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Regulations Non-Academic Regulations |
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Students at the University of
Virginia are subject to the University’s academic, financial,
and non-academic rules and regulations. In addition, students are subject
to the academic policies of the school in which they are enrolled. The
information contained herein and any other information conveyed to students
is subject to change at any time by the authorities responsible for
making these rules and regulations.
The University reserves the
right to suspend, enforce the withdrawal of, or expel a student who
violates the University’s Standards of Conduct or whose academic
standing is, in its judgment, unsatisfactory. In addition, the University
will automatically enforce the dismissal of a student certified by the
Honor Committee to be guilty of a breach of the Honor System, and, where
applicable, will consider revocation of a degree already conferred.
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Students are required to notify
the university registrar of a change of home (permanent) or local (present)
mailing address within 48 hours of such a change. Changes in address
may be made using ISIS Online. The students
bear the full responsibility for any consequences resulting from official
University communications misdirected or not received because of an
incorrect address.
The University of Virginia does
not condone the illegal or otherwise irresponsible use of alcohol and
other drugs. It is the responsibility of every member of the University
community to know the risks associated with substance use and abuse.
This responsibility obligates students and employees to know relevant
University policies and federal, state, and local laws and to conduct
themselves in accordance with these laws and policies. To these ends,
the University publishes the following information regarding University
policies and sanctions; laws and penalties concerning substance use
and abuse; health and behavioral risks of drug use; and resources for
treatment and educational programming.
Alcohol
Virginia State laws concerning
the purchase, possession, consumption, sale, and storage of alcoholic
beverages include the following: (1) Any sale of an alcoholic beverage
requires an ABC license; (2) Alcoholic beverages are not to be given
or sold to persons under 21 years of age; (3) Alcoholic beverages are
not to be given or sold to persons who are intoxicated; (4) State law
prohibits: drinking in unlicensed public places; possession of an alcoholic
beverage by a person under 21 years of age; falsely representing one’s
age for the purpose of procuring alcohol; and purchasing an alcoholic
beverage for a person who is under 21 years of age.
The University of Virginia assumes
no responsibility for any liability incurred at any event not sponsored
by the University where alcohol is served and/or sold. Students and
members of Contracted Independent Organizations are always expected
to conduct themselves in accordance with the laws of the Commonwealth
of Virginia and to assume full responsibility for their activities and
events.
Areas of Emphasis
1. The Vice President for Student
Affairs and his or her designate approves all public areas on the Grounds
of the University where alcoholic beverages may be served.
2. University funds may not
be used for the illegal purchase of alcoholic beverages.
3. Alcoholic beverages purchased
with University funds may be used only in compliance with State law.
4. Events, whether planned
or spontaneous, involving the possession/ distribution/consumption of
alcoholic beverages are prohibited in and around the first-year residence
halls.
5. Alcoholic beverages should
not be served at any function or event sponsored by the University or
held on University-owned or leased property which will be attended by
underage students. Requests for exceptions must be presented to the
Vice President for Student Affairs. TIPS-trained personnel must be present
to supervise the distribution of alcohol at approved events.
6. Non-alcoholic beverages
and food items should be present at the University-sponsored events
where alcoholic beverages are served.
7. Alcoholic beverages should
not be mentioned in the advertising or publicizing of a University-sponsored
event.
8. Organizations serving alcohol
at University-sponsored events should not permit the entry or exit of
persons with beverage containers.
9. Organizations should check
for proper age identification of individuals attending events when alcohol
is served.
10. A student may not let another
person use his or her student I.D. for the purpose of obtaining an alcoholic
beverage.
11. University Dining Services
and the University Programs Council are the only organizations eligible
to obtain an ABC license for the purpose of selling alcoholic beverages
on Grounds.
12. Any organization, as well
as its leadership, sponsoring an event at the University will be responsible
for following all State laws relative to the serving and/or selling
of alcoholic beverages.
13. Members
of the University community living on property owned or leased by the
University, and their invited guests, who are lawfully permitted to
purchase, possess and use alcohol, may do so in the residence or on
any immediately adjacent area devoted to residential use; they should
not do so, however, in public places or in any area owned by the University
devoted to common use. The presence of underage family members, employees
or guests does not preclude the serving of alcohol in University-owned
or leased housing provided an appropriate of age family member and/or
host is willing to assume the legal responsibility for insuring compliance
with state law.
14. Additional regulations
governing the use of alcohol in Newcomb Hall/Peabody Hall/Lambeth Commons
Building/Student Activities Building can be obtained in Newcomb Hall.
15. Possession of kegs, pony
kegs or beer balls is prohibited in University-owned residence facilities.
Any student found to have engaged
in such conduct is subject to the entire range of University sanctions
described in the Statement of Students' Rights and Responsibilities,
including suspension and expulsion.
Drugs
Unauthorized manufacture, distribution
and possession of “controlled substances” (illegal drugs),
including marijuana, cocaine and LSD, are prohibited by both state and
federal law and are punishable by severe penalties. The University does
not tolerate or condone such conduct. Students who violate state or
federal drug laws may be referred by University authorities for criminal
prosecution and, if convicted, may be subject to the penalties described
herein.
Whether or not criminal charges
are brought, all students are subject to University discipline for illegally
manufacturing, distributing, possessing or using any controlled substance
(i) on University-owned or leased property, (ii) at University-sponsored
or supervised functions, or (iii) under other circumstances involving
a direct and substantial connection to the University. Any
student found to have engaged in such conduct is subject to the entire range of University sanctions
described in the Statement of Students’ Rights and Responsibilities,
including suspension
and expulsion.
Federal and State Penalties Under the federal Controlled Substances Act and the Virginia
Drug Control Act, the law penalizes the unlawful manufacturing, distribution,
use, and possession of controlled substances. The penalties vary based
on many factors, including the type and amount of the drug involved,
and whether there is intent to distribute. Federal law sets penalties
for first offenses ranging from less than one year to life imprisonment
and/or $1,000 to $4 million fines. Penalties may include forfeiture
of property, including vehicles used to possess, transport or conceal
a controlled substance, and the denial of professional licenses or Federal
benefits, such as student loans. Convictions under state law may be
misdemeanor or felony crimes with sanctions ranging from probation to
life imprisonment and/or fines of up to $1 million.
Federal law holds that any person
who distributes, possesses with intent to distribute, or manufactures
a controlled substance, on or within one thousand feet of an educational
facility is subject to a doubling of the applicable maximum punishments
and fines. A similar state law carries sanctions of up to five years
imprisonment and up to $100,000 fine for similar violations.
Intercollegiate Athletic Department’s
Drug/Alcohol Policy The Intercollegiate
Athletic Department of the University has additional written policies
which are presented to each student athlete annually prior to participation.
These policies encompass mandatory drug testing; sanctions as a result
of positive tests; specific programs of education relative to drug and
alcohol use and abuse; and counseling and rehabilitation programs.
Drug-Free Workplace Policy The use of alcohol by employees
while on University of Virginia owned or controlled property, including
meal periods and breaks, is absolutely prohibited except when authorized
by the University for approved University functions. No employee will
report to work while under the influence of alcohol or illegal drugs.
Violations of these rules by an employee will be reason for evaluation/treatment
for a substance use disorder or for disciplinary action up to and including
removal. This policy applies to all employees (full-time, part-time,
students, etc.).
Health and Behavioral Risks
The negative physical and mental
effects of the use of alcohol and other drugs are well documented. Use
of these drugs may cause: blackouts, poisoning and overdose; physical
and psychological dependence; damage to vital organs such as the brain,
heart and liver; inability to learn and remember information; and psychological
problems including depression, psychosis, and severe anxiety. Risks
associated with specific drugs are described later in this section.
Impaired judgment and coordination
resulting from the use of drugs are associated with acquaintance assault
and rape; DUI/DWI arrests; hazing; falls, drownings and other injuries;
contracting sexually-transmitted diseases including AIDS; and unwanted
or unplanned sexual experiences and pregnancy.
The substance abuse of family
members and friends may also be of concern to students. Patterns of
risk-taking behavior and dependency not only interfere in the lives
of the abusers, but can also have a negative impact on the affected
students’ academic work, emotional well-being and adjustment to
college life.
Students concerned about their
own health or that of a friend should consult a physician or mental
health professional. More information and assistance can be obtained
by contacting one of the University’s substance abuse resources
listed in this policy or a community resource listed in the yellow pages
of the telephone directory.
Alcohol
Alcohol abuse is a progressive disorder in which physical dependency
can develop. Even low doses of alcohol impair brain function, judgment,
alertness, coordination, and reflexes. Very high doses cause suppression
of respiration and death. Chronic alcohol abuse can produce dementia,
sexual impotence, cirrhosis of the liver, and heart disease, and sudden
withdrawal can produce severe anxiety, tremors, hallucinations, and
life-threatening convulsions.
Marijuana (Cannabis)
Marijuana has negative physical and mental effects. Physical effects
include elevated blood pressure, a dry mouth and throat, bloodshot and
swollen eyes, decrease in body temperature and increased appetite. Frequent
and/or long-time users may develop chronic lung disease and damage to
the pulmonary system.
Use of marijuana is also associated
with impairment of short-term memory and comprehension, an altered sense
of time, and a reduction in the ability to perform motor skills such
as driving a car. Marijuana use also produces listlessness, inattention,
withdrawal and apathy. It also can intensify underlying emotional problems
and is associated with chronic anxiety, depression, and paranoia.
Hallucinogens
This category includes phencyclidine (PCP or “angel dust”),
and amphetamine variants which have mind-altering effects. Perception
and cognition are impaired, and muscular coordination decreases. Speech
is blocked and incoherent. Chronic users of PCP may have memory problems
and speech difficulties lasting 6 months to a year after prolonged daily
use. Depression, anxiety, and violent behavior also occur. High psychological
dependence on the drug may result in taking large doses of PCP. Large
doses produce convulsions, comas, and heart and lung failure.
Lysergic acid dyethylamine (L.S.D.
or “acid”), mescaline and psilocybin (mushrooms) cause illusions,
hallucinations and altered perception of time and space. Physical effects
include dilated pupils, elevated body temperature, increased heart rate
and blood pressure, decreased appetite, insomnia and tremors. Psychological
reactions include panic, confusion, paranoia, anxiety and loss of control.
Flashbacks, or delayed effects, can occur even after use has ceased.
Cocaine
Cocaine stimulates the central nervous system. Immediate physical effects
include dilated pupils and increased blood pressure, heart rate, respiratory
rate and body temperature. Occasional use can cause a stuffy or runny
nose, while chronic use may destroy nasal tissues. Following the “high”
of extreme happiness and a sense of unending energy is a cocaine “crash”
including depression, dullness, intense anger, and paranoia. Injecting
cocaine with contaminated equipment can cause AIDS, hepatitis and other
diseases. Tolerance develops rapidly, and psychological and physical
dependency can occur.
Crack or “rock”
is extremely addictive and produces the most intense cocaine high. The
use of cocaine can cause kidney damage, heart attacks, seizures, and
strokes due to high blood pressure. Death can occur by cardiac arrest
or respiratory failure.
Stimulants
Amphetamines and other stimulants include “ecstasy”
and “ice.” The physical effects produced are elevated heart
and respiratory rates, increased blood pressure, insomnia and loss of
appetite. Sweating, headaches, blurred vision, dizziness, and anxiety
may also result from use. High dosage can cause rapid or irregular heartbeat,
tremors, loss of motor skills and even physical collapse. Long-term
use of higher doses can produce amphetamine psychosis which includes
hallucinations, delusions and paranoia. Frequent use of Ecstasy may
also cause permanent damage to serotonin producing neurons in the brain.
Depressants
Barbiturates and benzodiazepines are two of the most commonly used groups
of these drugs. Barbiturates include phenobarbital, seconal and amytal;
benzodiazepines include ativan, dalmane, librium, xanax, valium, halcion
and restoril. These drugs are frequently used for medical purposes to
relieve anxiety and to induce sleep. Physical and psychological dependence
can occur if the drugs are used for longer periods of time at higher
doses. Benzodiazepine use can cause slurred speech, disorientation,
and lack of coordination. If taken with alcohol, abuse can lead to a
coma and possible death.
Narcotics
Narcotics include heroin, methadone, morphine, codeine, and opium. After
an initial feeling of euphoria, usage causes drowsiness, nausea and
vomiting. Effects of overdose include slow and shallow breathing, clammy
skin, convulsions, coma and possible death. Physical and psychological
dependence is high, and severe withdrawal symptoms include watery eyes,
runny nose, loss of appetite, irritability, tremors, panic, cramps,
nausea, chills, and sweating. Use of contaminated syringes may cause
AIDS and hepatitis.
Substance Abuse Resources
Educational Programming
Center for Alcohol and Substance
Education —The coordinating body for substance abuse prevention
and education at the University (924- 5276).
Peer Health Educators—A peer group sponsored by Health Promotion/Student Health and
trained in substance abuse information providing informal educational
sessions (924-1509).
University Police Department—Officers providing information and seminars in the legal aspects
of areas related to substance abuse (924-7166).
Student Athlete Mentors-- A peer education group who works to develop and strengthen a sense
of personal responsibility and wellness among student athletes through
educational programs, team building, and community service (924-5276).
The Friends of Bill W., Open
Meeting of A.A.— Meets every Saturday at 9:00 p.m. in Newcomb Hall 168.
The meeting is attended by professional/grad and undergrad students,
as well as by members of the University and Charlottesville community.
For more information, call 924-7430.
Alcohol and Drug Abuse Prevention
Team— A peer education group that promotes awareness, provides educational
outreach, and serves as accessible resources for students (924-5276,
or voice mail: 98A-DAPT).
Consultation and Treatment
Student Health—Alcohol
and Substance Abuse Counseling is available from Counseling and Psychological
Services for confidential evaluation and treatment of students with
substance abuse concerns. Family and group sessions, including groups
for ACOAs and recovering students, are also available (924-5556).
Faculty and Employee Assistance
Program—No cost, strictly confidential information, evaluation,
intervention, and referrals for faculty, staff, and family members.
FEAP staff are licensed professionals with expertise in substance
abuse, mental health, family, and workplace issues. Consultation
for chairs and other faculty administrators is also available. (243-2643;
or 1-800-847-9355, 24 hours a day).
To facilitate a productive academic
and residential environment, outside amplified music on University-owned,
operated, or regulated property is strictly limited and requires the
permission of the Office of the Dean of Students. For more information
contact the reservations office at Newcomb Hall (924-3203).
Policy
The University of Virginia, in support of its Security Policy to maintain
a safe and secure atmosphere for the community of students, faculty,
staff and visitors to the Grounds, is committed to establishing an environment
that encourages the proper use and parking of bicycles on the Grounds.
Encouraging the use of bicycles
by members of the University community underscores the value of biking
as an environmentally sound mode of transportation as well as the need
to educate persons about the rights of those on bicycles. At the same
time, the University must maintain a safe environment for pedestrians
approaching, entering and utilizing buildings on the Grounds. It is
important that bicyclists ride safely on sidewalks where permitted,
and use bicycle racks for parking to ensure that their bicycles in emergency
situations do not impede passage into or from buildings. It is also
important that bicycles not be locked to railings constructed for persons
with disabilities or locked to trees, bushes, or crowd control chains/fences
in order to avoid damage to the Grounds.
Procedures
Given that bicycles are a form of transportation, the Department of
Parking and Transportation is responsible for the issuance and administration
of University bicycle regulations governing appropriate use and storage
of bicycles.
The University Police Department
provides an opportunity for individuals to voluntarily register their
bicycles as a passive anti-theft device.
A very active University Cycling
Club together with the Charlottesville Bike Club provide a pamphlet
containing a bicycle map of the Grounds and pertinent safety suggestions.
This policy applies to all computing
and communications facilities and equipment purchased or leased with
University funds. This policy is also known as the “Ethics in
Computer Usage” Policy.
Everyone within the University
of Virginia community who uses University computing and communications
facilities has the responsibility to use them in an ethical, professional
and legal manner. This means that users agree to abide by the following
conditions:
• The integrity of the systems
must be respected.
• Privacy of other users
must not be intruded upon at any time.
• Users must recognize that
certain data are confidential and must limit their access to such data
to uses in direct performance of their duties.
• The rules and regulations
governing the use of facilities and equipment must be respected.
