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 Tuition, Fees, Housing & Dining |
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| University tuition and fees, listed below, consist of tuition and required fees, as well as a student activities fee. Students enrolled for three or fewer regular credits, or research credits only, are assessed partial required fees and student activities fees. Students paying only the partial required fees do not receive student access to athletic events. The student activities fee subsidizes activities approved by the Student Council, such as publications, club sports, and service organizations. In addition, students enrolled in the Graduate Schools of Arts and Sciences, Architecture, Business, Education, Engineering, Law, and Nursing are required to pay special school fees. Tuition is based on the student’s residency classification (i.e., either Virginia or out-of-state). University tuition and fees are subject to change. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| University students enrolled in fixed charge graduate schools are assessed tuition and fees based on their residency
status and school of enrollment.
2003-2004 Tuition, Required Fees, and Activities Fees
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| University students enrolled in variable charge graduate schools are assessed tuition and fees based on their
residency status, school of enrollment, and enrollment credits. For tuition and fee assessment purposes, enrollment
credits are classified as either regular credit, non-topical research, or audit.
Students enrolled for regular credits, or regular credits plus non-topical research and/or audit credits, are assessed tuition and fees based only on the number of regular credits. Students enrolled for non-topical credits, or non-topical research credits plus audit hours, are assessed tuition and fees under the classification of “research.” For information on course classification and academic requirements, contact the appropriate school. Tuition, Required Fees, and Activities Fee Virginia Students
Out-of-State-Students
School Fee
Waiver of Tuition and/or Fees The following qualified individuals may request a waiver of a portion or all of the tuition and fees associated with attendance at the University of Virginia. This waiver must be requested each semester from the Student Accounts section of Student Financial Services. Individuals who waive their fees relinquish entitlement to use the facility or activity that the fees support, and their student identification cards are deactivated accordingly. Employee Waiver Program University of Virginia full-time salaried faculty (9- or 12-month), ROTC faculty, full-time staff, and health care professionals who have been employed for one year or more may request the waiver of tuition and fees for enrollment in one course per semester. The waiver must be requested prior to the end of the registration period for that semester. This waiver policy (760.800) is not applicable to non-credit or audited courses, non-topical research credits, books, or study material costs. The course for which the waiver is obtained must be completed with a passing grade or better. Otherwise, the University must be reimbursed for the waived charges within 30 days of the issuance of grades. Students must pay all charges incurred if they withdraw from a course. Fee Waiver Full-time faculty and staff of the University of Virginia and the UVa Health System may also waive all required fees associated with attendance at the University in accordance with the University’s Tuition Waiver Policy. Faculty Spouse The spouse of a full-time University faculty member may elect to waive the athletics and/or student health components of the required fees. |
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| J.D.-M.B.A. Program During enrollment in this program, the student is treated as a regularly matriculated
student at the school in which he or she is in residence. The student thus pays the School of Law tuition and fees while
in residence at the School of Law, and the Darden Graduate School of Business Administration tuition and fees while in
residence at Darden.
J.D.-M.A. Program During enrollment in this program, the student is treated as regularly matriculated at the school in which the student is in residence. The student thus pays the School of Law tuition and fees while in residence at the School of Law, and the Graduate School of Arts and Sciences tuition and fees while in residence at that school. |
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| Fall and Spring Semester Registration Registration is completed by using ISIS each semester. Instructions for
registering are available in the Course Offering Directory and online at www.virginia.edu/registrar. Upon completion of
the registration process, an individual is classified as a registered student. Not attending classes does not alter the
registration status or the assessment of tuition and fees. Once registered for a semester, a student may terminate
registration only through official withdrawal from the University.
