How to Get Your Diploma

• Diploma Availability
• Diploma Mailing
• Miniature Diploma
• Replacement Diploma

Diploma Availability

Distinguished majors and late order diplomas for May 2009 will be shipped from the printer beginning Wednesday, July 8, 2009.

Diplomas for August graduates will be available for pickup at UREG (Office of the University Registrar) in Carruthers Hall on Wednesday, August 19, 2009.

Degree Conferral for August 2009: Degree information for all schools will appear on the transcript August 13th. The Dissertation and Thesis information may not be available for another 48 hours. To ensure an accurate transcript you should wait until August 17th, to order an official copy.

May 2009 diplomas are still available for pickup in Carruthers Hall.

To claim your diploma, bring a photo I.D. to UREG (Office of the University Registrar) during regular business hours. If you wish to have someone pick up your diploma for you, that person must bring a letter including your University I.D. number and signature giving them permission to claim your diploma. Diplomas can also be mailed upon payment of a mailing fee (see Diploma Mailing below). August and December graduates are asked to keep their Home address updated in SIS so that they will receive information about participating in the graduation ceremony on May 23, 2010.

• If you plan to have your diploma framed, please note that framing processes that require heat can damage the diploma and should not be used.
• While there is no "official" placement of the orange and blue ribbon, it is most commonly displayed diagonally across the top left corner, blue above orange. Replacement ribbon is available upon request at no charge.
• Double majors are reminded that they receive only one degree—and thus only one diploma—but have both majors noted on their transcript.
• Participants in a College Distinguished Majors or College Honors program who received a blank diploma on May 23, will have their diploma mailed to the Home address in SIS at no charge. (Please complete the DMP mailing form; if you would like your diploma mailed to an address other than the SIS Home address. The mailing fee is waived for Undergraduate DMP/Undergraduate Honors students.)

Graduation Program: We have copies of the May 2009 Final Exercises program available upon request at no charge. The program lists degree recipients from August 2008, December 2008, and May 2009.

Diploma Mailing
If you cannot pick up your diploma in person, you can have it mailed to you by completing the mailing form and sending it to us with payment (sorry, we are unable to accept e-mail or faxed orders).

• Please allow two weeks for delivery.
• The fee is $9 for U.S. addresses or $19 for international addresses; make checks payable to University of Virginia. (Note: the mailing fee is not charged to May graduates who are in a College Distinguished Majors or Honors program, or to Graduate Commerce E&Y students.)
• Bring the form and payment to (UREG) Office of the University Registrar in Carruthers Hall, or mail to:
  
  UVA Office of the University Registrar
  PO Box 400203
  Charlottesville VA 22904-4203

Replacement/Duplicate Diplomas
Replacement Diplomas: Lost or damaged diplomas may be replaced upon written request and payment of the diploma fee and (unless diploma will be claimed in person) the mailing fee. Return of the damaged original with your request is required; if that is not possible because the original diploma is completely lost or destroyed, the replacement diploma will have the word 'replacement' inscribed at the bottom.

Duplicate Diplomas: A duplicate copy of a diploma may be requested upon payment of the diploma fee and (unless diploma will be claimed in person) the mailing fee. A duplicate diploma will have the word 'copy' inscribed at the bottom.

• The replacement/duplicate diploma fee is $50; the additional mailing fee is $9 for a U.S. address or $19 for an international address.
• Please state in your letter whether you are requesting a replacement or duplicate diploma.
• Printing time is 3 weeks after we place the order; diplomas are ordered approximately the 15th of each month.
• Replacement and duplicate diplomas are printed in the current format, including use of the signatures of the current president, dean, and registrar.
• Bring the request letter and payment to UREG (Office of the University Registrar) in Carruthers Hall, or mail to:
  
  UVA Office of the University Registrar
  PO Box 400203
  Charlottesville VA 22904-4203

Certifications: If you need a copy of your diploma for certification purposes, we recommend that you first verify that some other document won't serve the purpose. Usually, companies or government agencies are looking for official proof of graduation, and only in rare cases involving foreign governments is a copy of the actual diploma needed. A certification or transcript can be obtained for less cost and in less time (click here for information on how to order a certification). If you do in fact need a copy of your diploma for certification purposes, take your original diploma to a copy center and have an 8.5" x 11" photocopy made. Then, mail the photocopy to UREG (Office of the University Registrar) and we will certify and notarize it as being a true copy of the original.

For information on obtaining international authentification (also known as The Hague Apostille) on diplomas or diploma copies, contact the Virginia Secretary of the Commonwealth in Richmond.

Miniature Diploma

UREG (The Office of the University Registrar) is proud to announce the availability of Miniature Diplomas.

Each Miniature Diploma is hand crafted. Pride in workmanship combined with current technology ensures that your Miniature Diploma is a replica of your University of Virginia diploma.*

To order, complete the order form, attach a check made payable to the University of Virginia and mail to:

UREG
P.O. Box 400203
Charlottesville, VA 22904-4203

Miniature Diplomas will be ordered on December 1st, and will be made to order within 6 – 8 weeks.

If you have any questions please feel free to contact us at 434-924-4122 or email us at ureg@virginia.edu.

*Please note that Miniature Diplomas are printed in the current University format, including use of the signatures of the current President, Dean, and University Registrar.

Questions: Contact ureg@virginia.edu for more information.