• No one shall obtain unauthorized
access to other users’ accounts and files.
• The intended use of all
accounts, typically for university research, instruction and administrative
purposes, must be respected.
• Commercial use is prohibited.
• Users shall become familiar
with and abide by the guidelines for appropriate usage for the systems
and networks that they access.
Access to University computing
and communications equipment and facilities may be revoked for reasons
including, but not limited to, attacking the security of the system,
modifying, deleting, or divulging private information such as file or
mail contents of other users without their consent, modifying or destroying
University data, or using the national networks in a manner contrary
to the established guidelines. Revocation of access may be done at any
time by University system administrators in order to safeguard University
resources and protect University privileges. Such revocation may be
appealed to a committee appointed by the Vice President and Chief Information
Officer.
If abuse of computer systems
occurs, those responsible for such abuse are held accountable and may
be subject to disciplinary action. Report any abuse of computer systems
and resources to abuse@virginia.
edu.
Responsibility For Accounts
Each University user is responsible for the activity of all computing
accounts in his or her name. No user should ever give access to his
or her accounts to another person. All users should take appropriate
precautions to ensure no one else uses their accounts.
Retention of Computer Files
The University regards electronic mail and voice communications as
vehicles for delivery of information and not as mechanisms for the retention
or archiving of such information.
It is the responsibility of
the individual sender and/or receiver of such messages to determine
which information should be retained or archived. Records should be
retained in accordance with the University’s financial and administrative
policy on records retention and disposition (policy #II.C.1) and the
Virginia state code. Records that are retained by an individual, even
if they are retained on an electronic medium, are subject to the Virginia
Freedom of Information Act and the Privacy Act. Current electronic technology
is not considered acceptable for permanent (archival) storage. Thus,
documents judged to be archival should be stored on an appropriate medium
such as paper or microfilm.
Users of computer systems are
expected to abide by the Computer Usage Policy.
Respect for Copyrights of Digital
Materials and Software It is the policy
of the University to respect the copyright protections given by federal
law to owners of digital materials and software. It is against University
policy for faculty, staff, or students to use University equipment or
services to access, use, copy or otherwise reproduce, or make available
to others any copyright-protected digital materials or software except
as permitted under copyright law (especially with respect to “fair
use”) or specific license.
The software provided through
the University for use by faculty, staff, and students may be used only
on computing equipment as specified in the various software licenses.
The University regards violation
of this policy as a serious matter, and any such violation is without
its consent and is subject to disciplinary action. Repeated violations
will result in loss of computing privileges, among other sanctions.
For other policies related to computer use, consult www.itc.virginia.edu.
Students who attend, or who
have attended, the University of Virginia are given certain rights under
the Family Educational Rights and Privacy Act of 1974 as amended (20
U.S.C. 1232g), and Rules of the Department of Education, (34 C.F.R.
Part 99).
Student Rights
A student’s rights under the Act and Rules may be summarized as
follows:
1. To inspect and review the
content of the student’s education records;
2. To
obtain copies of those records, upon payment of $.15 per page, where
the failure to provide copies would effectively prevent the student
from exercising the right to inspect and review the education records;
3. To receive a response from
the University to reasonable requests for explanation of those records;
4. To obtain an opportunity
for a hearing to challenge the content of those records;
5. To receive confidential treatment
by the University of education records; neither such records, nor personally
identifiable information contained therein, except for directory information,
shall be released without student permission to anyone other than those
parties specifically authorized by the Act;
6. To refuse to permit the designation
as directory information of any or all of the categories of personally
identifiable information with respect to that student;
7. To
file complaints with the Family Educational Rights and Privacy Act Office
of the Department of Education concerning alleged failures by the University
to comply with the requirements of the Act and Rules;
8. To exercise all rights on
the student’s own behalf, regardless of the student’s status
as a dependent upon parents. Parents of dependent students may, however,
obtain access to the student’s records without the student’s
permission. For purposes of access to records, the University presumes
until otherwise notified that undergraduate students are dependents
and that graduate students are not dependents.
Policies and Procedures
The University has adopted policies and procedures to protect the privacy
rights of past and present students. The policy and procedures describe:
1. The types of education records
maintained by the University;
2. The titles and addresses
of the University officials responsible for those records;
3. The procedures controlling
the inspection and review of education records;
4. The procedures controlling
the correction of education records, including a request to amend and
to have a hearing;
5. The
individuals and organizations who have access to a student’s education
record without the student’s prior written consent; and
6. The procedures controlling
the recording of each request for, and each disclosure of, personally
identifiable information from the education records of a student.
Copies of the University’s
policy and procedures are available to students upon request at the
Office of the University Registrar.
Directory Information
The University may disclose personally identifiable information designated
as directory information from a student’s education records without
a student’s prior written consent, unless the student informs
the university registrar in writing and within fourteen days after the
publication of this notice, that specified categories of directory information
are not to be released without the student’s prior written consent.
Directory information includes
the student’s name; home and school address; telephone number;
e-mail address; place of birth; age; country of citizenship; major field
of study; school of enrollment; full-time/ part-time status; year in
school; participation in officially recognized activities and sports;
dates of attendance; degrees, honors, scholarships, and awards received;
and the most recent previous educational agency or institution attended.
In addition, directory information includes the names of students’
parents or guardians and the weight and height of members of athletic
teams.
Intellectual Property The University has a Copyright Policy and a Patents Policy that govern
rights of ownership in intellectual property created by persons associated
with the University.
Before participating in activities
which might result in the creation of copyrightable or patentable works
and which utilize University resources or funding, consult these policies
online at www.virginia.edu/ ~research or request a paper copy from the
Office of the Vice President for Research and Public Service (924-3606).
This office can answer your questions and explain the implications of
the policy in your particular circumstances.
Videotapes The
federal Copyright Act of 1976 grants the copyright owner the exclusive
right to perform motion pictures in any “place open to the public
or at any place where a substantial number of persons outside a normal circle of a family and its social acquaintances is gathered.” (United States Code, Title 17, Section
101). The legislative history of the Act clearly states that performances
in “semipublic” places such as clubs and schools are considered
“public performances” subject to copyright control whether or not admission is charged. Dormitories, fraternities and sororities may also be “semipublic”
places subject to copyright control.
Violations of copyright law
may result in civil and criminal penalties, including imprisonment.
Ownership of a prerecorded video
cassette or video disc does not constitute ownership of a copyright
(17 U.S.C. § 202).
Further information regarding
the showing of videotapes can be obtained by contacting the Reservations
Office on the fourth floor of Newcomb Hall; (434) 924-3203.
Any University of Virginia employee,
student, applicant for admission or employment, or other participant
in the University’s programs or activities who believes he or
she has been unlawfully discriminated against on the basis of age, color,
disability, national or ethnic origin, political affiliation, race,
religion, sex, sexual orientation, or veteran status may file a complaint
with the Office of Equal Opportunity Programs (EOP) in accordance with
the procedures described below.
Complaints should be directed to the Office of Equal Opportunity
Programs, Washington Hall, East Range, Post Office Box 400219, Charlottesville,
VA, 22904, (434) 924-3200; Fax: (434) 924-1313. The EOP on-line site
is: www.virginia.edu/eop/.
Federal and state law and University
policy prohibit any form of retaliation against a person who files a
discrimination complaint in good faith. Disciplinary action may be taken
against any person who files a discrimination complaint in bad faith,
or who maliciously or knowingly files false charges. In cases in which
allegations of discrimination are not substantiated, the University
may, if appropriate, take reasonable steps, such as expungement of records
or notification to persons who participated in the investigation of
the charge, to restore the reputation of the respondent.
Employees and students are encouraged,
where appropriate, to attempt initially to resolve complaints through
the administrative structure of the employment unit or academic department.
EOP will be available to provide assistance to the employment unit or
academic department in order to resolve the complaint. If the complaint
cannot be resolved through the appropriate administrative channel, the
following complaint procedure applies:
1. Complaints must be in writing
and be filed with EOP within 300 days of the most recent allegedly discriminatory
act. At the discretion of EOP, in certain circumstances complaints filed
outside of this time limit or that are not in writing may be investigated
informally, and all other time limits contained in these procedures
may be extended for good cause. In addition to or instead of filing
with EOP, the complainant may file a formal charge of discrimination
with a state or federal agency authorized by law to receive such claims.
2. The complaint should include
the complainant’s name and signature, describe the act or acts
complained of, identify the person or persons purportedly responsible,
and indicate the date or approximate date on which the act or acts occurred.
EOP maintains forms that may be used for this purpose.
3. If EOP determines that the
allegations of the complaint, if true, do not state a violation of federal
or state law or University policies, EOP shall notify the complainant
in writing normally within five (5) working days of the filing of the
complaint. That notice shall explain why the complaint does not state
a violation and may inform the complainant of other possible avenues
to seek redress, such as the Ombudsman, if appropriate.
4. Either at the time of filing
the written complaint or normally no later than ten (10) working days
thereafter, EOP will meet with the complainant to determine the factual
allegations on which the complaint is based and to discuss the complaint
procedures. If EOP determines that the complaint is suitable for negotiated
resolution, that option will be discussed and offered to the complainant,
who will be given five (5) working days to decide. Negotiated resolution
must also be agreed to by the respondent. If EOP deems the complaint
is unsuitable for negotiated resolution, or if either party declines
to participate in or to make a decision regarding negotiated resolution,
EOP will conduct an investigation.
5. Within ten (10) working days
of the complainant’s decision on how to proceed, or of the interview
with the complainant if negotiated resolution was not deemed a suitable
option, EOP will notify the respondent that he or she has been named
in a complaint and the nature of the charges. That notification will
also discuss the complaint procedures, and if appropriate, offer the
negotiated resolution option to the respondent, who will have five (5)
working days after notification to accept or decline.
6. The EOP reserves the right
to refer student complaints to other University mechanisms that may
exist to investigate and/or adjudicate complaints.
Negotiated Resolution
1. Negotiated resolution is
a process by which EOP attempts to resolve complaints quickly and to
the satisfaction of all parties without reaching formal findings, while
protecting confidentiality to the extent possible. At any time during
the negotiated resolution process, either party may elect to terminate
the process, and the complaint will then be investigated by EOP. EOP
reserves the right not to proceed with an investigation if it determines
that during the negotiated resolution process a complainant was offered
and refused all of the relief to which he or she would be entitled.
2. Generally, EOP will not involve
any person other than the complainant and respondent in the negotiated
resolution process, except as it may be necessary to consult with appropriate
University officials regarding University policies and procedures. Both
parties will be asked to respect the confidentiality of the process.
Negotiated resolution should be completed no later than thirty (30)
days after the respondent has agreed to this process.
3. If the complaint is successfully
resolved, each party will sign a "Negotiated Resolution Form,"
prepared by EOP, which describes fully the agreed-upon terms. Following
the acceptance of that document by both parties, EOP will discard all
other documents and notes except the original complaint. A copy of the
complaint and the Negotiated Resolution Form will be available to the
complainant and respondent upon request.
Investigation
1. If EOP determines that negotiated
resolution is not appropriate, or it is not agreed to by both parties,
or it is unsuccessful, EOP will conduct an investigation in accordance
with the following procedures.
2. The investigation will be
conducted by EOP and may include, but not be limited to:
a. Meetings with material persons
who may have relevant information;
b. Reviewing relevant files and
records such as personnel files, departmental and/or unit files, and
others;
c. Comparing the treatment of
complainant to that of others similarly situated in the department or
unit; and
d. Reviewing applicable policies
and practices.
3. The investigation shall normally
be concluded within sixty (60) working days of its inception and EOP
shall issue a written report. The report will make findings of fact
and any appropriate recommendations. Copies of the report will be provided
to the complainant, the respondent, and the appropriate Vice President.
4. If EOP concludes that the
complainant’s allegations are substantiated, the report will recommend
that a directive be issued to stop the discriminatory practice, if it
is ongoing; recommend disciplinary or other corrective action against
the respondent and others; and, if appropriate, recommend provisions
for the complainant, such as reinstatement, hiring, reassignment, promotion,
training, back pay, or other compensation or benefits.
5. If EOP concludes that the
complainant’s allegations are not substantiated, the report may
suggest other avenues, both internal and external, for the complainant
should he or she wish to pursue the matter and, if appropriate, recommend
reasonable steps to restore the reputation of the respondent.
6. The Vice President to whom
the report is sent may accept, disagree with, or modify the findings
and recommendations. The Vice President’s decision and the reasons
therefore will be communicated in writing to the complainant, respondent,
and EOP within ten (10) working days after the Vice President receives
the report from EOP, unless the Vice President requires additional time
for further investigation or other good cause. The Vice President may
provide the report to other University officials as he or she deems
appropriate. The Vice President’s decision is final under these
procedures unless another appeal is provided by University policy.
Policy
As an employer and institution of higher learning, the University
seeks to discharge its legal responsibilities and serve its diverse
and talented community through fair and responsible application of this
policy. This policy does not allow curtailment or censorship of constitutionally
protected expression, nor does it attempt to address behaviors that
do not constitute discriminatory harassment. Offensive workplace
behavior that does not violate this policy should be addressed by the
appropriate supervisor or office.
Definition
Discriminatory harassment is contrary to University policy and
may also be illegal. The University defines discriminatory harassment
as:
1. Conduct that conditions a
person’s employment, enrollment as a student, or participation
in University activities on that person’s age, color, disability,
gender (whether or not sexual in nature), national or ethnic origin,
political affiliation, race, religion, sexual orientation, or veteran
status, unless otherwise permitted or required by applicable law; or
2. Employment or academic decisions
made in retaliation for a person’s unwillingness to submit to
such conduct, or benefits or privileges provided as a result of such
submission; or
3. Conduct of any type (oral,
written, graphic or physical) directed against a person because of his
or her age, color, disability, gender (whether or not the conduct is
sexual in nature), national or ethnic origin, political affiliation,
race, religion, sexual orientation, veteran status, or participation
in a University, state, or federal discrimination investigation AND
which also unreasonably interferes with the person’s work or academic
performance or participation in University activities, or creates a
working or learning environment that a reasonable person would find
threatening or intimidating.
A person must be in a position
of authority to act on behalf of the University (for example, a supervisor
with respect to an employee, or a faculty member with respect to a student)
for parts 1 or 2 above to be applicable. Part 3, however, does not require
that a person misuse University-delegated authority, and applies whenever
such conduct by any person while on University grounds or during University
activities interferes with work or academic performance or participation
in University activities, or creates a working or learning environment
that would be threatening or intimidating to any reasonable person under
the same circumstances.
Nothing herein overrides existing
University policy, or circumscribes the authority of the University
to establish policy that is not otherwise contrary to law.
Examples Discriminatory
harassment can take many forms, and deciding whether the definition
is met means looking at all of the circumstances. Each situation must
be promptly reviewed and appropriate action taken. The following are
examples of behavior that should be reported for review under this policy:
• Directing racial or ethnic
slurs at someone.
• Telling persons they
are too old to understand new technology.
• Teasing or mocking a
person with a disability.
• Ridiculing a person’s
religious beliefs.
• Persisting in requests
for dates after being told they are unwelcome.
• Evaluating an employee
or student more critically than performance warrants because the employee
or student objected to a sexual advance.
• Sending unwelcome e-mail
containing sexual jokes.
• Touching that goes beyond
acceptable workplace or classroom interaction, meaning that a reasonable
person would find it objectionable.
• Repeated references to
sex in lectures or class assignments when there is no relationship between
the reference and the content of the course.
Responding To Harassment
If you believe you are experiencing
treatment that violates this policy, you may take the following steps:
1. If possible, clearly tell
the harasser to stop. Make a note of what happened, what you did, and
when.
2. If you cannot or do not wish
to confront the harasser, or your efforts did not stop the conduct,
you may contact your supervisor, the department chair, or a faculty
advisor.
3. You may also contact the
Office of Equal Opportunity Programs (EOP) at any time whether or not
you have taken the above steps. EOP is the University office responsible
for receiving and addressing discriminatory harassment complaints. You
may seek informal help or information from EOP, or you may file a formal
complaint. Information on the complaint process is provided below.
4. Regardless of whether you
have done any of the above, you may contact a state or federal office
authorized to receive complaints of discrimination. EOP can provide
information on how to contact these offices.