Payment and Late Payment The final date for payment of student account bills for University charges is printed on the bill mailed to the student. The payment due date for the fall semester is August 13, 2003; for the spring semester, it is usually in the first week of January. Failure to receive a bill does not waive the requirement for payment when due. Any student who fails to pay the amount due by the specified payment due date is charged as follows:
Students are billed for late fees after registration. Payment of tuition and fees by a check that is returned from the bank as non-negotiable will incur a late fee if the repayment is not received by the published deadlines. A $20 service charge will also be assessed. Checks returned for non-sufficient or uncollected funds are immediately redeposited by our bank. Postdated checks should not be submitted; each check is immediately processed for payment regardless of its date. The University does not accept credit card payments for tuition, fees, or housing and dining charges. Dropping Courses—Deadline for Financial Credit For students enrolled in variable charge graduate schools to receive full financial credit for dropped courses, the course must be dropped by the end of the sixth week of the school term and the student must remain enrolled in at least one course at the University. The definition of the sixth school week corresponds to the definition set forth in the withdrawal refund schedule. This drop date is used only for determining financial credit and does not bear any correlation to the dates set forth by the schools for dropping courses without academic penalty. |
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| In conjunction with a private vendor, the University has developed an installment plan. For an annual fee of $60, tuition, fees, housing, and dining charges may be paid in monthly installments. The final date to enroll in the payment plan is July 31, 2003. For complete details, contact Tuition Management Systems at 800-722-4867 or www.afford.com. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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Tuition and Fees Students who withdraw from the University are charged a percentage of the tuition and fees
based on the school week within which the withdrawal occurs. A school week is defined as the period beginning on Monday
and ending on the succeeding Sunday; the first school week of a semester is defined as that week within which the
University registration concludes. The effective date of withdrawal is determined by the dean of the school in which the
student is enrolled and is recorded on the official withdrawal form that the student must complete as part of the
withdrawal process. The schedule for allocation of tuition and fees between amounts charged and amounts credited is listed
below. This schedule is subject to change.
Any refunds owed to the student as a result of withdrawal will first be offset against any other amounts owed to the University. Students who receive financial aid and withdraw prior to the completion of 61% of the enrollment period must repay Title IV funds (i.e., PLUS, Perkins, Subsidized, and Unsubsidized Loans; Pell, SEOG, HETAP, and CSAP Grants) to their sources. To determine what percentage of aid the student has earned, and what percentage must be returned, the financial aid office will divide the number of days the student attended by the number of days in the enrollment period. Additional details are available at the Student Financial Services. Residence Hall Rent No refund of residence hall rent will be made in the event of withdrawal after the fifth class day of the semester. Upon vacating student housing facilities, the room key must be returned to the student accommodation office. The date the room key is returned to the student accommodation office is the effective termination date of the student housing contract. |
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| Damage to University Property The student or students responsible are charged at the cost of repair or
replacement.
I.D. Replacement Fee A fee of $15 is charged to replace a lost, stolen, or damaged student I.D. card. Payment must be made at the time of replacement. Return Check Service Fee The University assesses a $20 service fee for all checks returned by the bank as non-negotiable. Checks are redeposited by the bank before they are returned to the University. Diploma Fees Lost or damaged diplomas may be replaced upon payment of a $25 replacement fee plus a mailing fee. Duplicate diplomas are available upon payment of a $50 duplicate fee plus a mailing fee. Transcript Fee A fee of $4 is charged for each transcript of a student’s record. Payment must accompany the request. Late Registration Fee Students who register within two weeks after the prescribed final registration period are assessed a $25 late fee. Students who register more than two weeks after the prescribed registration period are assessed a $50 fee. Late Payment Fee Any student who fails to make payment by the payment due date specified on the bill is assessed a $50 fee. Non-Resident Fee Students are charged a fee of $102.00 for each semester they are on an approved leave of absence or each semester they are not enrolled for courses in a resident school but wish to maintain their matriculated status in the school. Students who are not engaged in any course work during the semester in which they expect to graduate must pay the non-resident fee. |
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| Enrolled students may be suspended from the University for past due obligations. Suspension includes dropping of courses and prevention from course enrollment for future terms. Current students have their debts offset against any credit balances and other proceeds, such as loan checks. Current and former students have a financial hold placed on their academic transcript. Past due obligations are reported to the state for offset against state income tax refunds, state vendor payments, and lottery winnings, and may be reported to credit bureaus, referred to third party collection agencies or the State Attorney General, or litigated. Debtors may be assessed collection costs up to fifty percent of their debt. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| Payment by Final Registration Students are expected to satisfy all outstanding obligations to the University
before they are permitted to complete final registration. If outstanding obligations are not satisfied, courses are
dropped after the final registration period.
