People/Web Search Calendar Emergency Info A-Z Index UVA Email University of Virginia

You may experience an intermittent interruption in Clearinghouse online services on Sunday, May 1, between 3-9 pm, ET, while they perform a system upgrade. We apologize for any inconvenience.


UREG: U.Va. Registrar's Office University Registrat at U.Va.

How to get your diploma

Spring 2016 Diplomas and Degree Conferral

Diplomas for May 2016: Diplomas will be ordered for all Spring 2016 degree recipients after their degrees have been conferred and posted in SIS. Degree conferral information for all schools, except Law, is expected to appear in SIS between May 23, 2016 and May 27, 2016. Recipients are encouraged to check their unofficial transcript to verify that their degree has been conferred. The degree conferral date that will be used for all May graduates is May 22nd, 2016.

Diplomas will be mailed within 6 weeks of Final Exercises to the student’s identified Diploma Mailing Address. To update the Diploma Mailing Address after submission of the Application to Graduate, changes can be made in the SIS Student Center under Personal Information. In order to guarantee shipment of the diploma to the correct address, any changes in SIS must be completed by May 2, 2016. Graduates should allow six to eight weeks from the shipment date for the delivery of diplomas to domestic addresses. For international shipments, additional delivery time may be required.

Fall 2015 Graduates - Diplomas

Diplomas for all Fall 2015 graduates were mailed to the Diploma Mailing address in SIS on February 2, 2016 by US Postal Service. Graduates should allow six to eight weeks for delivery to domestic addresses. For international shipments, additional delivery time may be required.

Diploma Pickup & Mailing – Degree Recipients December 2014 and Prior

To claim a diploma that is currently being held in UREG, bring a photo I.D. to UREG during regular business hours. If you wish to have someone pick up your diploma for you, please complete the Authorization to pick up Official Document Form giving them permission to claim your diploma. Diplomas can also be mailed upon request.

If you cannot pick up your diploma in person, you can have it mailed to you by completing the Diploma Request Form.

Diploma Information

The size of the UVa Diploma is 17" x 22".

Replacement/Duplicate Diplomas

Replacement Diplomas: Unless the original diploma is returned with the request form, the replacement diploma will have the word 'replacement' inscribed at the bottom.

Duplicate Diplomas: A duplicate diploma will have the word 'copy' inscribed at the bottom.

Miniature Diploma

Mini Diploma

Hand crafted, pride in workmanship combined with current technology ensures that your Miniature Diploma is a replica of your University of Virginia diploma. (Note: Miniature Diplomas are printed in the current University format, including current President, Dean, and University Registrar's signatures.)

Complete the Miniature Diploma Request form and mail with payment to:

UREG (Office of the University Registrar)
P.O. Box 400203
Charlottesville, VA 22904-4203
UREG (Office of the University Registrar)
1001 N Emmet St
Charlottesville, VA 22903-4833

Miniature Diplomas are ordered around the 1st of every month, and will be made to order within 6 – 8 weeks.

Questions: Contact ureg@virginia.edu for more information.

Certifications

If you need a copy of your diploma for certification purposes, take your original diploma to a copy center and have an 8.5" x 11" photocopy made. Mail the copy to UREG (Office of the University Registrar) and we will certify and notarize it as being a true copy of the original.

We recommend that you first verify that some other document won't serve the purpose. Usually, companies or government agencies are looking for official proof of graduation, and only in rare cases involving foreign governments is a copy of the actual diploma needed. A certification or transcript can be obtained for less cost and in less time. (See Credentialing Services).

International Authentication (aka. The Hague Apostille): Contact Virginia's Secretary of the Commonwealth.

Back to Top