Note: The
University maintains a fair and responsive method for reporting and
addressing complaints of discrimination, but your assistance is critical
to helping the University learn of and address problem behavior.
Supervisor Responsibilities: Supervisors are responsible for communicating the University’s
policy on discriminatory harassment to employees, and for taking action
when they observe or hear of incidents that may violate this Policy.
A supervisor must:
1. Be receptive and open to
concerns of harassment. Know and be able to explain the University’s
policy and employees’ or students’ options.
2. Take action suitable to the
circumstances, which may include among other things, talking to persons
involved or witnesses, examining other evidence, or arranging for training.
3. Contact EOP for assistance
or to refer matters that have not been resolved.
4. Make sure that persons who
have raised concerns of discriminatory harassment in good faith are
not subject to retaliation.
5. Monitor situations that have
been addressed, and follow-up if necessary.
Note: Supervisors who do not
appropriately handle reports or incidents of discriminatory harassment,
or do not refer them to EOP, will be subject to disciplinary action.
UVA’s Formal Complaint
Process
Formal complaints of discriminatory
harassment may be filed with the Office of Equal Opportunity Programs.
EOP’s procedures for processing harassment complaints are described
in the brochure entitled “Discrimination Complaint Procedures”,
which is also available on EOP’s website, http://www.virginia.edu/eop/.
EOP requires that complaints
be in writing and made within 300 days of the last allegedly discriminatory
action, but both requirements may be waived at EOP’s discretion
under appropriate circumstances.
EOP will:
1. Respond to every complaint
of discriminatory harassment;
2. If investigations are conducted,
act impartially considering the interests of all parties;
3. To the extent practicable,
protect the privacy of all parties and the confidential nature of the
complaint, and
4. In the case of formal complaints
that are not resolved through negotiation, issue a report to both parties
and the relevant Vice President containing findings and conclusions,
and recommending appropriate actions depending upon the circumstances.
Discriminatory harassment of
students by other students is addressed by certain provisions of the
Standards of Conduct administered by the University Judiciary Committee
of the University’s Judicial System, and complaints may be brought
to that Committee without first going through EOP. EOP will refer complaints
of student-student discriminatory harassment to the Judiciary Committee
if an EOP investigation concludes that further action is warranted.
Remedies
If it is determined that discriminatory
harassment is occurring or has occurred, the University may take any
or all of the following actions: making sure that the discriminatory
conduct stops; imposing disciplinary action up to and including termination
of employment or dismissal from the University; other corrective action
such as counseling or training; and steps such as reinstatement, hiring,
reassignment, promotion, training, back pay or other benefits as are
necessary.
Training and Education
Education and training are fundamental
to maintaining an environment free of discriminatory harassment. Managers,
supervisors, deans, directors, and department heads are responsible
for informing employees who are under their direction or supervision
of this Policy. Student affairs administrators are responsible for providing
this information to the student body.
EOP is responsible for providing
educational and training programs to assist members of the University
community in understanding what discriminatory harassment is and is
not, and how to address behavior that violates this Policy. Specifically,
EOP will distribute copies of this Policy to all schools, departments
and programs at the University, and will give workshops and seminars
on this subject. EOP will maintain a brochure that explains in simple,
understandable terms the University’s policy and procedures concerning
discriminatory harassment, and will place copies of the brochure in
EOP’s offices and at other offices to which persons are likely
to go for counseling and advice regarding discriminatory harassment.
Questions about this Policy
should be directed to EOP.
Revised October 25, 2001
Section 4-213A1, Albemarle County
Ordinance, effective July 19, 1973 states that it shall be unlawful
for the owner of any dog to permit such dog to run at large on the University
of Virginia Grounds lying within Albemarle County. Pursuant to this
ordinance, a dog shall be deemed to run at large while roaming, running,
or self-hunting off the property of its owner or custodian and not under
its owner’s or custodian’s immediate control. Paragraph
two of the University of Virginia Dog Leash Regulations of July 1, 1973
was amended, effective October 31, 1974 to preclude the tying, chaining
or otherwise restraining a dog to any tree, bush, shrub or other vegetation,
post, step or other fixed structure on the Grounds of the University.
Any person who permits his or her dog to run at large shall be deemed
to have violated the provisions of the ordinance and upon conviction
shall be fined at the discretion of the judge trying the case. Dogs
found running at large that are picked up by the University animal control
officer will normally be deposited at the local Society for the Prevention
of Cruelty to Animals pound to await identification by the claimant.
The possession, storage or use
of any kind of ammunition, firearms, fireworks, explosives, air rifles
and air pistols on University-owned or operated property, without the
expressed written permission of the University police, is prohibited.
Students who have a grievance
concerning the applicability of University regulations in the area of
student affairs have the right to file a grievance according to the
procedure listed below. (Also see grievance procedure, academic regulations.)
1. After discussing the situation
with the assigned advisor, students’ concerns related to a staff
member in student affairs that cannot be resolved between the two parties
should be discussed with the respective director or dean of the unit
on a one-to-one basis;
2. Should the concern be related
to the director or dean of the unit, the grievance would be filed with
the Vice President for Student Affairs;
3. In circumstance number 1,
if appropriate relief is not forthcoming, the next level of discussion
should be with the Vice President for Student Affairs; and
4. Should
the level of concern relate to the Vice President for Student Affairs,
appropriate documentation should be presented in writing to the President
of the University.
Hazing is prohibited under the
State statute on hazing (Virginia Hazing, Civil and Criminal Liability,
Code of Virginia, 18.2-56) as well as by University policy and the University’s
Standards of Conduct. The University does not condone hazing in any
form. The term “hazing” means any action taken or situation
created by a member(s) of a student organization toward one or more
organization members or toward prospective members (as a part of the
new member selection process), that occurs on University-owned or leased
property or at University-sponsored or supervised functions or at the
local residence of any University student, faculty member, or employee,
and that is designed to or produces mental or physical harassment, discomfort,
or ridicule. Such activities and situations include, but are not limited
to, creation of excessive physical or psychological shock, fatigue,
stress, injury, or harm. Student organizations and/or individual members
found to have engaged in hazing as defined in this statement shall be
in violation of University policy and the University’s Standards
of Conduct and may also be in violation of the State statute. The State
statute on hazing reads as follows:
“It shall be unlawful
to haze, or otherwise mistreat so as to cause bodily injury, any student
at any school, college or university. Any person found guilty thereof
shall be guilty of a Class 1 misdemeanor, unless the injury would be
such as to constitute a felony, and, in that event the punishment shall
be inflicted as is otherwise provided by law for the punishment of such
felony.”
“Any person receiving
bodily injury by hazing or mistreatment shall have a right to sue civilly,
the person or persons guilty thereof, whether adults or infants.”
“The president, or other
presiding official of any school, college or university receiving appropriations
from the State treasury shall, upon satisfactory proof of the guilt
of any student found guilty of hazing or mistreating another student
so as to cause bodily injury, expel such student so found guilty, and
shall make report thereof to the attorney for the Commonwealth of the
county or city in which such school, college or university is, who shall
present the same to the grand jury of such city or county convened after
such report is made to him.”
Any violation of Section 18.2-56
shall be deemed a violation of the University’s Standards of Conduct.
Upon satisfactory proof of the guilt of any student charged with hazing
or mistreating another student so as to cause bodily injury, the University
will expel such student so found guilty by the University Judiciary
Committee. The President will also report any disciplinary finding resulting
in expulsion to the Commonwealth’s Attorney of the appropriate
jurisdiction (the county of Albemarle or the city of Charlottesville).
The Dean of Students, or designee,
shall inform the Black Fraternal Council, Interfraternity Council, the
Intersorority Council, the Multicultural Greek Council, and all fraternities,
sororities, and student organizations who have executed contracts with
the University as Fraternal Organizations or as Contracted Independent
Organizations of the provisions of Section 18.2-56 of the Code of Virginia
and of this University policy.
The responsibility of having
and maintaining a student identification card is a serious one. I.D.
cards are given only to bona fide University of Virginia students and
represent both verification of an individual’s identity and their
affiliation with the University. The cards themselves and the privileges
they accord are not transferable, either to another student or to a
non-student. The University Judiciary Committee, in consultation with
the Athletic Department, has established procedures for adjudicating
cases concerning the misuse of a University Identification Card in relation
to an athletic event that include a representative of the Office of
the Dean of Students hearing and sanctioning violators.
For further information, please
refer to the University Judiciary Committee’s By-Laws (924-7602)
or the Associate Athletic Director for Facilities (982-5022) or the
Office of the Dean of Students/Student Life (924-7133 or ask-odos@virginia.edu).
An open party, dance, or social
shall be defined as any event (or part thereof) where the main function
or activity involves social interaction of guests, the performance or
reproduction of music for the purpose of dancing or enhancing the environment
for social interaction. These events may include guests from outside
the University of Virginia community.
The purpose of this policy is
(1) to identify and implement measures designed to provide a reasonably
safe environment for event sponsors and the students attending these
activities and (2) to clarify expectations of all entities involved
in managing these events (including, but not limited to, sponsoring
organizations, building staff, and University Police).
This policy applies to all University
facilities that are available to host open parties, dances or socials.
Certain University facilities may be governed by more specific
regulations. Those specific regulations do not supersede this
policy, but should be considered in addition to facility-specific regulations.
GENERAL REQUIREMENTS
A. Eligibility Any official student organization at the University
of Virginia is eligible to reserve designated space(s) for a party,
dance, or similar social event. Reservations can be made by contacting
the Facility Coordinator for the desired facility.
Attendance - Attendance at events
defined in this policy is restricted to University of Virginia students
and their guests (a UVa. student is eligible to bring up to two guests).
Students may gain admittance only with a *valid and current UVa.
student ID; guests must have a valid picture ID in order to be admitted.
*Where applicable, machines will
be made available through Newcomb Hall to validate UVa. student identification
cards.
B. Advertising/Event
Promotion Advertising or promotion
of the event off-Grounds (including flyers, handbills, posters, and
radio announcements) is prohibited.
All advertisements on Grounds
must include the following information: "Admission open to UVa.
students and their guests only. UVa. students must present a current
UVa ID and guests must present a valid picture ID for admission."
A copy of the event advertisement may be requested by the Facility Coordinator.
C. Sponsor
Responsibility As sponsor/host of
the event, the sponsoring organization is responsible and shall be held
accountable for ensuring that all policies, guidelines and reasonable
expectations relative to properly managing the event are followed. Expectations
include, but are not limited to: monitoring of all activities related
to the event; effective crowd control; ensuring adherence to policies
by all participants/guests; and demonstrated efforts to resolve potential
conflicts and immediately report illegal or inappropriate behavior (including
persons who are intoxicated) to University Police on duty at the event.
Full cooperation from all sponsoring organization(s) members is
expected.
D. Ending
the Event The event end time (up to 2:00 A.M.) must be approved
in advance by the Facility Coordinator. Events must end promptly
at the approved time. The facility must be cleared of guests and
equipment within 30 minutes of the end time. The sponsoring organization
shall be responsible for assisting in dispersing students and their
guests in a timely manner after the event. The University Police
will assist in enforcing this policy.
E. Security
Requirements University Police are required for these events in all
venues, and the number of officers will be determined by the University
Police with input from the Facility Coordinator. Officers shall be hired
for the time period 30 (thirty) minutes prior to the scheduled start
of the event and until the crowd has been dispersed after the event
has ended. The minimum number of University Police officers will be
determined at the discretion of the Facility Coordinator and the University
Police Department. Police personnel will not be responsible for
interpreting building and event policies, but will assist building staff
in enforcing policies as appropriate.
F. Costs
to the Sponsoring Organization The
sponsoring organization shall be responsible for costs as determined
by current policies at the respective facility. Please consult
the Facility Coordinator for current costs.
G. Event
Requirements and Guidelines
Admission
- The event shall be open to UVa. students and their invited
guests only. A UVA student may sponsor up to 2 (two) guests. The
guest(s) must arrive and enter with the student. In order to gain
admission to the event, the UVa. student must present a current UVa.
student ID, and the guest(s) must present a valid picture ID; the UVa.
student host must then sign her/himself and the guest in. Note:
The guest policy applies to the DJ or band members as well. The
DJ or band members (provided that they are UVa. students) are allowed
to sponsor up to two guests. The sponsoring organization must ensure
compliance by all persons attending the event including the DJ and/or
band members.
Organization Guest List - The
sponsoring organization may invite and sponsor guests. The intent of
this provision is to allow the organization the flexibility to invite
organization members from neighboring institutions, alumni members,
and the like. The organization shall be responsible for the behavior
of all individuals on its guest list. Individuals on the organization's
guest list must present a valid picture ID and must be signed in by
a member of the organization to gain admission.
No person will be admitted who
is visibly intoxicated or otherwise behaviorally impaired.
Alcohol, illegal substances,
glass containers, and weapons of any kind are prohibited.
Attendees may be subjected to
a visual search of person, handbags, or backpacks.
Passes to re-enter the event
are prohibited.
Admissions after 12:00 midnight
are prohibited.
H. Venue
Capacities Maximum crowd capacity in the respective venue for the
particular event shall be determined in advance by the Facility Coordinator.
Please note that the Facility Coordinator may lower the maximum
crowd capacity by Code depending on room set-up or other relevant reasons.
The designated Facility Coordinator/Building Staff will determine
the exact number of individuals allowed to enter the facility.
I. Exceptions
to this Policy The following events
or activities may be exempt from these policies and will be handled
on a case-by-case basis, subject to the approval of the respective Facility
Coordinator:
Dances, parties, step shows,
or other social events which are hosted by University student organizations
and which end no later than 12:00 midnight and for which there is no
admission charge.
Annual balls, or formals or
social events that are open to organization members and their guests
only.
Events held at night from Sunday
through Thursday.
J. Policy
Enforcement Sponsoring organization members shall be responsible
for following all policies and procedures. If questions or perceived
conflicts arise, the direction of building staff and/or the University
Police shall be followed.
Members of the sponsoring organization
are responsible for the behavior of all guests attending the event.
Violation of any of these policies
may result in sanctions against the organization and/or individuals.
Sanctions may include, but not be limited to, referral to the Judiciary
Committee and limitations on future uses of University facilities.
The University's philosophy
in dealing with students who commit major alcohol- or drug-related infractions
or who demonstrate a pattern of substance abuse is to work with them
to solve these problems and to focus on education. The University will
continue to rely on the professional judgment of its faculty and administrators
when assessing each student's situation.
In addition, due to amendments
to the Family Educational Rights and Privacy Act of 1974, 20 U.S.C.
s. 1232g ("FERPA"), giving colleges the authority to notify
parents of students under 21 who violate alcohol or drug laws, the University
has adopted a written Parental Notification Policy pertaining to drugs
and alcohol.
This policy is in addition to
the intervention and education programs already offered students when
such infractions are brought to our attention. Intervention may include
one or more of the following: substance abuse assessment by a trained
clinician; psychological assessment by a trained clinician; substance
abuse counseling; enrollment in educational programs.
Parental Notification:
1. When the Office of the Dean
of Students receives notification that a University of Virginia student
under the age of 21 has been arrested during an academic session for
a drug- or alcohol-related violation, a professional staff member in
the Office of the Dean of Students will notify that student's parent
or guardian, unless, as determined by the University, family circumstances
make a call incompatible with the student's best interests. The professional
staff member in the Office of the Dean of Students will encourage the
student to make the initial call to a parent or guardian. The staff
member ordinarily will follow up with a phone call. Students whose family
circumstances make parental notification inappropriate will be immediately
referred to the University's professional counseling resources. Violations
that would trigger parental notification include, but are not limited
to, driving under the influence, public drunkenness and underage possession.
2. All other drug- or alcohol-related
incidents will be discussed with the student involved. In cases where
pattern or severity might be a concern, the incident also will be evaluated
by a professional staff member in the Office of the Dean of Students,
in consultation with other professionals as appropriate. When
there is reason to believe that a student's health and well-being are
in jeopardy, a professional staff member in the Office of the Dean of
Students will notify a parent or guardian, unless, as determined by
the University, family circumstances make a call incompatible with the
student's best interests. The professional staff member in the Office
of the Dean of Students will encourage the student to make the initial
call to a parent or guardian. The staff member ordinarily will follow
up with a phone call. Students whose family circumstances make parental
notification inappropriate will be immediately referred to the University's
professional counseling resources. Pattern or severity include frequent
episodes of drunkenness and/or binge drinking.