Direct Loans The University subscribes to the federal government’s Direct Loan Program. Further information on direct loans is available in chapter 3. University Awarded Loans Proceeds from University awarded loans (e.g., Perkins, health professions, nursing, or institutional loans) are not distributed by check, but are applied directly to the student’s tuition account. Undergraduates must be registered for at least twelve credits, and graduates for the number of credits specified on the loan application, to be eligible to receive credit from these loan proceeds. Credit Balances Credit balances resulting from a scholarship, fellowship, or University awarded loan are refunded by U.S. mail to arrive on or about October 1 in the fall and February 1 in the spring, unless direct deposit is in effect. Credit balances resulting from the installment payment plan are refunded in mid-November for the fall semester and mid-April for the spring semester. Credit balances resulting from overpayment may first be offset against any other past due amounts owed to the University. Credit balances of less than $5 are not refunded unless requested. The University offers direct deposit of credit balance refunds to students’ bank accounts. Sign-up forms can be obtained from the payroll office or from the online UVa Forms Directory at uvaforms.virginia.edu/cgi-local/formsDir.cgi. Direct deposit of credit balances is optional. If not chosen, checks are still issued; however, creation of checks is a slower process than direct deposit. Bills Are Mailed as Follows: Home and Local Addresses Student Financial Services uses the home and local addresses that are on file with the Office of the University Registrar. It is the student’s responsibility to maintain current addresses with the university registrar. Failure to update addresses on a timely basis may result in misdirected refund checks and bills. Special Billing Addresses Students may establish a billing address through Student Financial Services. Once established, this address overrides the university registrar’s addresses for billing purposes. This address may be deleted each each year prior to the mailing of Fall Bills in August. Taxability of Scholarships and Fellowships The Internal Revenue Service (IRS) tax code permits the exclusion of scholarships or fellowships from income up to the amount used for the payment of course-related expenses (i.e., tuition, fees, books, supplies, and equipment). The IRS does not consider the cost of room and board to be course-related. Stipends or living allowances paid as part of a scholarship or fellowship are considered taxable income. The University is required to withhold taxes on such payments only to nonresident alien recipients not claiming treaty benefits. However, all recipients are required to report their scholarships and fellowships to the IRS by filing a yearly tax return and to pay the requisite taxes. These provisions apply to all scholarship and fellowship recipients of domestic source grants, regardless of whether the recipient is an undergraduate, graduate student, citizen, or nonresident alien. Students should retain receipts for tax deductible items. The University cannot provide tax counsel. |
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| Students currently enrolled for regular or non-topical research courses are not charged for audited courses. However, individuals not currently enrolled who wish to audit courses at the University must do so through the School of Continuing and Professional Studies and are subject to their rate schedule. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| Students should prepare and keep within a budget in order to develop the ability to utilize their resources
effectively while living within their means. Instruction in the handling of checks and checking accounts is recommended
prior to enrollment.
While the amount of money spent in meeting personal expenses at the University depends largely upon the resources and tastes of the student, the estimates given in Chapter 3 are a helpful guide in the preparation of a budget. These estimates do not include expenses for clothing, travel, memberships in organizations, or recreation and entertainment. A reasonable allowance should be made for these items. The University requires that all students carry year-round hospitalization insurance. This cost should also be included in a student’s estimate of expenses. |
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| School of Engineering and Applied Science First-year students in this school have an additional expense of
approximately $30 for drawing instruments. An inexpensive hand-held electronic calculator with scientific functions
(priced about $30 to $100) is also useful.
School of Architecture Students in this school have an additional expense of approximately $120 for supplies. School of Nursing See Chapter 13 for a detailed explanation of personal expenses. |
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| The Office of the University Registrar is the University liaison with the Veterans Administration in matters
concerning educational benefits available to veterans under the provisions of Chapters 30, 31, 32, 34, 35 and 1606.
(War Orphans’ benefits are handled through the scholarships/fellowships office in Student Financial Services, P.O. Box
400204, Charlottesville, VA, 22904-4204: 434-243-8860).
Benefit information and application forms can be found on the VA Website: www.gibill.va.gov/. Inquiries regarding how to start up VA benefits during enrollment at the University and certification procedures should be directed to: Office of the University Registrar, P.O. Box 400203, Charlottesville, VA, 22904-4203: (434) 924-4138 or e-mail: certify@virginia.edu. |
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| In compliance with the Senior Citizens Higher Education Act, the University waives tuition and required fees for
courses on a space-available basis. To be eligible, a person must be at least 60 years old, have been legally domiciled in
Virginia at least one year before the semester begins, and must gain admission to the University.
To qualify as a full-time or part-time student for credit, the senior citizen’s taxable income (for federal income tax purposes) the year prior to enrollment must not have exceeded $10,000. There is no income requirement if the senior citizen wants to audit a course offered for credit or to enroll in a non-credit course. No more than three courses per semester may be taken on this basis, but there is no limit to the number of semesters a senior citizen may be enrolled. Instructors have the option of determining whether students may or may not take their courses on an audit basis. Those who have completed 75 percent of their degree requirements may enroll for courses at the same time as tuition-paying students, rather than waiting until regular registration is completed. |
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| Eligibility for in-state educational privileges, including in-state tuition rates, is governed by Section 23-7.4 et.
seq. of the Code of Virginia.
