Family Educational Rights & Privacy Act (FERPA)
Release of Student Information
This diagram is designed to help you ask the right questions about the release
of student information.
Information for Faculty/Staff
This brochure and Powerpoint
for faculty and staff about FERPA.
Directory information, which can be released upon any legitimate request without the student's
permission, consists of:
and school addresses, telephone numbers;
and day of birth;
- evel (graduate,
undergraduate, etc) and
year in school;
in officially-recognized activities and sports;
and height of members of athletic teams;
honors, scholarships, and awards received;
recent previous educational institution attended;
of parents or guardians.
All other information
not specifically listed, including grades, courses, days and times of
meetings, withdrawals, suspensions, and age, cannot be disclosed
without the student's permission. Faculty have access to student I.D numbers,
class rosters, and grades as part of their academic activities, and are
obligated to maintain the confidentiality of that information at all times.
If you have direct access to ISIS, you may occasionally encounter a record
with the notation "Do Not Release Information" on the bottom of the
screen. Students have the right to restrict the disclosure of directory
and for those who do so, no information whatsoever can be released without
written permission. Students can establish a privacy flag by writing
to the registrar or the Vice President for Student Affairs.
non-directory information on a student, University employees must
a legitimate educational interest, requiring the student's records in
the course of performing instructional, supervisory, advisory, or
duties for the University. The selection of students to officially recognized
honor societies, periodicals, and other activities which recognize
encourage superior academic achievement is a legitimate educational interest.
example, you want to review a student's complete transcript to assist
in the writing
of a letter of recommendation, we consider that a legitimate educational
interest and will provide you with a copy. If, however, you want only
to see how the student has done in other courses before you assign a
grade, we will not consider that a legitimate request.
Release of Information Over the Telephone
You may discuss a student's record over the telephone only with the student
and only if you are certain that it is the student with whom
you are speaking.
with the student's parents is more problematic. Non-directory information
about a dependent student (defined usually as an undergraduate) may be
discussed with whomever that student lists as next of kin. Unless
have access to the database, however, it is impossible to know whether
a student has listed the father or the mother (or both) as legal next
of kin. It is best to avoid discussing a student's record with anyone
other than the student, unless you have the student's permission to
Posting Grades in Public
As convenient as it may be to post photocopies of grade sheets on your
office door or leave boxes of graded papers in a box in the hall, you
should not do so. Students at other universities have sued over these
practicesand have won. Even if you obscure the students' names
and identification numbers on a grade listing, a student who knows
fall in the order of the course roll could discern other students' grades.
implementation of ISIS, students can check their final grades by logging
on to ISIS Online. If you want to post test or mid-session grades (grades
which are not on ISIS), you may do so by using a random-order listing
of your own devising. Some instructors, for example, assign each student
a blind grading number while others sort their list by the final four
digits of the I.D. number. There is no guaranteed safe way to return
papers or reports other than to hand them back in class or deposit
them in students' mailboxes (for those departments that have individual student boxes).
We do not recommend posting grades in any public manner.