When there is reason to believe
that a student’s health and well-being are in jeopardy, a professional
staff member in the Office of the Dean of Students will notify a parent
or guardian.
The professional staff member
in the Office of the Dean of Students will encourage the student to
make the initial call to a parent or guardian. The staff member ordinarily
will follow up with a phone call, unless family circumstances make a
call inappropriate. In such cases, the student will be encouraged to
use the University’s professional counseling resources.
Pattern or severity include
frequent episodes of drunkenness and/or binge drinking.
In the first-year living areas,
the visitation hours for the first two weeks are 11 A.M. to 12 midnight,
Monday through Thursday, and Friday 11:00 A.M. to Sunday midnight.
At the end of the two-week period, all first-year living areas will
vote by secret ballot to determine the visitation hours for the area.
In all residence areas, visitation
in a room of a student who has a roommate must be with the roommate’s
consent or must not impose an unreasonable burden or unreasonable infringement
of the privacy and privileges of the roommate.
The University limits sales,
solicitation, and student fundraising activities in order to 1) preserve
its educational mission and focus, 2) provide a secure environment,
3) protect its students and employees from exploitation, 4) respect
the aesthetic qualities of the Grounds, and 5) promote fair business
practices. When commercial sponsorship is sought or endorsed, it is
important that this support primarily advances University or student
organization goals and only secondarily those of a corporate sponsor.
For the purposes of this policy,
solicitation is defined as selling, promoting for the purpose of future
sales, commercial advertising, and canvassing. Fundraising is defined
as any activity held by a student organization for the purpose of generating
revenue to support the programs and activities sponsored by the organization.
A. Solicitation by External
Entities and Their Representatives
The use of University facilities
and/or property for solicitations by external businesses, individuals,
and groups or by individual students representing such enterprises is
prohibited without prior written permission of the Office of the Dean
of Students.
1. Absolutely no permission
will be granted for solicitation in any University housing areas. The
delivery of goods to single-student residences may not be made directly
to student rooms or suites and are subject to regulations published
by the Office of the Dean of Students/Residence Life Office.
2. Commercial initiatives sponsored
by the University Bookstore and Dining Services are allowed when they
are extensions of their work with current or potential contracted vendors.
Promotional activities planned by the bookstore and dining services
beyond the facilities they operate will be coordinated with the Newcomb
Hall Reservations Office.
3. Under no circumstances does
the University sell student addresses to anyone.
B. Solicitation by Student
Organizations
Solicitation by student organizations
may be allowed under certain guidelines in four general categories of
activity: admission charges and tickets, direct sales, donations, and
corporate sponsorship.
1. Any student organization
that holds agency, special, or CIO/FOA status may conduct fundraising
projects on Grounds, subject to the policies and guidelines governing
the extracurricular use of University facilities as outlined in the
Record.
2. All student organization
fundraising projects must be conducted within the specific area designated
in the approval process.
3. Fundraising projects must
be of limited duration and not carried out as an ongoing activity.
4. With the exception of bake
sales, no permission will be granted for fundraising projects that unnecessarily
duplicate goods, materials, or services already provided at the University.
5. Revenue from ticket sales/admission
charges may be used to defray the cost of an event including speaker
or performance fees, or to benefit a charitable, non-profit organization
or the sponsoring student organization. It may not be used for
individual personal gain or to benefit external commercial or political
organizations or enterprises. Student activity fees (SAF) may
not be used to sponsor an event if the proceeds are to benefit a charitable
organization or cause.
6. Acknowledgement and appreciation
for donations and corporate sponsorship should be done in a way that
highlights the student organization's program or event first and notes
the sponsorship in a less prominent manner.
7. Deans, department heads,
and facilities coordinators may develop more specific guidelines for
fund-raising projects on University Grounds in their individual facilities.
Academic deans and/or department heads may restrict or prohibit fund-raising
activities that are inconsistent with the school or department's educational
mission and/or disruptive to the school's normal activities.
8. Fundraising projects may
be denied because of the location requested or because of conflicts
with previously scheduled events or projects. Tables or booths
may not interfere with the use of streets, sidewalks, building entrances
or classes and other previously scheduled activities. In addition,
sales activities will not be allowed on the upper Lawn or in the Gardens
of the historic Grounds area.
9. Fundraising projects may
not provide a financial benefit to individual officers and/or members.
10. Use of the University's
name, trademarks, logos, symbols, mottoes, etc., is subject to the "University
of Virginia Policy for the Use of University Name, Trademarks, Service
Marks, Seals, Logos and Other Indicia on Products."
Student Organizations seeking
solicitation/fundraising approval should submit a request on-line at
www.virginia.edu/ ~newhall or
in person to the Newcomb Hall Reservations Office for all fundraising
projects held at all locations on Grounds except:
• School
of Architecture - Associate Dean for
Finance and Administration (982-2036)
• Curry
School of Education - Assistant Dean
for Admissions and Student Affairs (924-0757)
• Darden
School - Associate Dean for Administration (924-4854)
• School
of Engineering and Applied Science -
Assistant Dean for Administrative and Academic Affairs (924-3155)
• Law
School - Associate Dean for Management & Finance (924-7343)
• McIntire
School of Commerce - Office of Student
Services (924-3865)
• Medical
School - Student Affairs Office (924-5579)
• Nursing
School - Office of Admissions and Student Services (924-0141)
• School
of Continuing and Professional Studies -
Office of the Dean (982-5206)
• Athletic
Facilities - Program Supervisor (982-5151)
• Family
and Faculty/Staff Housing - Accommodations
Department (924-7030)
• Intramural/Recreational
Facilities - Department of Intramural-Recreational
Sports (924-3791)
In these cases, requests should
be directed to the offices noted above.
The University of Virginia strives
to maintain a safe and secure environment for members of the student
body, faculty, staff and the general public so that they are not unreasonably
impeded in their activities by concerns for personal safety. The University Police Department is
assigned broad security-related functions. At the same time, individual
units, for example, schools, colleges, and various non-academic departments
have responsibility for the security of facilities assigned for their
use. The Police Department is charged to provide security regulations
by which students, faculty, and staff are required to abide. Any building-specific
regulations, established by units responsible for those buildings, must
be consistent with the regulations established by the Police Department.
The University, as with any
other public or private entity, cannot assure or guarantee a crime-free
living or working environment. Accordingly, it is the responsibility
of members of the University community to act in a security-conscious
manner and to avoid actions which jeopardize their security as well
as the security of others. Members of the faculty, staff, and student
body should report all crimes, hazards, emergencies, or dangerous situations
to the University Police Department.
Sexual Assault
The University of Virginia is
a community of trust, in which students, faculty, and staff must be
able to engage in their work without any fear of violence, threats,
harassment, or other unwanted sexual actions. The University considers
sexual assault a violent crime in all its forms, including assaults
by friends and acquaintances. Sexual assault is prohibited under state
statute (§18.2-61, §18.2-67.1, §18.2-67.4, §18.2-67.5)
as well as by the University's Standards of Conduct.
"Sexual assault" consists
of sexual intercourse without consent, forcible sodomy or sexual penetration
with an inanimate object, the intentional touching of an unwilling person's
intimate parts (defined as genitalia, groin, breast, or buttocks, or
clothing covering them), or forcing an unwilling person to touch another's
intimate parts. To constitute an assault, the above acts must
be committed either by force, threat, surprise or intimidation, or by
taking advantage of someone's helplessness or inability to consent of
which the alleged perpetrator was aware or should have been aware.
The term "helplessness
or inability to consent" means: 1) unable to understand the circumstances
and implications of the sexual advances; 2) unable to make a reasoned
decision concerning the sexual advances; and/or 3) unable to communicate
the decision in an unambiguous manner. These situations can result
from illness, the influence of alcohol or some other substance, physical,
psychological, or developmental disabilities, unconsciousness, or from
some other cause.
Consent requires speech or conduct
indicating a freely given agreement, with no fear of retribution accompanying
refusal to have intercourse or participate in sexual activities. Previous
sexual relationships, current relationships with the perpetrator, or
the use of alcohol and/or drugs may not be taken as an indication of
consent. Use of alcohol and/or drugs by the perpetrator or victim
is not an excuse for violation of the sexual assault policy.
Individuals who are not sure
if their case meets the definition of sexual assault are encouraged
to contact either the Sexual Assault Resource Agency (SARA) 24-hour
crisis hotline (434-977-7273), a community agency that serves the Charlottesville
and University communities, or one of the University offices listed
below.
Many victims doubt their own
interpretations of events and hesitate to seek help. Even if
a student is unsure whether or not her or his experience fits into the
legal definition of rape or sexual assault, it is very important to
get medical attention immediately at the UVA Emergency Room. There,
specially-trained Sexual Assault Nurse Examiners will contact SARA,
which will send a companion to provide emotional support if desired.
Alternatively, survivors may contact SARA themselves. We
also encourage students to report their assaults to the police, although
this is not required. It is not the University's policy to call a student's
parents, unless the student is a legal minor or it is the express wish
of the student that they be contacted.
A student's courses of action
may include any or all of the following:
• Criminal prosecution:
to file charges, contact the police by calling 911.
• Civil suit for damages:
to file a lawsuit, you must hire a private attorney. Student Legal
Services (977-1670) or the UVa. Women's Center (982-2361) can refer
you to an attorney.
• Third party anonymous
report to the police: file by calling 982-2774, or SARA, or via the
web: www.sexualassault.virginia.edu.
• Redress through University
processes: 1) an internal hearing through the University's Sexual Assault
Board--initiate this process by filling out a complaint form available
through the Office of the Dean of Students or the UJC; or 2) mediation
between the complainant and the accused-to request mediation, contact
the Office of the Dean of Students (924-7429).
Confidential adjudication or
mediation through the University's Sexual Assault Board, a panel of
faculty, administrators and students, may be requested even if a police
report is not filed. The University has judiciary jurisdiction
over a sexual assault only if the assault was committed by a student
(a) against any person on University-owned or leased property, or at
a University-sponsored or supervised function, or (b) against any University
student, faculty member of staff person at the local residence of any
student, faculty member or employee within the City of Charlottesville
or Albemarle County.
The University's Sexual Assault
Education Coordinator (982-2774) provides information and guidance regarding
these options, assists in making decisions about what course of action
to take is best, and refers students to University and community counseling
resources. Students may file for an internal hearing or mediation
at the Office of the Dean of Students (924-7429). For a written
description of the hearing process, contact either the Sexual Assault
Education Office or the Office of the Dean of Students, or visit www.sexualassault.virginia.edu.
Domestic/Dating Violence
The University of Virginia is
a community of trust, in which students, faculty, and staff must be
able to study, teach, and work without any fear of violence, threats,
harassment, or other unwanted abuses of power and control. The
University considers domestic/dating violence a crime in all its forms.
Domestic violence is prohibited under State statute (§18.2-57.2)
as well as by the University's Standards of Conduct. The generally
accepted definition of domestic violence is:
A pattern of physically, sexually,
and/or emotionally abusive behaviors used by one individual to maintain
power over or control a partner in the context of an intimate or family
relationship.
Dating/domestic violence includes
a wide range of behaviors, including emotional, physical, economic,
and sexual abuse. Intimate partners may be in a dating relationship,
cohabiting, married, separated or divorced. Both heterosexual and same-sex
couples can become violent.
The University strongly urges
students who are in abusive relationships, or who are being stalked
(see section on Stalking), to seek assistance from the Shelter for Help
in Emergency's 24-hour hotline (293-8509), a community agency that provides
counseling, emergency shelter, and other services to the University
and Charlottesville communities. The Sexual Assault Education
Coordinator assists students in abusive relationships, and will help
them connect with community resources, and provide assistance with obtaining
protective orders, among other services. The SAEO website (www.sexualassault.virginia. edu) has valuable information and resources as well.
A student may obtain an Emergency
Protective Order from the magistrate on her/his own or with the assistance
of the police. Preliminary and Permanent Protective Orders must
be obtained by applying through the Juvenile and Domestic Relations
Court or General District Court. The Commonwealth of Virginia requires
police officers to arrest the individual that they determine to be the
aggressor when they are called to the scene of a domestic dispute. This
removes the burden from the victim to make a citizen's arrest. If
an arrest is made, the Victim Witness Assistance office may offer guidance
through the court process. At the University, cases of dating
or domestic violence that do not include sexual assault (in any form)
are heard by the University Judiciary Committee, if the victim chooses
this avenue of recourse.
Stalking
The University of Virginia is
a community of trust, in which students, faculty, and staff must be
able to study, teach, and work without any fear of violence, threats,
or other unwanted abuses and harassment. Stalking is prohibited
under state statute (§18.2-60.3) as well as by the University's
Standards of Conduct. Stalking is defined as:
Behavior in which an individual
willfully, and repeatedly engages in a knowing course of harassing conduct
directed at a specific person which reasonably and seriously alarms,
torments, or terrorizes the person.
Many of these behaviors may
appear benign on the surface but can be perceived by the victim as malicious
or frightening. Stalking can include a range of behaviors such
as breaking into personal e-mail accounts; monitoring the victim's every
move, stealing mail; breaking into a residence to alter or steal items;
leaving telephone threats, repeated calling, hang ups, and much more.
A stalker may be a former partner, a classmate, a vague acquaintance
or a total stranger.
Like dating violence, stalking
is adjudicated by the University Judiciary Committee. Depending on the
specific circumstances, a stalker can violate more than one Standard
of Conduct and be brought up on charges accordingly. In order to be
considered a criminal act (for lodging a complaint with the police),
the victim must feel threatened or in fear of her or his personal safety.
Stalking is against the law in Virginia, starting as a misdemeanor
and escalating to felony status by the third offense (If the survivor
already has a protective order against the stalker, felony status is
automatic). The UVa. Police Department (924-7166) or the Sexual
Assault Education Coordinator (982-2774) can discuss practical strategies
for dealing with a stalker, as well as refer the victim to other resources.
More information on stalking can be found at www.sexualassault.virginia.edu.
The University of Virginia is
a community of scholars in which the ideals of freedom of inquiry, freedom
of thought, freedom of expression, and freedom of the individual are
sustained. The University is committed to supporting the exercise of
any right guaranteed to individuals by the Constitution and the Code
of Virginia and to educating students relative to their responsibilities.
Students’ Rights
The University of Virginia seeks
to maintain an environment where students have the following rights:
• Expression
- Students can freely examine and exchange diverse ideas in
an orderly manner inside and outside the classroom;
• Association
- Students can associate freely with other individuals, groups
of individuals and organizations for purposes which do not infringe
on the rights of others;
• Freedom
from Discrimination - Students can expect
to participate fully in the University community without discrimination
as defined by federal and state law and University regulations;
• Safe
Environment - Students can function in their daily activities without unreasonable
concerns for personal safety;
• Discipline
- Students can expect discipline to be implemented through
established procedures containing all elements of due process for the
adjudication of charges, and the opportunity for continued University
involvement (as appropriate) until the resolution of the charges;
• Privacy
- Students are free of unreasonable intrusions into personal
records and/or matters relevant to identity, living space and well-being;
• High
Quality Resources - Students have access
to high quality resources that support intellectual and social development;
• Counseling
- Students have access to support in managing personal adjustments,
understanding self and others, and career planning and personal decision-making;
• Grievance
Process - Students have access to established procedures for respectfully
presenting and addressing their concerns/complaints to the University;
• Learning
Beyond Formal Instruction - Students have
access to a variety of activities beyond the classroom, which support
intellectual and personal development;
• Education
- Students have access to excellent faculty, academic technology,
classrooms, libraries, presentations, and other resources necessary
for the learning process;
• Personal
Growth - Students live and study in a setting that fosters personal
growth;
• Participation
in Community Affairs - Students have opportunities
to interact with people and institutions both within and beyond the
University community;
• Student
Activity Fee Refunds - Students may apply
for a partial refund of their student activity fee if they do not wish
to support the particular speech activities of some student organizations
receiving these funds;
• University
Governance - Students participate in the
governance of the University, with opportunities including but not limited
to the Honor, Judiciary and Bad Check committees, allocations of student
activities fees, programming (University Programs Council), Residence
Life (resident staff and house councils), and through membership on
University and school committees;
• Prompt
Responses from Administration - Students
have the right to expect prompt and courteous responses from the University’s
academic and administrative departments;
• Academic
and Administrative Policies - Students can
expect academic and administrative policies that support intellectual
inquiry, learning, and growth.