Applicants for admission apply for in-state status by completing the Application for Virginia In-State Educational Privileges, and returning it with the admission application. Currently enrolled students apply for changes in residency status through the Committee on Virginia Status, P.O. Box 400160, Charlottesville, VA 22904-4203. Applications must be received prior to the first day of class of the semester for which in-state privileges are sought. Students classified as non-residents in current degree programs should contact the Committee on Virginia Status if they are considering applying for admission to other degree programs. |
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| The housing of students has been a prime consideration of the University since its founding. The University has two
main goals in providing students with housing accommodations on Grounds. The first is to furnish students with a variety
of housing arrangements at a reasonable cost. The second is to provide an environment in which each student may achieve
the maximum realization of his or her potential intellectually, socially, and physically. Attributes such as
self-discipline, concern for the rights of others, mental and social maturity, and respect for public and private
property are expected to be fostered in group residence situations.
As a part of the University's orientation and advisory system, all students entering any of the undergraduate schools directly from secondary school are required to live in one of the residence houses during their first year. After the first year in residence a student who wishes to live in University housing must enter the reapplication process. Upperclass housing is available in residence halls and apartments and these spaces are awarded through the room selection process. On-Grounds housing is readily available. Room Reservations After the entering undergraduate student has been admitted to the University and has returned the housing application to the accommodations office, space is reserved. The application serves as the student’s housing agreement with the University. The student will be notified of the room assignment before the beginning of the session. Room rent is charged by the semester and is due and payable upon receipt of a bill from Student Financial Services. All rental charges are subject to change. All correspondence regarding University-owned accommodations for single students should be addressed to Accommodations, P.O. Box 400735, Charlottesville, VA 22904-4735: (434) 924-6873; Fax: (434) 924-3758; housing@virginia.edu. |
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| Dillard and Gooch Houses (Stadium Road) The nine structures comprising this complex accommodate approximately
650 undergraduate and graduate residents in suite arrangements. Student bedrooms are almost exclusively single rooms.
Each suite consists of a central living room, microfridge, shared bath area and, in most cases, six single bedrooms. A
laundry and postal box room, and two large lounges with kitchens are provided in the complex. Bedrooms are wired for
voice, data, and cable television.
Copeley III & IV Located on the North Grounds, these complexes contain 74 two-bedroom apartments. The apartments accommodate four students, with double occupancy in each bedroom. Each apartment is furnished with a sofa, chairs, a dining table and chairs, refrigerator, stove, single beds, wardrobes (each with a built-in chest), desks, and chairs. Laundry rooms and postal boxes are also available. Bedrooms are wired for voice and data connection, and common rooms are wired for cable television. Range/Crackerbox Consists of rooms located on the flanks of the Lawn. Each room is a single bedroom equipped with single bed, wardrobe, desk, chair and wired for voice and data connection with cable television access. Hereford College consists of five houses containing a combination of single and double air-conditioned rooms equipped with a microwave/ refrigerator/ freezer unit in each room, and have central baths on each floor. Two lounges are located on each floor (one equipped with a microwave). Kitchens are available in Johnson, Norris and Whyburn Houses. |
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| University Gardens This eight-building apartment complex north of Central Grounds on Emmet Street (U.S.
Route 29) contains forty-one one-bedroom apartments and twenty-eight two-bedroom apartments. Furnished and unfurnished
apartments are available.
Copeley Hill Apartments These accommodations of masonry construction, located northwest of Central Grounds, consist of 112 one-bedroom apartments, 112 two-bedroom apartments, and thirty three-bedroom apartments. Furnished and unfurnished apartments are available. The Family Housing Association The association is governed by a council elected by residents from the various neighborhoods of the family housing communities. The FHA coordinates programmatic functions for the residents and serves as residents’ liaison with the Housing Division and other agencies. Requests for information regarding student family housing should be addressed to Family Housing, P.O. Box 400735, Charlottesville, VA 22904-4735; (434) 924-7030; Fax: (434) 924-3758; housing@virginia.edu. |
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| Students wishing to obtain housing off Grounds should consult the local apartment locator services: www.brac.com or www.offgrounds.com. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| All students entering any of the undergraduate schools directly from secondary school are required to live in one of
the residence houses during their first two regular semesters at the University. Upon request, the Director of
Accommodations may authorize exceptions to this residence requirement in cases involving students who will live at home
with their families. Married or single parent students who will establish their homes at the University should also
request exemption.
