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UREG: U.Va. Registrar's Office University Registrat at U.Va.

How to get your diploma

Fall 2015 Graduates – Diplomas and Degree Conferral

Degree conferral will be processed for students in all schools between January 4, 2016 and January 8, 2016.

Diplomas will be ordered for all Fall 2015 graduates after degrees have been posted to the Student Information System (SIS).  Diplomas will be mailed within 6 weeks of degree conferral to the student’s identified Diploma Mailing Address in SIS. Diplomas are mailed directly from the diploma vendor to students and cannot be held for pickup at UREG. 

To update the Diploma Mailing Address, changes can be made in the SIS Student Center under Personal Information. In order to guarantee shipment of the diploma to the correct address, any changes in SIS must be completed by January 3, 2016.

Spring 2016 Graduates – Diplomas

The Apply to Graduate form is now available in SIS for May 2016 degree candidates.  The deadline for completion is February 1, 2016.

Diplomas for May 2016: Diplomas will be shipped directly to Spring 2016 degree recipients within 6 weeks of Final Exercises.  Law diplomas will be shipped a few weeks later.  In order to guarantee that the diploma is shipped to the correct mailing address, the address needs to be up to date in SIS no later than May 2, 2016.  Diploma mailing address can be changed in the SIS Student Center under Personal Information.

Diploma Pickup & Mailing – Degree Recipients December 2014 and Prior

To claim a diploma that is currently being held in UREG, bring a photo I.D. to UREG during regular business hours. If you wish to have someone pick up your diploma for you, please complete the Authorization to pick up Official Document Form giving them permission to claim your diploma. Diplomas can also be mailed upon request.

If you cannot pick up your diploma in person, you can have it mailed to you by completing the Diploma Request Form.

Diploma Information

The size of the UVa Diploma is 17" x 22".

Replacement/Duplicate Diplomas

Replacement Diplomas: Unless the original diploma is returned with the request form, the replacement diploma will have the word 'replacement' inscribed at the bottom.

Duplicate Diplomas: A duplicate diploma will have the word 'copy' inscribed at the bottom.

Miniature Diploma

Mini Diploma

Hand crafted, pride in workmanship combined with current technology ensures that your Miniature Diploma is a replica of your University of Virginia diploma. (Note: Miniature Diplomas are printed in the current University format, including current President, Dean, and University Registrar's signatures.)

Complete the Miniature Diploma Request form and mail with payment to:

UREG (Office of the University Registrar)
P.O. Box 400203
Charlottesville, VA 22904-4203
UREG (Office of the University Registrar)
1001 N Emmet St
Charlottesville, VA 22903-4833

Miniature Diplomas are ordered around the 1st of every month, and will be made to order within 6 – 8 weeks.

Questions: Contact for more information.


If you need a copy of your diploma for certification purposes, take your original diploma to a copy center and have an 8.5" x 11" photocopy made. Mail the copy to UREG (Office of the University Registrar) and we will certify and notarize it as being a true copy of the original.

We recommend that you first verify that some other document won't serve the purpose. Usually, companies or government agencies are looking for official proof of graduation, and only in rare cases involving foreign governments is a copy of the actual diploma needed. A certification or transcript can be obtained for less cost and in less time. (See Credentialing Services).

International Authentication (aka. The Hague Apostille): Contact Virginia's Secretary of the Commonwealth.

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