Students’ Responsibilities
The exercise and preservation
of these freedoms and rights require a respect for the rights of all
in the community. Students enrolling in the University assume an obligation
to conduct themselves in a manner that is civil and compatible with
the University’s function as an educational institution. It is
clear that in a community of learning, willful disruption of the educational
process, destruction of property, and interference with the orderly
process of the University, or with the rights of other members of the
University, cannot be tolerated. In order to fulfill its functions of
imparting and gaining knowledge, the University has the authority and
responsibility to maintain order within the University and to exclude
those who are disruptive of the educational process.
Standards of Conduct
The University of Virginia is a community of scholars in which the ideals
of freedom of inquiry, freedom of thought, freedom of expression, and
freedom of the individual are sustained. It is committed to preserving
the exercise of any right guaranteed to individuals by the Constitution.
However, the exercise and preservation of these freedoms and rights
require a respect for the rights of all in the community to enjoy them
to the same extent. It is clear that in a community of learning, willful
disruption of the educational process, destruction of property, and
interference with the orderly process of the University or with the
rights of other members of the University cannot be tolerated. Students
enrolling in the University assume an obligation to conduct themselves
in a manner compatible with the University’s function as an educational
institution. To fulfill its functions of imparting and gaining knowledge,
the University retains the power to maintain order within the University
and to exclude those who are disruptive of the educational process.
Generally, prohibited conduct
for which a student is subject to discipline is defined as follows (not
including violations of the Honor System and motor vehicle regulations):
1. Physical or sexual assault
of any person on University-owned or leased property, at any University
sanctioned function, at the permanent or temporary local residence of
a University student, faculty member, employee, or visitor, or in the
city of Charlottesville or Albemarle County.
2. Conduct that intentionally
or recklessly threatens the health or safety of any person on University-owned
or leased property, at a University sanctioned function, or at the permanent
or temporary local residence of a University student, faculty member,
or employee.
3. Unauthorized entry into or
occupation of University facilities that are locked, closed to student
activities or otherwise restricted as to use.
4. Intentional disruption or
obstruction of teaching, research, administration, disciplinary procedures,
other University activities, or activities authorized to take place
on University property.
5. Unlawfully blocking or impeding
normal pedestrian or vehicular traffic on or adjacent to University
property.
6. Violation of University policies
or regulations referenced in The Record, including policies concerning
residence halls and the use of University facilities.
7. Alteration, fabrication,
or misuse of, or obtaining unauthorized access to University identification
cards, other documents, or computer files or systems.
8. Disorderly conduct on University-owned
or leased property or at a University-sanctioned function. Disorderly
conduct is defined to include but is not limited to acts that breach
the peace, are lewd, indecent, or obscene, and that are not Constitutionally
protected speech.
9. Substantial damage to University-owned
or leased property or to property of a University student, employee,
faculty member, or visitor occurring on University-owned or leased property
or at the permanent or temporary local residence of any student, faculty
member or employee.
10. Any violation of Federal,
State, or local law, if such directly affects the University's pursuit
of its proper educational purposes and only to the extent such violations
are not covered by other Standards of Conduct and only where a specific
provision of a statute or ordinance is charged in the complaint.
11. Intentional, reckless, or
negligent conduct that obstructs the operations of the Honor or Judiciary
Committee, or conduct that violates their rules of confidentiality.
12. Failure to comply with directions
of University officials acting under provisions 1-11 set above. This
shall include failure to give identity in situations concerning alleged
violations of sections 1-11.
Students should consult the
Dean of Students for any revisions to the foregoing policies or changes
in procedures.
Sanctions
One or more of the following sanctions for prohibited conduct may be
imposed upon students by the Judiciary Committee, depending upon the
gravity of the offense:
1. Admonition An oral statement to a student that he or she is violating
or has violated institution rules;
2. Warning Notice, in writing, that continuation or repetition
of conduct found wrongful, within a period of time stated in the warning,
may be cause for more severe disciplinary action;
3. Reprimand A written censure for violation of the specified Standards
of Conduct placed in the student’s record, including the possibility
of more severe disciplinary sanctions should another violation occur
within a stated period of time;
4. Disciplinary
probation Exclusion from participation in privileged or extracurricular
activities as set forth in the notice of probation for a period of time
not exceeding two academic semesters;
5. Restitution Reimbursement for damage to or misappropriation of property.
6. Suspension Exclusion from classes and other privileges or activities
or from the University, as set forth in the notice of suspension, for
a definite period of time.
Interim suspension
Temporary suspension by an official of the University of a student who
has engaged or engages in conduct which reasonably threatens the health
or safety of other members of the University, University property, or
the educational process, pending a hearing of the offense.
Upon the student’s request,
any student so suspended shall be entitled to preliminary review within
24 hours before the Vice President for Student Affairs or designee.
If the student is unavailable, such review may be postponed by the Vice
President for Student Affairs until he or she is able to attend, or
for other good reason. Any student so suspended who thereafter enters
upon those areas of the Grounds denied him or her by the terms of the
suspension, other than with the permission of or at the request of University
officials or of a duly authorized hearing body for purposes of a hearing,
is subject to further discipline and prosecution thereafter by civil
authorities. Should the interim suspension be found to be without good
cause, any notation referring to such shall be stricken from the student’s
record. Should the Vice President for Student Affairs (or designee)
affirm or otherwise modify the interim suspension, the student may seek
a hearing before the Judiciary Committee. The Vice President or designee
shall provide the student with the name and telephone number of the
chair of the Judiciary Committee or the office to which the student
may seek a hearing which shall be scheduled as soon as practicable,
subject to the rules and procedures adopted by the Judiciary Committee.
A student so suspended must be
given the following warnings by the suspending official:
a. You are hereby temporarily
suspended and barred from (location—Grounds or portion thereof
or specified activities). You may not enter (area) without the permission
of or upon the request of University officials or of an authorized hearing
body for purposes of a hearing.
b. You are entitled to a review
within 24 hours (or later for good cause) before the Vice President
for Student Affairs or his/her designee to determine whether this suspension
is with good cause and may continue pending a hearing before the Judiciary
Committee. It is your responsibility to request such review and subsequent
hearing and the suspending official will notify the Vice President for
Student Affairs of your wishes.
Suspension held in abeyance
Exclusion from classes and other privileges or activities or
from the University as set forth in the notice of suspension for a definite
period of time be enforced should another violation occur.
7. Expulsion Termination of student status for any indefinite period.
The condition of readmission, if any, shall be stated in the order of
expulsion.
Cases Involving Sexual Assault The University has established a separate procedure to deal
with allegations of sexual assault. Contact the Office of the Dean of
Students (924-7133) for full information on the procedure.
Cases Involving Psychiatric
Issues The University has established two separate procedures to
deal with allegations of misconduct for certain student cases involving
psychiatric and psychological issues: Procedure for Psychological Hearings
on Honor Offenses, and Procedure for Certain Student Cases Involving
Psychiatric Issues. Contact the Office of the Dean of Students (924-7133
or ask odos@virginia.ed) for full information
on the procedures.
Cases Decided By the President The University President (or his designee) may initiate, intervene
in and preempt proceedings before any University body when the President
(or his designee) determines, in his discretion, that established processes
will be unable to timely or properly adjudicate a case or complaint
involving students arrested, charged or convicted of criminal conduct
or other serious conduct not involving criminal proceedings which, in
the discretion of the President (or his designee), reasonably endangers
or threatens to disrupt the University community or University operations.
The foregoing shall include,
without limitation, conduct involving the possession or distribution
of controlled substances on or off University property, attempted or
inflicted bodily injury or other harm to any member of the University
community, and destruction or attempted destruction of University property.
The President’s (or designee’s) disciplinary review shall
provide affected students with written notice and opportunity to be
heard consistent with due process of law, and such further proceedings
as he may stipulate appropriate to the circumstances. Disciplinary proceedings
before the President (or his designee) shall not be governed by established
processes of other University bodies, and shall terminate proceedings
before any other University body unless authorized by the President
(or his designee).
The jurisdiction of University
bodies shall be subject to the continuing authority of the President
to discipline, suspend and/or expel as provided above.
Conduct in the Residence Area In addition to the University regulations and policies described
above, the Housing Division provides specific regulations that define
the terms and conditions of occupancy of University Housing. These policies
are published in the Student Housing Calendar. It should be noted that
these regulations are encompassed under the University's Standards of
Conduct, specifically under standards six and nine.
Resident Staff live in single
student housing to enforce University regulations, policies and Housing
Terms and Conditions.
1. “University community,”
as used herein, includes the University, its departments, service units,
affiliated or related organizations and foundations, faculty members,
staff members, students, groups of students and student organizations
which are Contracted Independent Organizations (CIOs).
2. The administrative head of
each unit of the University, or the head of a subunit when so delegated,
is responsible for the control and accountability of use of all equipment
assigned to the unit and for assuring that use of the equipment is consistent
with this Policy and the purpose, mission and goals of the University.
3. University equipment may
not be used by University faculty, staff or students for personal purposes
unrelated to the University’s mission or for commercial purposes.
Likewise, University owned and provided consumable materials and supplies
may not be used for such personal purposes or commercial purposes.
Personal activities related to
teaching, scholarship and research or public service promote the University’s
mission. Accordingly, faculty and staff members may be offered the privilege
of occasional and reasonable use of University equipment in connection
with their personal academic pursuits and professional development,
provided the University incurs no unreasonable costs for materials and
supplies, maintenance and repairs. Approval of these cases will be handled
on a case-by-case basis.
4. Use of University equipment
by individuals and organizations who are not part of the University
community is not permitted unless the responsible unit head approves
a user request form. Such a form may be approved only when the use meets
one of the following criteria:
a. The use is in connection with
approved University sponsored activities, events or services. (Reference
to Policy and Procedure on University Services and Activities.)
b. The use is part of a contractual
agreement between the University and a government agency, a private
business or another educational institution, and the agreement has been
reviewed for consistency with University policy relative to competition
with the private sector and unrelated business income by the administrative
head of the related unit with the assistance of the Office of the General
Counsel.
c. The use is by official visitors
to the University and is appropriate to the purpose of the visit.
d. The use is in connection with
a public service activity and the equipment does not exist elsewhere
or is not reasonably otherwise available to the user.
The unit head responsible for
the equipment may establish a user fee, when appropriate. Such a fee
must be approved in accordance with the University’s Services
and Activities procedures.
These policies and guidelines
are intended to ensure that extracurricular use of the physical facilities
of the University is responsible and consistent with the mission of
the University.
I. General Policies
The following policies apply
to all extracurricular uses of all University property, unless a specific
exception is noted. Facilities normally closed to extra-curricular activities
because of their function as well as locked buildings, classrooms or
other facilities are excepted from these policies. The Vice President
for Student Affairs or his or her designee is authorized to administer
and interpret these general policies.
A. Definitions
1. “University groups”
includes the University and all of its departments, service units, student
organizations, affiliated or related organizations and foundations.
2. “University individuals”
includes faculty members, staff members, students and groups of students.
3. “Student Organizations”
are those organizations which are Contracted Independent Organizations
(CIOs) or special status student organizations.
4. “Student” is
a person registered in the resident schools or College of the University
at Charlottesville for the academic semester in progress at the time
University property is to be used.
B. Who May Use University Space
1. University space may be reserved
by any University group and in some cases by University individuals.
For more information, contact the reservations office on the fourth
floor of Newcomb Hall, telephone (434) 924-3203.
2. University space may be used
by a non-University group in accordance with these policies and guidelines
as long as the group is sponsored by a University group and executes
a use of space agreement. The space agreement contains both an indemnification
provision holding harmless the University and its officers and employees
and restrictions for use of space consistent with University policies.
University individuals may not act as sponsors of non-University groups
for the purpose of using University space.
3. University facilities may
be used—subject to these procedures and guidelines and other space
restrictions—for religious purposes by University students, groups
of students, student organizations, faculty members or staff members.
This provision does not apply to University Hall or the Chapel, where
special rules apply.
4. Unless otherwise notified,
guests of students and other visitors to the University are welcome
on the Grounds but are not entitled to use those facilities or to attend
those events which are limited to students by reason of their payment
of tuition or fees or which are limited to faculty and staff members
by reason of employment.
C. Permitted
Uses
1. University space must be
used in a manner which is in keeping with the goals of the University
and does not violate University policies and procedures.
2. No use of University property
will be permitted that:
a. is unlawful.
b. discriminates on the basis
of age, citizenship, color, handicap, national origin, political affiliation,
race, religion, sex, sexual orientation, or status as a disabled veteran
or veteran of the Vietnam era (although attendance at an event can be
limited, such as “members only,” “students only”
or “faculty and students only,” it cannot be limited specifically
by age, citizenship, color, handicap, national origin, political affiliation,
race, religion, sex, sexual orientation, or status as a disabled veteran
or veteran of the Vietnam era).
c. disrupts academic activities,
scheduled events, University functions or other normal pursuits that
take place in the area.
d. is for personal gain.
3. Admission may be charged
for events sponsored by University groups. Admission may not be charged
for events sponsored by University individuals, nor may admission fees
be collected for events held at the Rotunda. For purposes of the extracurricular
use of University property, the proceeds from collections made at events
held in University facilities are considered to be admission charges.
Any income-generating use of
University space that is in competition with private enterprise or is
not directly related to the University’s mission is not permitted
unless the University’s Services and Activities procedures have
been followed.
4. Building supervisors may
develop use guidelines for their assigned facilities in order to maintain
safety and to insure the normal operation of the facility. A person
or group may seek clarification and/or interpretation of such use guidelines
from the facility supervisor designated for the building.
II. General Guidelines on Conduct
During Permitted Use
The following instructions and
procedures governing conduct shall apply to the extracurricular use
of all University property. The Vice President for Student Affairs or
his or her designee may adopt and issue supplementary provisions when
necessary.
A. Persons
who have reserved space or who are responsible for an event on University
property are responsible for taking reasonable steps to ensure the safety
of University property and persons attending the events.
B. In order to ensure that the
rights of all parties are protected, the Dean of Students, in cooperation
with students who have reserved University space, may develop and make
available in advance specific provisions to govern conduct at a given
event. For example, special rules may be devised to prevent disorder
or other interference with the activity; precautions may be taken to
avoid physical harm to persons or to property; and attendance may be
limited according to space requirements or the desires of those who
have reserved the space, so long as they do not conflict with the provisions
herein.
C. When University space has
been reserved or is in use, persons who wish to communicate to those
in attendance (for example, by the distribution of leaflets or carrying
of signs) will be permitted to do so in a manner that does not disrupt
the activity in progress, that does not interfere with or harass those
who are entitled to attend and that complies with any special rules
developed pursuant to paragraph B of this Section. Actions that interfere
with the opportunity of the audience to hear and observe the proceedings,
that physically interfere with the proceedings or that create disruptive
noises which penetrate the area of the proceedings are prohibited.
D. All persons on University
property are subject to these provisions and to the provisions of local,
state and federal law. Appropriate action may be instituted against
any person who does not comply therewith.
E. Persons designated by the
President are authorized to ask persons who are using or occupying University
space in a manner inconsistent with these policies or guidelines to
leave. A person who has reserved space or who is in charge of the event
is also authorized to ask any person who engages in conduct inconsistent
with these provisions to leave the event.
F. Students
who do not comply with a request to leave should be warned that disciplinary
action may be taken which could result in suspension or expulsion from
the University. If the violation continues, University disciplinary
procedures may be initiated.
Any person who does not comply
with a request to leave should be warned that action may be taken which
could result in arrest for violation of the law. If the violation continues,
appropriate action may be instituted.
III. General Guidelines for
Scheduling
The following procedures and
guidelines are designed to ensure efficient use and management of University
buildings, grounds and playing fields. Building Supervisors, or others
responsible, may develop specific reservation procedures and scheduling
guidelines for particular buildings or fields. Such specific rules shall
be considered a part of the general reservation procedures and scheduling
guidelines.
A. University space can and
should be reserved in order to assure its availability at the time desired.
