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University
students who are in the military reserves or the National Guard of the
United States who are called to active duty after the beginning of a semester
or summer session have two options they may consider with the appropriate
dean's office in determining their enrollment status with the University:
1.
Students may withdraw from all courses in which they are enrolled
as of the effective date of the orders to report to active duty. When
this option is selected, a full credit of all tuition and fees will
be made to the student's account. Students will receive a pro-rated
credit of dining service and housing contract charges. Financial aid
awards that were credited to students accounts will be recovered by
the University in the amount of tuition and fees, dining, or housing
credit. Loans used to cover the remaining charges will be subject
to
normal repayment procedures. For students receiving Title IV funds,
financial aid recovery will be subject to requirements for return
of
Title IV funds to the federal government. The notation "Withdrew for
military service [date]" will be added to the official transcript.
2.
Students may take a grade of incomplete in all courses. The
conditions for completing course work and receiving a regular grade
should be agreed
to between the student and the appropriate dean's office of the school
in which the student is enrolled. Upon separation from active duty,
students may complete the course work without paying any additional
tuition and fees for the semester. Students will receive a pro-rated
credit of dining service and housing contract charges. Financial aid
awards that were credited to student's accounts will be recovered
by
the University in the amount of any dining or housing credit. Loans
utilized to cover the remaining charges will be subject to normal
repayment
procedures. For students receiving Title IV funds, financial aid recovery
will be subject to requirements for return of Title IV funds to the
federal government. No notation is added to the transcript, and the
incomplete grades are changed to final grades when the coursework is
completed.
Families
of students living in family housing may remain in their units for 60
days or until the end of the semester, whichever is longer. Assistance
in finding alternative housing will be available through the Housing Office.
Although
this policy pertains primarily to the Reserves and National Guard, the
same options will be offered to active duty personnel who are transferred
unexpectedly out of the Charlottesville area as a result of the President
of the United States activating Reserve or National Guard units.
To initiate
the process of withdrawing from courses or receiving incompletes in
courses, students will need to discuss their situation with the appropriate
representative from their dean's office and provide a copy of their
active duty orders. Following a decision to elect option one or two
listed above, the dean's office will notify UREG (Office of the University
Registrar).
Applicants
to the University who have accepted an offer of admission but who have
not yet registered in a degree program will be permitted to enroll for
the next appropriate semester following their discharge from active duty,
provided the school to which the student has been admitted receives adequate
notice of the applicants intention to enroll. It will not be necessary
for the applicant to reapply for admission nor to pay an additional application
fee. Any pre-paid admission deposits, tuition, room, or board charges
will be refunded.
This policy
is applicable to all students registered at the University, whether on
Main Grounds or through the School of Continuing and Professional Studies.
For further
information, students should contact UREG (Office of the University
Registrar), at (434)924-4122.
--October
3, 2001
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