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UREG and the University of Virginia will be closed from Wednesday November 25th – Sunday November 29th in observance of the Thanksgiving Holiday. All transcript requests placed November 24th will be processed within two business days once we resume our normal business hours.

UREG: U.Va. Registrar's Office University Registrat at U.Va.

How to get your diploma

Summer 2015 Graduates – Diplomas and Degree Conferral

Diplomas for August 2015: Diplomas will be ordered for all Summer 2015 degree recipients after the degrees have been posted in SIS.

Degree conferral information for all schools will appear in SIS between August 12, 2015 and August 14, 2015.

Diplomas will be mailed within 6 weeks of degree conferral to the student’s identified Diploma Mailing Address. Diplomas are mailed directly from the diploma vendor and cannot be held for pickup at UREG.  To update the Diploma Mailing Address after submission of the Application to Graduate, changes can be made in the SIS Student Center under Personal Information. In order to guarantee shipment of the diploma to the correct address, any changes in SIS must be completed by August 12, 2015.

Spring 2015 Graduates – Diplomas

Diplomas for May 2015: Diplomas were shipped in mid-June to most Spring 2015 degree recipients.  Law diplomas were shipped a few weeks later.  Please allow up to 6 weeks for receipt.  In the rare case that the diploma is damaged in shipping, please contact to obtain a replacement.

Diploma Pickup & Mailing – Degree Recipients December 2014 and Prior

To claim your diploma, bring a photo I.D. to UREG during regular business hours. If you wish to have someone pick up your diploma for you, please complete the Authorization to pick up Official Document Form giving them permission to claim your diploma. Diplomas can also be mailed upon request.

If you cannot pick up your diploma in person, you can have it mailed to you by completing the Diploma Request Form and sending it to us (sorry, we are unable to accept e-mail or faxed orders).

Diploma Information

The size of the UVa Diploma is 17" x 22".

Replacement/Duplicate Diplomas

Replacement Diplomas: Unless the original diploma is returned with the request form. the replacement diploma will have the word 'replacement' inscribed at the bottom.

Duplicate Diplomas: A duplicate diploma will have the word 'copy' inscribed at the bottom.

Miniature Diploma

Mini Diploma

Hand crafted, pride in workmanship combined with current technology ensures that your Miniature Diploma is a replica of your University of Virginia diploma. (Note: Miniature Diplomas are printed in the current University format, including current President, Dean, and University Registrar's signatures.)

Complete the Miniature Diploma Request form and mail with payment to:

UREG (Office of the University Registrar)
P.O. Box 400203
Charlottesville, VA 22904-4203
UREG (Office of the University Registrar)
1001 N Emmet St
Charlottesville, VA 22903-4833

Miniature Diplomas are ordered around the 1st of every month, and will be made to order within 6 – 8 weeks.

Questions: Contact for more information.



If you need a copy of your diploma for certification purposes, take your original diploma to a copy center and have an 8.5" x 11" photocopy made. Mail the copy to UREG (Office of the University Registrar) and we will certify and notarize it as being a true copy of the original.

We recommend that you first verify that some other document won't serve the purpose. Usually, companies or government agencies are looking for official proof of graduation, and only in rare cases involving foreign governments is a copy of the actual diploma needed. A certification or transcript can be obtained for less cost and in less time. (See Credentialing Services).

International Authentication (aka. The Hague Apostille): Contact Virginia's Secretary of the Commonwealth.

Notarized Diplomas

Students graduating in May 2015 will have the ability to request a notarized copy of their diploma to be mailed or picked up from UREG. This service is provided free of charge and intended for those students that require their degree verification in the form of a diploma immediately after graduation. If you are not a May 2015 graduate and need a notarized copy of your diploma, please refer to the instructions under “Certifications”.

For May 2015 graduates who are requesting a notarized copy of their diploma, please complete the May 2015 Notarized Copy of Diploma Request Form and submit to UREG. Notarized copies of your diploma will not be made available until your degree has been conferred onto your academic record in SIS. The degree conferral process will take place during the week following graduation.

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