General information concerning reservable spaces at the University can
be obtained from the reservations office on the fourth floor of Newcomb
Hall, telephone (434) 924-3203. Available spaces in Student Activities
Buildings can be reserved through the reservations office. Spaces in
other buildings or playing fields can be reserved through individual
Building Supervisors. Consult the staff in the reservations office for
current information.
B. In order to achieve a fair
distribution among interested parties of certain facilities in high
demand and to insure that the use of space is appropriate to its character,
Building Supervisors or other persons charged with responsibility for
University space may establish restrictions and priorities for the use
of University facilities. The principles of first applied-first granted
will in most instances guide decisions on assignment of space except
that academic (curricular) uses have priority in academic space.
Use of the Lawn
The Lawn is the geographical
and spiritual heart of Jefferson’s “academical village,”
which still serves much of its original purpose—a setting where
faculty and students live and work together. The entire University Community—students,
faculty, administrators—are its trustees, as well as the beneficiaries
of its beauty and usefulness. The Lawn has extremely diverse uses and
characteristics, among which are the following:
1. It is a national and international
historic treasure.
2. It is a center of highly
varied day-to-day academic activities.
3. It is used occasionally as
a setting for University activities, such as official convocations.
4. It is a residential precinct
for students and faculty.
5. It is an area for limited
active and passive outdoor recreational activities.
6. It is a site for a steady
stream of visitors and tourists from all over the world.
The University community has
developed a proud tradition of mutual accommodations of all these diverse
uses. The Lawn must perforce be open and accessible under reasonable
rules and regulations.
The Lawn is replete with fragile,
delicate structures and landscape content. Preservation is a constant
concern and a burgeoning curatorial responsibility. That responsibility
has been entrusted to the University as part of its fiduciary obligations
to future generations. The danger that misuse of the Lawn presents to
the historic edifices, and to their dependencies and surroundings, is
real, not theoretical. Differing rules and regulations may apply to
different parts of the Lawn—e.g., the lower terrace may be governed
by different safety precautions and regulations from those that apply
to the upper three terraces. Moreover, space limitations and the number
of requests for facilities dictate orderly administrative rules, always
providing that these rules be content neutral.
Based on the foregoing considerations,
the operative policy for the use of the Lawn area consists of the following:
A. That the gardens of the Pavilions
are public areas. Those garden areas adjacent to the Pavilions are not
required to be open to the public at all times. They are to be open
when not in personal use, and they must be open on certain occasions,
e.g., Garden Week. To temporarily close these adjacent gardens for personal
use by the Pavilion residents, an appropriate sign may be placed upon
the gates notifying the public. Where the garden is divided into two
portions by the intervening wall, the remote section may be open to
the public at all times. The use of the gardens for social gatherings
of University organizations is to be permitted where consistent with
the occupancy of the Pavilion as home by the resident.
B. That for the upper terraces
of the Lawn (those between the Rotunda and the crosswalk at the northern
limit of the “Homer Terrace” at the south) no structure
shall be permitted on the Lawn except for those needed in connection
with official University functions. (The term “structure”
includes props and displays, such as coffins, crates, crosses, theaters,
cages, and statues; furniture, and furnishings, such as desks, tables
except those temporarily used by participants in the ceremonies or by
University officials for the conduct of the ceremonies), books, and
cabinets; shelters, such as tents, boxes, shanties and other enclosures;
and other similar physical structures. The term “structure”
does not include chairs, signs held by hand, bicycles, baby carriages,
and baby strollers temporarily placed in, or being moved across the
Lawn; and wheelchairs and other devices for the handicapped when used
by handicapped persons.) The same rule shall be in effect for the lower
(“Homer”) terrace, except that for that area of the Lawn
officially recognized student groups, academic or administrative departments,
or University-related organizations or foundations may be granted use
by the Office of the Dean of Students. That office will consider use
in accordance with dictates affecting time, place, and manner. Among
them are the following:
1. The use of the designated
space (“Homer Terrace”) by any one group at any time shall
not exceed three consecutive days.
2. Disruption or obstruction
of teaching, research, administration, disciplinary procedure, or other
University activities, or of other authorized activities on University
property is forbidden.
For information on reserving
the Lawn, contact the reservations office on the fourth floor of Newcomb
Hall, telephone (434) 924-3203.
Use of the Rotunda
Reservations may be made by
contacting the Rotunda Administrator (434-924-1019). Reservations will
be made in accordance with the guidelines set forth below and in accordance
with University regulations.
Rotunda facilities may be reserved
for dignified occasions, within the guidelines, by University departments,
groups primarily controlled by faculty, staff, the Alumni Association,
Student Council recognized student groups, or University contracted
independent organizations. Any event held in the Rotunda must be related
to the University’s primary mission. Assignment of spaces shall
be content neutral. Because of the heavy demand, it will be the responsibility
of the Rotunda Administrator to make the facilities available to as
many requesters as possible, avoiding overuse of any group. The Rotunda
will not be used for private parties (e.g., wedding receptions) nor
will it be used for events requiring the collection of admission fees
at the Rotunda. No displays of corporate sponsorship are allowed in
the Rotunda.
The Dome Room is the most fragile
of the Rotunda facilities. Of special concern is the heart pine floor,
which is fragile and irreplaceable. Special care must be taken in the
use of this room. Such affairs as seated dinners, lectures, and musical
events would be appropriate uses; however, cocktail parties and dances
are not permitted. Refreshments may be served only at seated meals.
Smoking is prohibited.
Events that do not conflict
with inside users may be held on North or South Porticos of the Rotunda
provided that they are dignified occasions and are in compliance with
Lawn Use regulations. Alcoholic beverages may not be served on the Porticos
while the University is in session. Reservations may be made through
the Rotunda Administrator.
The Dome Room and other Rotunda
facilities may be used after the normal closing hour for the Rotunda
(4:45 P.M.) only if official Rotunda personnel are present. Users will
be billed for the cost of these employees on an hourly basis. A room
use fee will also be assessed. The use of candles in the Rotunda is
restricted to oilless candles in the Dome Room during catered dinners.
Candles are to be placed in holders on dinner tables by catering staff.
Candles are not to be carried when lit. Because of very limited fire escape
routes, there is an absolute limit on the capacity of the Dome Room
which was set by the University Safety Officer. The maximum capacity
for banquets is 105 persons; for lectures and similar functions, the
maximum capacity is 140 persons (124 seated, 16 standing). For additional
room capacities, please see University Policy XV.I.1. In addition, all
events are to end and all guests must vacate the premises by 10:30 P.M. This curfew will be strictly enforced.
University Dining Services must
provide and serve food and beverages for all Rotunda events. Visitors
may not bring food or beverages into the Rotunda. Food and drink may
be served only in the Lower West Oval Room and the Dome Room (seated
meals only). No food or beverages may be transported between floors.
No furnishings, antiques, tables,
chairs and heavy equipment may be moved in any of the rooms without
the permission of the Rotunda Administrator. Furniture, antiques and
furnishings will be moved only by qualified Rotunda or University employees.
Heavy equipment such as pianos are not to be taken to the Dome Room.
Audio visual equipment and musical instruments are to be arranged by
the user. All equipment must be approved by the Rotunda Administrator
prior to the event.
Because of the high demand for
use of the Rotunda, all requests for its use must have a sponsor. A
University of Virginia department, a contracted independent organization,
or a University related foundation may serve as a sponsor. A representative
of the sponsor must be present during the event and will serve as the
liaison with Rotunda and other University staff.
For a dinner, a $50 security
deposit is required at the time the reservation is made. Deposits for
other evening events will be determined on an individual basis by Rotunda
Administration. The deposit will be deducted from the itemized bill
sent to the sponsor following the event. No refunds will be issued for
events cancelled less than 30 days prior to the event. Users are required
to agree in advance to pay for damage done to the Rotunda as a consequence
of their event.
During the time the Rotunda
is open to the public (usually 9:00 a.m.
to 4:45 p.m.)
Dome Room events will not normally be closed to the public. The oval
rooms, if reserved, may be used for lectures, seminars, and meetings
to which the public is not invited. The public is not invited into the
Rotunda after the normal closing hours.
Students are encouraged to use
the alcoves in the Dome Room for study whenever the room is available
during normal open hours, subject to normal regulation by the Rotunda
Administrator.
Except for official University-wide
functions, the Dome Room will not be used for luncheons or receptions;
these events may be scheduled in the Lower West Oval Room.
The Dome Room may be used for
dinners no more than three times each week, and on an annual average
of no more than ten times each month. No activity may reserve the Dome
Room for more than two consecutive evenings.
An elevator to the upper floors
is available for those visitors to the Rotunda with mobility limitations.
These persons will be taken on the elevator by Rotunda personnel upon
request. Others should use the stairways.
The glass doors overlooking
the South Portico are to remain closed at all times except for official
University-wide functions.
These policies and procedures
were adopted to ensure that services and activities offered by the University
are consistent with the mission of the University and do not compete
unfairly with the private sector.
I. General Policy
A. When determining whether
University services and activities should be maintained, supported or
established by the University, the following factors will be considered:
1. Does the service or activity
play a significant role in the fulfillment of the University’s
educational, research, public service and/or support functions, without
regard to profit?
2. Does
the activity provide an important service at a reasonable cost to the
University?
3. Will this activity provide
a convenience to staff, faculty, students and patients because of location
or other considerations?
4. Does
the activity offer a required service which the private sector cannot
conveniently, adequately or economically provide?
5. Will the program or activity
unnecessarily duplicate services already provided at the University?
B. Goods and services may be
offered to the general public when incidental to the provision of such
goods and services to University faculty, staff, students and patients.
Such University services and programs should, however, further the University’s
mission. (Such services and goods could include food, refreshments,
mementos, etc., provided in conjunction with approved University programs.)
C. Services
and activities should not be offered to the general public or to the
University community solely as a means of creating additional revenue
or because the University can provide the service at a cost savings
to its faculty, staff, students and patients.
D. Services and activities should
be reviewed periodically, as provided below, to ensure conformance with
the intent and purpose of this policy.
E. This policy does not apply
to instructional programs currently approved by the Provost or sponsored
program activities currently reviewed by the Office of Sponsored Programs.
II. Procedure
A. New or Expanded Services
and Activities
All new or expanded services
and activities, except those relating to degree programs and course
offerings, must pass through a four-step review process before being
offered to the general public or to University faculty, staff, students
and patients. If a proposal is offered before final approval is secured
under these procedures, the University will not be responsible for any
commitments, obligations or expenses incurred if the proposal is disapproved.
1. The proposal must be approved
by the responsible department head or dean. If such approval is obtained,
an activity description must be prepared. The activity description should
include the following information to demonstrate that the proposal meets
the conditions of the Services and Activities Policy or that sufficient
justification exists for an exception to those conditions:
a. A statement of the activity’s
purpose describing the goods and services it will provide.
b. An
analysis of costs (including rate calculation) and benefits of the service
and of what alternatives exist through other sources to provide similar
services. This comparison should also evaluate quality, price and convenience
compared to services which could be purchased on the outside.
c. Documentation showing the
funding source or the extent to which the activity must be subsidized
by the University, including required usage of University facilities
and services and the intended disposition of any net income generated
by the activity.
d. Factors pertinent to the proposed
or current activity which show how it affects the overall mission of
the University.
e. A statement describing the
customers served, methods of customer solicitation and planned pricing
policies.
2. The activity description
must be sent to the Assistant Comptroller for Financial Analysis or,
if a Hospital activity, to the Director of Finance of University Hospitals.
The Assistant Comptroller or Director of Finance should review the activity
to ensure congruence with the policy on Services and Activities and
to secure additional reviews from the General Counsel, the Director
of Governmental Relations, Risk Management and Budget Office, as appropriate.
Such reviews could turn up potential problems such as unrelated business
income (by the General Counsel); political sensitivity to competition
with private business (by Governmental Relations); uninsured risks (by
Risk Management); and lack of funds to cover overhead (by the budget
office).
3. Upon
completing this review, the Assistant Comptroller or Director of Finance
must send a brief analysis of the proposal and recommendations for its
adoption, modification, or rejection to the department head or dean.
If the department head or dean proposes alterations in the proposal
in response to the recommendations, the proposal goes back to step 2
of this process. If the Assistant Comptroller or Director of Finance
recommends adopting the proposal, or if the department head or dean
continues to support the program despite a negative recommendation,
the activity description and the recommendations must be sent to the
Senior Vice President and Chief Financial Officer.
B. Existing Services and Activities
Services and activities provided
by the University will be reviewed at least once every five years by
the responsible Vice President to make sure they are in compliance with
the intent and purpose of the University’s policy on Services
and Activities. This review should include consideration of the information
contained in an activity description as outlined in Paragraphs 1(a),
1(b), 1(c), 1(d) and 1(e) of Section II. A of this procedure.
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Origin
University of Virginia students
have entered into an agreement embodied in the Honor System that they shall
not tolerate lying, cheating, or stealing from their fellow students.
Students must comply with the Honor System in Charlottesville and Albemarle
County, or and anywhere that they present themselves as students of
the University. Students are thus presumed to be honorable unless their
actions prove otherwise.
Those who violate this spirit
of mutual trust have committed an offense against the community. Their
continued residence at the University would undermine the basis of this
community, which holds that personal fulfillment is best achieved in
an atmosphere where only honest means are used to achieve any ends.
In an effort to maintain its
viability as a norm of conduct characterizing life at the University,
the Honor System has undergone many changes since its establishment
in 1842. Each student generation must ensure that the system covers
only those offenses that are intolerable to their community.
In the event of a guilty verdict,
the student is denied further membership in the University community
and is not entitled to hold or receive a degree from the University
of Virginia. Recommendation is made to the General Faculty to revoke
degrees awarded to students who have breached the Honor Code during
their tenure as students. In such instances, the General Faculty conducts
separate degree revocation proceedings consistent with due process of
law.
The Honor System is the finest
example of student self-governance at the University. It demands from
each student a commitment to the ideal that forms the very basis of
the system. A thorough understanding of the system is an essential part
of every student’s matriculation.
Responsibilities
The benefits that accrue from
the Honor System, both tangible and intangible, are possible only if
the system is supported by the entire student body. Each student has
a responsibility under this system to report any breach of the Honor
Code to the Honor Committee.
Students who enforce the system
by reporting honor offenses are performing the solemn duty of protecting
their individual liberties and those of the student body. Accused students
may either admit their guilt and leave the University or inform the
Honor Committee that they would like a jury panel to convene to consider
the case. After a full hearing of the case, accused students are either
absolved of all guilt or found guilty by a jury of their peers. In the
event of a guilty verdict, students are denied further membership in
the University community and are not entitled to receive or hold degrees
from the University of Virginia. Shortly after matriculation, every
entering student is given an orientation on the philosophy and procedures
of the Honor System. The first exposure to the system, however, takes
place before enrollment begins. Videos and letters containing information
about the Honor System are sent to each entering student, so that before
arriving at the University, the student understands his or her obligation
to comply with to the Honor System.
The Honor System has thrived
as a way of life at the University since 1842. Its success represents
the willingness of every student generation to live by its principles.
The system’s continued strength depends on the responsibility
of current and future students of the University.
The Honor Committee
The Honor Committee is responsible
for the overall administration of the Honor System. It is composed of
two representatives from each of the eleven schools of the University,
with the exception of the College of Arts and Sciences, which has three
representatives. The committee elects a Chair, Vice-Chair for Investigations,
Vice-Chair for Trials, Vice-Chair for Services, and a Vice-Chair for
Education from among the representatives. Honor Committee members are
elected each spring by the student body.
Policy
The Honor Committee will not
send notification of an accusation to the University Registrar or the
Dean of the school of enrollment. The accused student will be accorded
all rights of a registered student in good standing, until proven guilty
of the offense by trial, or leaving the University admitting guilt.
The Honor Committee will notify
the University Registrar immediately when a student is dismissed from
the University as a result of an honor trial, or the result of an accused
student leaving the University admitting guilt. The effective date of
dismissal will be the date of a student’s trial. Prior to the
official dismissal, no record of an honor accusation will be noted on
a student’s record.
Only letters signed by the Honor
Committee Chair and delivered to the Office of the University Registrar
will be considered official, though unofficial letters will be sent
directly to the University Registrar electronically to expedite notification.