Upperclass and graduate students may live in University accommodations on Grounds, in fraternity or sorority houses, or in privately owned accommodations. All rooms in University facilities are rented subject to the University Housing Terms and Conditions of Residence. This includes billing students for facility damages. When specific responsibility for damage cannot be determined, all costs are divided equally among the residents of that unit. Students are strongly encouraged to obtain personal property insurance as the University is not responsible for damage to residents’ property. The following University housing rental charges are for the 2003-2003 session and are subject to change. For current rate information, contact (434) 924-6873. Rental Rates Nine Month Session
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| Dining Services provides students numerous opportunities for meals and snacks from dining rooms, food courts, snack
bars, convenience stores, and carts around Grounds. The dining rooms serve three meals on weekdays, as well as brunch and
dinner on weekends, while the a la carte locations are open from early morning until late at night to offer a wide variety
of dining options. Dining Services facilities are accessible to students with disabilities.
The University student identification card is the student’s entry into the dining rooms. It allows students to use the meals and Plus Dollars in their meal plans, and tells them the current balances. If the card is lost or stolen, the card office must be notified immediately at 924-4508 to deactivate the card. A separate card is issued to students in the School of Continuing and Professional Studies. Information about Dining Services is mailed to students in early summer, after having received notification of admission to the University. If additional information is needed, please contact Dining Services, P.O. Box 400312, Charlottesville, VA 22904-4312, Attn: Board Plan Coordinator; (434) 982-5140; Fax: (434) 982-4995; dining@virginia.edu. |
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| Please note that the following descriptions of the meal programs do not include all relevant terms and
conditions of the contract. Please refer to the dining services brochure and the Annual Meal Plan Contract for complete
details regarding meal programs, as well as nutrition counseling, non-meat menus, Meals to Go, and other options.
Believing that a well-balanced diet is essential for good health, the University requires that all first-year undergraduate students participate in either the Unlimited, the Plus 15, or the Plus 13 meal program during the first semester. Second-semester first-year students may also participate in the Plus 10 plan with $395 Plus Dollars. The Unlimited Plan provides complete access to the dining rooms for meals or snacks during regular hours of operation. There are no limits to the number of meals that may be eaten during the day or week. This program permits the student to fit his or her meals into the most demanding schedule. The Plus 15, Plus 13, Plus 10, and Upper-class 10 meal programs allow the student any 15, 13, or 10 of the available meals during the week. The Semester Plans are available to upperclass students, provide either 100, 80, or 50 meals per semester, and are especially convenient for students who live off Grounds or who eat some meals in their residence. |
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Students enrolled in either the Hereford, Brown, or International residential colleges, or the French or Spanish
language houses must choose a residential meal program from the list that follows. These programs include banquets and
special events which are part of the residential college experience. First-year students must select either the Unlimited,
Plus 15 or Plus 13 meal program.
Required Meals Brown College requires that all residents eat Sunday brunch and dinner, and dinners Monday through Thursday in the designated residential dining facility. Friday lunch may also be used as a Brown College residential meal at Newcomb Hall. *Residential 50 is available only to Hereford students Hereford College requires that all residents eat at Runk Dining for Sunday brunch or dinner and two additional dinners between Monday and Thursday evening. Language Houses The French and Spanish language houses require that all residents participate in a Language House Meal Program. Students are required to eat dinner Monday through Thursday at their respective language house. |
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| Students enrolled in a University meal program may increase the flexibility of their meal plan by purchasing additional Plus Dollars. All charges will be billed by the bursar’s office, and funds are available at the time of sign-up. Plus Dollars may be used for food purchases only, and are available exclusively to students on a meal plan. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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| Meal programs are purchased for the academic year and are priced to take into consideration that some meals will be
missed. For this reason, refunds will not be made for missed meals. Students may exercise a “semester option” by January
20 2003, which permits a change or cancellation of the meal program for the second semester. Semester options to cancel
may not be exercised by Residential College students, or first year students.
Students may revise their meal plan choice twice during the year. All changes must be made by letter or by filling out an Intent to Change Form at the Dining Services Administrative Office. Changes for fall semester must be requested by September 2, 2002. Spring change requests must be made by January 20, 2003. Spring semester changes are accepted between December 1, 2002 through the January 20 deadline. They are not reflected on the bursar’s bill until after final registration in January. There is no fee for changing meal plans; however a $50 administrative fee is applied to all cancellations except for December graduation and Study Abroad students. Meal plan contracts are annual contracts. |
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