients from August 2011, December 2011, and May 2012.

The size of the UVa Diploma is 17" x 22".

Degree Conferral

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Degree Conferral for May 2013:  Degree conferral information for all schools except the School of Law will appear in SIS sometime between May 20th and June 7th.   To ensure an accurate official transcript before ordering you should check your unofficial transcript in SIS to verify all grades have been entered and the degree has been conferred.

Degree conferral information for the School of Law will not appear in SIS or the official transcript until the week of June 10th.

Diploma Mailing

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If you cannot pick up your diploma in person, you can have it mailed to you by completing the Diploma Request Form and sending it to us with payment (sorry, we are unable to accept e-mail or faxed orders).

• Please allow two weeks for delivery.
• The fee is $9 (US dollars only) for U.S. addresses or $19 (US dollars only) for international addresses; make checks payable to University of Virginia. (Note: the mailing fee is not charged to May graduates who are in a College Distinguished Majors or Honors program, or to Graduate Commerce E&Y students.)
• Bring the form and payment to UREG (Office of the University Registrar) in Carruthers Hall, or mail to:
  
  UREG (Office of the University Registrar)
  PO Box 400203
  Charlottesville VA 22904-4203

Replacement/Duplicate Diplomas

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Replacement Diplomas

Lost or damaged diplomas may be replaced upon written request and payment of the diploma fee and (unless diploma will be claimed in person) the mailing fee. Return of the damaged original with your request is required; if that is not possible because the original diploma is completely lost or destroyed, the replacement diploma will have the word 'replacement' inscribed at the bottom.

Duplicate Diplomas

A duplicate copy of a diploma may be requested upon payment of the diploma fee and (unless diploma will be claimed in person) the mailing fee. A duplicate diploma will have the word 'copy' inscribed at the bottom.

• The replacement/duplicate diploma fee is $50 (US dollars only); the additional mailing fee is $9 (US dollars only) for a U.S. address or $19 (US dollars only) for an international address.
• Please state in your letter whether you are requesting a replacement or duplicate diploma.
• Printing time is 3 weeks after we place the order; diplomas are ordered approximately the 15th of each month.
• Replacement and duplicate diplomas are printed in the current format, including use of the signatures of the current president, dean, and registrar.
• Bring the request letter and payment to UREG (Office of the University Registrar) in Carruthers Hall, or mail to:
  
  UREG (Office of the University Registrar)
  PO Box 400203
  Charlottesville VA 22904-4203

Certifications

For information on obtaining international Authentication (also known as The Hague Apostille) on diplomas or diploma copies, contact the Virginia Secretary of the Commonwealth in Richmond.

Miniature Diploma

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UREG (Office of the University Registrar) is proud to announce the availability of Miniature Diplomas.

Each Miniature Diploma is hand crafted. Pride in workmanship combined with current technology ensures that your Miniature Diploma is a replica of your University of Virginia diploma.*

• Each Miniature Diploma cost $149.00 (US dollars only) which includes tax, shipping and handling.
• The size of the Miniature Diploma is approximately 5 3/4" x 7 5/16".
• Miniature diplomas are available for any graduate whose degree has been conferred. (Miniature Diplomas orders cannot be processed prior to graduation conferral.)

To order, complete the Miniature Diploma Request Form, attach a check made payable to the University of Virginia and mail to:

UREG (Office of the University Registrar)
P.O. Box 400203
Charlottesville, VA 22904-4203

Miniature Diplomas are ordered around the 1st of every month, and will be made to order within 6 – 8 weeks.

If you have any questions please feel free to contact us at 434-924-4122 or email us at ureg@virginia.edu.

* Please note that Miniature Diplomas are printed in the current University format, including use of the signatures of the current President, Dean, and University Registrar.

Questions: Contact ureg@virginia.edu for more information.