Immediately upon the receipt of this communication, the notation “Enrollment
Discontinued” and effective date will be entered onto the student’s
academic record by the Office of the University Registrar. The Honor
Committee will also forward copies of dismissal letters to the Vice
President for Student Affairs.
In cases where students under
investigation or accused of Honor offenses choose not to cooperate with
the Honor Committee, the Committee will request that the Registrar place
blocks upon class registration or transcripts until such time as that
student satisfies the Honor Committee of his or her cooperation.
Degree Candidates
In coordination with the Office
of the University Registrar, and with the use of the Integrated Student
Information System (ISIS), the Honor Committee will identify those students
who have been accused of an Honor offense who may be degree candidates
in the current semester. If such students are identified, the Honor
Committee will forward a list of these accused students (full name and
identification number) to the University Registrar. This notification
will be provided to the University Registrar at least two weeks prior
to graduation day and will be updated, as needed, and provided to the
Office of the University Registrar as soon as possible up until the
date of degree conferral.
Degree candidates who are accused,
but have not appeared at trial prior to graduation day, will be accorded
many of the rights of other degree recipients. This includes participation
in all ceremonies, inclusion on all lists of degree candidates for the
specified term, and inclusion in the Finals Program. They will not,
however, receive their degree until all Honor proceedings are
completed and the student is acquitted of the honor charges. Students
who are convicted will not receive degrees. The Committee will notify
degree candidates in person, by certified mail, or by courier prior
to Finals Day. This notification must specifically state that (1) the
student has been accused of an honor violation, (2) that the degree
is being withheld with the understanding that, should the student be
found not guilty, the degree will be conferred and the diploma awarded.
Students will also be notified at this time of their right to confidentiality
and their responsibility to inform parents and others who may be attending
graduation ceremonies that they will not receive a diploma on graduation
day. Neither the Honor Committee, nor any University official, will
inform any party of the accusation against the student without the express
consent of the student him- or herself.
This policy is in accordance
with the procedures of the Honor Committee and the Office of the University
Registrar.
Juries
In 1990, the student body reaffirmed
a 1980 referendum to allow randomly selected students to serve as jurors
in honor trials. It is the right of the accused to be judged by a panel
of peers; therefore, students are called upon to serve as jurors to
help judge the guilt or innocence of an accused student. To ensure that
the trial process remains as equitable and expedient as possible, students
are obligated to respond to the jury notification letters forwarded
by the Honor Committee. Once secured as a juror, students are expected
to appear on the designated trial date. Failure to meet these obligations
will be considered a breach of the University Standards of Conduct.
These cases will be subject to an appropriate sanction as determined
by the Honor and Judiciary Committees.
In March 1997, the student body
approved a change to the manner in which jury members vote at trial.
Jurors now take two votes. They first vote on the factual matters of
act and intent; then they vote on the more subjective standard of seriousness.
This second vote only occurs if the jury finds, by a four/fifths vote,
that act and intent exist. A majority vote on seriousness is required
to find the accused student guilty.
Honor Support Officers
The Honor Committee appoints
student support officers each year who are responsible for various aspects
of the Honor System. Honor Advisors, Counsel, and Educators are charged
to advise students involved in honor cases, conduct investigations,
participate in trials, and disseminate the philosophies and guidelines
of the Honor System, respectively. When an honor violation is suspected,
an Honor Advisor should be contacted immediately at 924-7602. The Honor
Committee selects support officers each fall through a series of tests
and interviews.
The Bad Check Committee
The Bad Check Committee, an
agency of the Honor Committee, has promoted good student-merchant relations
in the area since 1923. Upon receipt of a bad check, merchants contact
the Bad Check Committee rather than the police. The primary function
of the committee is to assist University students in clearing up their
bounced checks quickly to ensure students the privilege of writing checks
in the community. Its second purpose is to protect this relationship
by requesting suspension for the few flagrant violators who damage the
merchant’s trust. Finally, the committee attempts to preserve
and expand the good relationship that students and area merchants enjoy
due to the Honor Code.
Unknowingly writing a bad check
that is paid upon notification does not fall within the scope of the
Honor System. However, willfully writing and passing bad checks is a
violation of the spirit of trust between students and merchants in our
community. The Bad Check Committee may refer any case involving the
willful passing of bad checks to the Honor Committee for investigation
as a possible honor offense. Students deemed repeat offenders by the
committee may be suspended from the University for up to one semester.
The Bad Check Committee is composed
of elected representatives from the schools of the University and selected
support officers. The Honor Committee’s Vice Chair for Services
serves as the chair, assisted by the bad check coordinator. The coordinator
is a support officer chosen by the Vice-Chair for Services and confirmed
by the Honor Committee to that position.
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In accordance with Section 23-9.2:3
of the Code of Virginia the Transportation and Parking Committee has
approved the following regulations for the operation of motor vehicles
by all students, faculty, and staff members of the University of Virginia.
As appropriate, these regulations also apply to visitors operating motor
vehicles on the University’s Grounds. The regulations remain in
effect from July 1, 2001 until amended. Students should contact the
Department of Parking and Transportation for any amendments which may
be effective without notice.
General Introduction
Operating and
parking motor vehicles in University controlled areas is permitted only
in accordance with University Motor Vehicle Regulations. These regulations
have been prepared and distributed to assist those who plan to operate
and park motor vehicles on University property. Knowledge of the regulations
is assumed, and they are enforced by the Department of Parking and Transportation
and the Department of Police. Ignorance of the regulations is not a
basis for appeal of parking citations.
Parking in University controlled
areas is by permit only except at meters and in attended lots. The responsibility
for finding a proper parking space rests with the vehicle operator.
The regulations apply to all vehicles driven or parked on University
property, regardless of who operated the vehicle. The individual in
whose name the permit is held, the registered owner and/or operator
of the vehicle is held responsible for violation of these regulations.
Employees who are being payroll deducted and fail to return their permits
or gate access pass upon separation are held liable for the remaining
balance.
The University of Virginia assumes
no responsibility for the care or protection of any vehicle or its contents
at any time.
The University of Virginia reserves
the right to set aside areas for special events such as plays, funerals,
athletic events, etc., in all University controlled parking areas.
Definitions
1. Motor Vehicles: All self-propelled
vehicles which require state licensing.
2. Motorcycles: Two and three
wheeled vehicles with a primary or auxiliary gasoline engine.
3. University Grounds: For the
purpose of these Regulations, “University Grounds” is defined
as any University property in the Charlottesville/Albemarle area.
4. Parked car: Any vehicle that
is stopped and has no driver, regardless of whether flashers are on
or motor is running.
Registration of Motor Vehicles
General
Registration Except at meters
or in attended lots, all staff, faculty, students, and other University
affiliated personnel must purchase and display parking permits on their
vehicles in order to park in University controlled areas. Visitors are
required to park at metered spaces, in attended lots, or in permit areas
with appropriately purchased temporary parking permits.
Eligibility
Standard commuter, storage, and reserved parking permits may be purchased
by the following individuals provided they have paid all parking fines/bills
due and have not lost their parking privileges through suspension or
revocation:
1. Staff and faculty members
2. Graduate students
3. Undergraduate students beyond
the first semester of their first year who have GPAs of at least 2.0
for the preceding semester, or cumulative, and who are not on academic
or social probation. (No first year undergraduate student in their first
semester is permitted to operate a motor vehicle in Charlottesville
or Albemarle County at any time during that semester. Requests for exceptions
due to physical disability are made to the Department of Student Health.
All other requests for exceptions should be made to the Dean of Students.)
4. Employees of non-University
agencies working full time in buildings located on the University Grounds.
Visitors may purchase temporary
parking permits or park at metered spaces or attended lots.
Certification
By signing a parking permit application form, the purchaser:
1. agrees to comply with the
regulations set forth herein;
2. is able to furnish evidence
of:
a. a valid motor vehicle registration,
and
b. a minimum motor vehicle liability
insurance coverage prescribed by the laws of the state in which the
vehicle is registered, or
c. payment of the requisite amount
into that state’s uninsured motorist fund;
3. certifies to being the registered
owner of the vehicle(s) or:
a. is the spouse of the permit
purchaser,
b. is the child of the permit
purchaser,
c. the owner has provided written
permission from the Dean of Students or the Director of Parking and
Transportation to the permit purchaser.
The permit year begins June
1 and ends May 31.
Parking Permits
Standard
Commuter Permits authorize parking
in parking spaces and areas which are labeled blue or red permit areas.
Students living in dormitory, Lawn, or Range housing may not purchase
or use these permits without written permission from the Dean of Students
or the Director of Parking and Transportation.
Storage Permits are
sold to students living in University housing, including the Lawn, the
Ranges, dormitories, Copeley III and IV, and Lambeth Apartments. These
permits authorize parking in accordance with the letters and/or numbers
on the permits in lots which are labeled as orange “S” permit
areas.
Reserved Permits are
generally available only to Staff and Faculty on a first-come, first-serve
basis. However, reserve permits are available to students in certain
lots. Permit privileges in some lots may be determined either by lottery
or by assignments by University departments that have spaces designated
solely for their use. Reserved permits authorize parking in accordance
with the letters and/or numbers on the permit in lots with the same
letter and/or number designation. Reserved permits are also authorized
in any blue (not red) commuter area.
Handicapped Permits
Persons with a permanent or temporary physical handicap who hold a U.Va.
parking permit may submit requests to the Department of Parking and
Transportation for special permits entitling them to reserved parking.
In addition, these permits allow parking at meters free of charge and
at designated handicapped spaces. Students must submit such a request
through the Department of Student Health.
Resident Permits are
sold to residents of the University owned family housing. These permits
grant parking privileges in accordance with the Family Housing Handbook,
published by the Division of Housing.
Second Car Permits A
person may register more than one vehicle, provided each vehicle meets
the certification requirements set forth previously in section II D.
The vehicle displaying the second car permit may not be parked on the
Grounds at the same time the vehicle displaying the primary permit is
parked on the Grounds.
Transferable Permits
Transferable (hang tag) permits are available for all areas and convey
the same privileges as stick on mirror permits. Any vehicle displaying
a transferable permit must satisfy eligibility requirements stated for
the particular permit displayed.
Temporary Permits
Temporary permits, issued for periods of up to twelve weeks, convey
the same privileges as permanent permits. Temporary permits can be issued
to a permit holder at no charge if the permit is to be applied to a
temporary alternate vehicle that is being used by the permit holder,
such as one borrowed or rented.
Note
Parking permits are the property of the University and may
be physically removed from bearer’s vehicle by University representatives
if they are not voluntarily returned when a permit is revoked.
Gate Access Passes are
issued in lieu of the types of permits described above for reserved
parking in gated areas. A deposit is charged at the time of purchase
for a gate access pass.
Carpools HSC
employees may establish a carpool with a co-worker who has been issued
a permit to park in a Health Sciences Center (HSC) reserved parking
lot. If the employee who has been assigned an HSC reserved permit should
leave the University and wishes to transfer the permit to a member of
the carpool, the following procedure is required to accomplish the transaction:
the employee who has the HSC reserved parking assignment must register
the existence of the carpool membership by requesting a Carpool Form
from the Office of the Associate Vice President at the HSC (Box 800799,
telephone 434-924-5147). This form is required in order for consideration
to be given for transfer of the reserved permit to another member of
the carpool.
Display of Permits
Stick on mirror permits must be displayed on the back of the inside
rear view mirror on cars, and on the back of the left handle bar mirror
on motorcycles. Dashboard permits must be displayed on the dashboard
on the driver’s side of the vehicle. Transferable permits must
be hung from the inside rearview mirror or displayed on dashboard of
the driver’s side. Any other special permit must be displayed
as the permit indicates. Parking privileges are not in effect until
the permits are properly affixed or displayed on the vehicle. When a
permit holder has more than one permit, the permits must be displayed
adjacent to each other.
Replacement and Exchange
1. Lost or damaged permits may
be replaced by paying a replacement fee. Scrapings of the damaged permit,
including the numbers, must be returned to the Department of Parking
and Transportation.
2. When a vehicle is sold or
traded, the permits must be removed or parking fine liabilities continue
to apply to that permitholder. Replacement permits may be obtained for
a fee provided the old stickers, including numbers, are returned to
the Department of Parking and Transportation.
Refunds
Permanent permits and gate access passes are sold for the entire permit
year. Scrapings of the old permit, including numbers, or the gate access
pass must be returned to the Department of Parking and Transportation
in order to receive a refund. No refund will be made for an amount less
than $5, or for second vehicle permits.
Riding the Bus
A student I.D. serves as a bus pass for unlimited rides on University
buses. Non-students should be prepared to show the bus driver proof
of their UVa affiliation (for example staff I.D., summer conference
bus pass) whenever riding the bus. Children under the age of 12 may
ride the bus when accompanied by an adult with proper U.Va. identification.
Permit holders who have family members requiring access to the University
bus service but who are not affiliated with the University need to contact
the Department of Parking and Transportation to receive proper identification.
The bus driver may request a passenger’s I.D. card at any time
to help protect the safety and security of the other passengers.
Regulations and Restrictions
A. General Parking at the University
is controlled by signs, painted curbs and painted pavement. Generally,
yellow paint indicates that parking is prohibited at all times. Red
paint indicates limited parking in accordance with the posted signs.
It is the responsibility of the vehicle operator to find a proper parking
space. Failure to find a legal space is not a license for violation
of these Regulations.
B.
Parking restrictions are in effect all year, including student breaks,
from Monday through Friday, 7:30 a.m.
to 5:00 p.m.
unless otherwise posted. Holidays are established separately by the
academic and medical areas and may be determined by contacting the Department
of Parking and Transportation. Signs at the lot entrances denote permit
restrictions. Additional signs within the lot may denote an individually
reserved space. In many lots, permit restrictions are lifted after 5
p.m. However,
some permit restrictions are modified after 3:30 p.m. or 5 p.m. For example, E1, E3, A9, A10, and
D3 lots allow blue permits after 3:30 p.m.; an R1 or R2 permit is required in R2 after 5 p.m.; any U.Va. permit is required
in the U lots after 5 p.m. Check the signs at every entrance/space for exact restrictions.
C. Short duration parking: Any
person anticipating a temporary parking problem, regardless of duration,
should contact the Department of Parking and Transportation in advance
to seek possible options. Unless arrangements are made in advance, illegally
parked vehicles are subject to ticketing and possible towing at the
owner’s expense. A vehicle is considered parked if it is stopped
and there is no driver, regardless of whether the flashers are on or
the motor is running.
D. Vehicles shall be parked
within twelve inches of the curb for parallel parking and within surface
markings for off-street parking.
E. Driving or parking on the
grass, mulch or walkways is prohibited.
F. Whether marked or not, parking
is prohibited in driveways, alleys, crosswalks, or within 15 feet of
a fire hydrant.
G. Special motorcycle parking
areas are designated throughout Grounds. A blue, red, or orange
permit is required in these areas during normally restricted hours.
Motorcycles using a vehicle space in other parking areas are subject
to the same permit restrictions as the other vehicles using that space/area.
H. Metered Parking: The days
and hours of metered parking is in effect as posted. The duration for
which a vehicle may be parked at a meter is posted and may not be exceeded,
regardless of the amount of money placed in the meter. All motor vehicles,
except those that are properly marked as vehicles for the handicapped,
must pay at meters. It is prohibited to allow a vehicle to remain parked
in a metered space with an expired time flag or coupon showing, even
if the meter is not functioning. If a meter malfunctions, that space
must not be used and the malfunction should be reported to the Department
of Parking and Transportation Garage and Meter Operations immediately.
A refund of money lost in a malfunctioning meter must be requested within
one working day of the loss.
I. Football Games: Parking areas
near Scott Stadium are reserved on days of home football games. Vehicles
parked in these areas after 1:00 a.m. on
the day of the game are subject to ticketing and towing at the owner’s
expense.
J. Basketball Games: When the
University hosts a home men’s basketball game, parking is restricted
in several lots surrounding University Hall as posted. Vehicles in violation
of the posted restrictions are subject to ticketing and towing at the
owner’s expense. On all home game days, Orange permit holders
must vacate the East Lot and Cage Lot by 1 a.m. Blue, Red, and Green permit holders must vacate the East, West,
and Cage lots by 5:30 P.M. the day of the game. The North Massie Lot at U Hall is unrestricted on the
days of home Men’s basketball games. Should North Massie fill
up on a weekday, Parking and Transportation personnel will provide a
parking permit and/or instructions to relocate to another parking facility.
K. Reserved Parking: Parking
without a proper permit in a reserved space or area is prohibited. Violators
are subject to ticketing and towing at owner’s expense. If a permit-holder’s
space or area is filled, the permit holder must find a legitimate space
and contact the Department of Parking and Transportation in order to
have violator’s vehicle(s) towed and to obtain authorization to
park.
L. Service Parking and Loading
Dock: Parking in a service vehicle space without a valid service vehicle
pass or without proper markings on the vehicle is prohibited. Loading
docks are used for loading and unloading only. Parking at a loading
dock is prohibited.
M. Handicapped
parking spaces are reserved for the use of those possessing valid handicapped
permits (provided by the Commonwealth of Virginia or the University
of Virginia). Any use of these spaces without a proper handicapped permit
is prohibited.
N. Resident parking is located
in areas of University family housing and is reserved at all times for
residents’ vehicles bearing the appropriate permits.
O. Blocking access to a parking
space or blocking another car in a parking space is prohibited.
P. Disabled Vehicle: Should
a vehicle become disabled in an unauthorized area, the vehicle must
be removed without delay. If it is necessary to leave the vehicle unattended
while making arrangements for its removal, the Department of Parking
and Transportation must be notified immediately (after hours, notify
the Department of Police at 924-7166). If the vehicle is not removed
promptly it may be towed away at the owner’s expense.
Q. Parking Problems: Any person
anticipating a temporary parking problem, regardless of duration, should
contact the Department of Parking and Transportation in advance to seek
possible options. Unless arrangements are made in advance, illegally
parked vehicles are subject to ticketing and possible towing at the
owner’s expense.
R. Alternate Vehicles: Permitholders
who wish to park an unregistered vehicle temporarily should telephone
the Department of Parking and Transportation each day the alternate
vehicle is used before driving or parking on the Grounds (after hours
contact the Department of Police, 924-7166).
S. Other Vehicles: Vehicles
covered in this section include but are not limited to trailbikes, minibikes,
snowmobiles, and trailers for cargo, boats, camping, traveling, etc.
Permits to park other vehicles in University controlled areas are not
sold. These vehicles shall not be parked in areas designated for motor
vehicle parking or in bicycle racks. The owner or custodian of such
vehicles shall arrange for their off-Grounds parking or storage if their
area of residence has no storage area designated.
T. Parking Garages: Parking
in the Health Sciences Center parking garages is restricted to patients,
visitors, and authorized employees who have been issued gate access
passes. Employees and students are not allowed to park in the HSC garages
even if they choose to pay those costs except during times they are
bona fide patients or visitors to a patient.
Enforcement
General
The enforcement of University Parking Regulations is primarily the responsibility
of the Department of Parking and Transportation. The Department of Police
also exercise authority to enforce University Parking Regulations. The
Department of Parking and Transportation assess fines and penalties
and may revoke parking privileges of violators. Health System employees
should refer to Medical Center Policy Number 0041-N for specific details
applicable to Health System employees.
Offenses and Penalties
Listed below are the violations of these Regulations with the fine indicated.
Fines must be paid to the Department of Parking and Transportation in
person or by mail.
1. For most violations, the
first ticket issued on a license number in the 12 months preceding the
violation date is normally a warning ticket and the fine may be waived.
The warning ticket is forfeited for all violations that carry a $100
fine. If you are unsure about warning ticket status on any particular
ticket, contact Parking and Transportation.
2. For operation of a motor
vehicle by a student not entitled to motor vehicle privileges, the penalty
is $100 and/or possible suspension from the University.
3. For altering a permit the
penalty is $100 and revocation of parking privileges.
4. For purchasing, displaying,
or selling a permit under false pretenses, (for example, a dorm student
purchasing or displaying a commuter permit) the penalty is $100 and/or
revocation of parking privileges.
5. For parking an additional
car (second cars or carpool) in a University controlled area without
having paid full fees, the penalty is $100 and/or revocation or parking
privileges.
6. For improper use in the Hospital
parking garages, for example, abusing a night time gate access pass,
abusing the fee structure or patient validation system, or paying of
hourly charges by an employee of the HSC during the course of a work
schedule, the penalty is $100, possible revocation of parking privileges,
and/or departmental disciplinary action after referral to the Office
of the Associate Vice President for Health Services.
7. For improper parking, the
penalties are as follows:
Parking in a Blue or Orange
area $25
Parking in a reserved space or
area $30
Double parking $30
Parking within 15 ft of a fire
hydrant $30
Parking in a fire lane $100
Parking in a prohibited zone
$30
Parking with motor running $30
Parking on the grass, mulch,
dirt, etc. $30
Parking with wrong side of vehicleto
curb $30
Improper angle $30
Blocking another vehicle $30
Parking over 12 inches from curb
$30
Parking in a service space/area
orloading dock $30
Parking in a loading zone $30
Parking on sidewalk, crosswalk,
or driveway $30
Parking in a bus loading zone
$30
Parking overtime $25
Improper display of registration
decal $5
Meter violation $25
Parking in a handicap space $100
Parking in a handicap discharge
area $100
Displaying a revoked permit $100
Obstructing a dumpster $30
Parking across a stall line $25
Parking a vehicle in a motorcycle
area $30
8. After
14 calendar days from the issue date of the ticket any unpaid and unappealed
ticket is considered delinquent. A $20 late penalty is added to delinquent
tickets. The ticket is considered the first notice. If the payment due
date falls on a weekend or a holiday, payment must be received on the
previous business day to avoid a delinquent account.
9. A vehicle for which the outstanding
obligation for citations totals $250 or more is subject to being towed
from University Grounds at the owner's expense.
10. Parking permits for University
controlled areas are revoked for extended non-payment of fines or for
concurrent non-payment of outstanding obligation for citations totals
$250 or more. Flagrant violations by staff or faculty may result in
other administrative action. Flagrant violations by students may result
in suspension from the University. All student fines are treated as
official financial obligations.
Removal and Immobilization
of Vehicles
1. The Department of Parking
and Transportation or the Department of Police may immobilize or have
removed and put into storage any vehicle in University controlled areas
which is parked in violation of these Regulations.
2. Costs of such removal and
storage are charged against the individual in whose name the car is
registered. Towed vehicles may be retrieved by the owners at the appropriate
towing company office. (Note: Vehicles are not released by the tow companies
until tow and storage charges are paid.)
3. Any student, staff or faculty
member whose driving or parking privileges are compromised as a result
of a vehicle parked in violation of these Regulations may request that
the Department of Parking and Transportation take action against the
violating vehicle. After hours the Department of Police respond to such
requests. Ticketing and towing may result.
Review and Appeals
1. Any person who has been issued
a ticket may appeal to the Department of Parking and Transportation
provided that no more than 14 calendar days have elapsed since the issuance
of the ticket. Appeals must be in writing and received by the Department
of Parking and Transportation within the above time, otherwise appeal
rights are lost. The appeal must be signed and state the merits of the
appeal. Appeal forms are available from the Department of Parking and
Transportation. The hearing officer reviews the appeal to determine
whether or not a violation has occurred and delivers or mails the decision
to the individual’s address provided on the appeal form. The hearing
officer’s decision is one of the following:
a. Citation dismissed; no fine
is due.
b. Citation is upheld. This is
a warning ticket, no fine is due.
c. Citation is upheld. Fine is
excused due to mitigating circumstances.(1)
d. Citation is upheld, a fine
is due.
2. Any
person who has received an “upheld” decision from the hearing
officer may appeal to the Traffic Appeals Committee. The Traffic
Appeals Committee is a three person committee appointed by the President
of the University. The Traffic Appeals Committee decides whether a violation
of University regulations is shown without presumption of guilt if there
is any new evidence that warrants a change in the hearing officer’s
decision. Decisions are reached by majority vote and the final decision
is reported to the individual. The Traffic Appeals Committee may decide
to affirm, reverse, or otherwise modify the decision of the hearing
officer. Any appeal to the Traffic Appeals committee must be in writing
and received by the Traffic Appeals Committee with 14 calendar days
from the date of the hearing officer’s decision. For good cause
shown, the above time period may be extended by the Traffic Appeals
Committee. The appeal must be signed and must state the merits of the
appeal. Any person who has received an “upheld” decision
from the Traffic Appeals Committee may appeal a second time to the committee
requesting a personal appearance before the committee. An individual
who has made such a request shall have the right to present witnesses
with relevant information provided the request is timely, made on the
appeal form, and accompanied by a statement of relevance to the matters
on appeal. The Traffic Appeals Committee shall govern proceedings and
may question any witness. The Traffic Appeals Committee’s decision
is final and is one of the following:
a. Citation dismissed; no fine
is due.
b. Citation is upheld. This is
a warning ticket, no fine is due.
c. Citation is upheld. Fine is
excused due to mitigating circumstances.(1)
d. Citation is upheld, a fine
is due.
(1) Mitigation
is an unforeseen emergency not within the control of the individual,
such as a proven exigent illness, that could not otherwise be managed
to avoid a violation. The burden is on the individual to show mitigation.
It does not include the defense that “I did not know” or
“mean” to violate parking regulations, or that “I
or others may have parked in the area before without any penalty,”
or “I did not see any signs prohibiting parking.”
Modification of Privileges
The privilege of parking in
University controlled areas is granted when a permit is affixed to the
vehicle. The privileges granted may be modified or the permit revoked
at any time by the University for good cause.
Notice of Modification of
privileges or revocation of permit is given to the permit holder at
least five days prior to modification or revocation. The permit holder
may, at that time, request a prorated refund for the unexpired portion
of a revoked permit or they may request a cancellation (and prorated
refund) of the modified privileges granted.
Good Cause for Revocation of
permit or modification of privileges includes, but is in no way limited
to, the following circumstances:
1. Removal of parking from an
area for safety reasons.
2. Removal of parking from an
area due to construction or renovation including provision of adequate
storage space for contractors and a safety zone surrounding construction.
3. Removal of parking from an
area in order to improve traffic flow for motor vehicles, bicycles and
pedestrians.
The holder of a permit that
is revoked or whose privileges have been modified as set forth above
is given priority in assignment of another space.
Amendments to
these regulations may be initiated by students through the Student Council
and by staff and faculty through the Department of Parking and Transportation
for consideration by the Traffic and Parking Committee. Amendments are
effective without notice.
Owner(s) of vehicles operated
by students in University housing, Albemarle County, Charlottesville
City or other surrounding localities may be subject to the personal
property tax for the locality in which the student resides while attending
school. For a vehicle titled in a student’s name only, the decal
fee and the personal property tax go back to the student’s domicile.
Proof of taxes paid is required.
Payment of local property tax
does not convert non-Virginia tuition status to in-state status.
For additional information,
please contact the Albemarle County Department of Finance (434) 296-5851
or the Charlottesville Commissioner of the Revenue (434) 970-3160.
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Services
Student Health provides outpatient
care in general medicine, gynecology, and counseling and psychological
services to enrolled students. Confidentiality is strictly observed
consistent with applicable law. When necessary, students are referred
for specialty services and hospitalization. Through its Office of Health
Promotion, the professional staff and Peer Health Educators of Student
Health provide education and support programs within the center and
on Grounds.
Eligibility and Costs All students who pay the UVa. comprehensive fee along with tuition
are eligible for services at Student Health. Students in the School
of Continuing and Professional Education or students who pay a reduced
fee to maintain “non-resident” status are NOT eligible.
The comprehensive fee covers the costs of professional services described
below. There are fees charged for lab tests, medications, and some medical
supplies and equipment. Call 243-2794
Hours of Operation
Student Health is open from 8:00 A.M. to 5:00 P.M., Monday through Friday,
and from 8:30 A.M. to 12:00 noon on Saturday. Hours vary during breaks
and summer session. Clinicians are seen by appointment. When Student
Health is closed, telephone consultation is available for urgent advice
and health questions (call 972-7004). The University of Virginia Hospital
Emergency Room will provide emergency treatment.
General Medicine
The clinical care staff in General Medicine provides primary care services
to students for a wide range of medical problems. In addition to diagnosis
and treatment of illness, health education and disease prevention are
emphasized. Students are seen by appointment (call 982-3915), and acute
care is available without an appointment for students with urgent medical
problems. Students are urged to make appointments to avoid long waits.
Gynecology
The clinical staff provides comprehensive preventive and problem-oriented
primary care gynecology services to students. Referrals are made within
Student Health for non-gynecologic problems detected during the visit
or to providers outside of Student Health if the need for consultation
or specialized care is indicated. Appointments can be made by calling
924-2773. Education and outreach activities are conducted by the Gynecology
and Health Promotion staff and through the Peer Health Education Program.
Harrison Bowne “Tersh”
Smith, Jr. Memorial Center for Counseling and Psychological Services
(CAPS) The center provides a broad and comprehensive range
of psychological services: psychological and psychiatric assessment,
referral, individual and group psychotherapy, psychiatric medication
consultation, 24-hour on-call crisis consultation, emergency walk-in
and crisis intervention, and consultation to administrators, faculty,
students, families, and allied professionals. A substance abuse clinician
provides consultation and referral to students concerned about their
use of alcohol and other drugs. CAPS provides suicide prevention programming
and outreach to numerous faculty and student organizations. For an appointment,
call the center from 8:00 A.M. to 5:00 P.M. at 924-5556. For an after-hours
emergency, call 972-7004.
As with all other clinical services
at Student Health, CAPS abides by laws regulating confidentiality.
Learning Needs and Evaluation
Center (LNEC) For students with diagnosed disabilities, the LNEC mediates
academic accommodation with faculty and deans; provides reading services,
word processing and written language assistance, interpreters, and class
notes during periods of absence related to the disability; and serves
as liaison with standardized test bureaus, Recording for the Blind,
and agencies for specific disabilities or rehabilitation. Students with
disabilities should be prepared to submit appropriate documentation
in support of a request for accommodations. The LNEC also offers limited
screening services to identify and address academic problems of matriculated
students. Brief individual and/or group study skills assistance is available
each term. Please call 243-5180.
Health Promotion
The Office of Health Promotion staff works in partnership with students,
helping them learn the skills and knowledge required to achieve optimal
health. Through direct services, collaboration, and public relations
connections, the Office of Health Promotion works toward building and
supporting a healthier university community. Services include: health
consulting, nutrition consultations, research and social marketing,
academic and other courses, patient education, outreach, data collection
and special events. All services are provided by health education and
nutrition faculty as well as Peer Health Educators and interns (specially
trained students). For information or appointments, call 924-1509.
Exclusions
Student Health provides professional services only. Lab tests, prescriptions,
medical supplies, and all services outside of Student Health are not
paid for by the University. A student’s health insurance is always
billed first for services provided outside of Student Health. The student
is responsible for charges not covered by insurance.
Students in Continuing Education
pay no health fees and are not eligible for Student Health services.
Requirements
1. Pre-entrance Health Record:
All students admitted to the University must submit a health history
form and record of immunizations before they register for their first
semester. The University sends the form to students after they have
accepted an offer of admission. The form is also online at www.virginia.edu/studenthealth.
2. Health Insurance: The University
requires all students to have health insurance to pay the cost of hospitalization,
outpatient specialty care, and outpatient diagnostic tests and procedures.
Students may enroll either in the health insurance plan sponsored by
the University of Virginia or in a plan that is comparable. The
University-sponsored insurance carrier will send information concerning
its plan during the summer to all students entering or returning to
the University in the fall. Students entering the University at other
times should contact Student Health directly for enrollment information
at (434)243-2702.
3. Failure to comply with immunization
or insurance requirements results in blocked registration until verification
is provided call (434) 924-1525.
4. Medical Withdrawal/Readmission:
Student Health must review requests for readmission by students who
originally withdrew for health reasons. If a family or personal physician
was involved in the withdrawal and recommendation to resume studies,
a letter in this regard should be sent to Student Health, Division of
General Medicine, Gynecology, or CAPS as appropriate.
Anyone with questions relating
to the health of students should write to the Director, Department of
Student Health, 400 Brandon Ave., Box 800760, Charlottesville, VA 22908.
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