Academic Information

Students must enroll in either a major program offered by one of the departments or an interdepartmental program before the end of their fourth semester; in addition, they must present to the dean of the college, as part of a plan of study, a program requiring no fewer than 18 nor more than 30 credits in the major subject, approved by an official advisor. The major program may require up to 12 credits in related courses.

Students may major in two subjects, in which case the application for a degree must be approved by both departments or interdepartmental programs. Students who double major must submit at least 18 credits in each major; these credits may not be duplicated in the other major. There is no triple major. Students receive one diploma, but the double major status is refleted on their transcript.

The credit/no credit option may not be elected for the courses offered in the major program. Beyond the courses required for the major, however, a student may register for other courses in their major field on a credit/no credit basis.

Courses taken during a student’s first and second years may count toward the major program with the permission of the department or interdepartmental program concerned. Courses applied toward the major may not be transferred from another institution to the University except with special permission of the department. Courses (other than foreign language through 202) may count simultaneously toward fulfillment of a second major. Students beyond the second year must remain in good standing as a major or have their enrollment in the College cancelled.

The following major programs are offered:

Concentrations  Some departments and interdisciplinary programs offer concentrations along with the major. Students in these departments or programs may concentrate in designated areas of study that also meet the requirements of the major. Concentrations typically involve special topics, applications, or disciplines, and may include courses taken in other departments or schools of the University. A student’s concentration appears, along with the major, on his or her transcript.

Interdepartmental Programs  A number of degree programs are administered by committees rather than by departments. These include African-American and African studies, American studies, comparative literature, Russian and East European studies, all the area studies programs—Asian, Jewish, Latin-American, and Middle Eastern studies; and all the organized interdisciplinary studies programs—archaeology, cognitive science, the Echols Scholars Program, linguistics, media studies, medieval studies, political and social thought, political philosophy, policy and law, and studies in women and gender.

Interdisciplinary Major  Students wishing to focus on an area for which there is no departmental or interdepartmental major program may apply to the chair for acceptance in the Interdisciplinary Major Program. Such a plan of study must include at least 30 credits of courses, in addition to a 6-credit thesis. The program must also be approved by three faculty sponsors, who will serve as the student’s major committee. Details are available in Garrett Hall.

Distinguished Major  Students who show exceptional promise in their major field of study may be eligible for admission to the Distinguished Majors Program (DMP) within their department. This program consists of at least twelve credits of advanced work and a thesis, special project, experiment, or exhibit based on at least six credits of supervised research, advanced laboratory work, or advanced study, as determined by the department. Successful completion of the program with a University cumulative grade point average of at least 3.4 will qualify a student for graduation with distinction, high distinction, or highest distinction.

Teacher Education  Students in the College may also apply to the five-year Education Program sponsored jointly with the Curry School of Education, which leads to the simultaneous receipt of both a B.A. degree from the College and a Master of Teaching degree from the Curry School of Education. Students will also be certified to teach on the elementary or secondary levels. Students wishing to pursue careers as teachers will major in an academic discipline in the College and simultaneously begin professional courses leading to teacher certification.

Students may select a major in any area of the College and combine it with a teaching specialization in one of the following areas:

Students wishing to pursue programs leading to teacher certification should contact the Office of Admissions in the Curry School of Education, 104 Ruffner Hall, (434) 924-0740. Additional information is also listed in chapter 9 of this Record. Students in the B.A.-M.T. Program are responsible, each semester, for confirming their compliance with both College and Curry School certification requirements. In particular, students in the B.A.-M.T. Program must carefully plan their courses from the start so as to earn no fewer than 102 College or College-equivalent credits.

Joint College and Engineering Program in Computer Science Beginning in the fall, 2003, and operating on a trial basis for three years, a limited number of College students will be accepted into a new 30 credit hour certificate (not degree) program in computer science. The courses will be selected, with the assistance of a faculty adviser, from computation-oriented courses in the College and from most CS courses. College students in the program must declare and maintain a major in the College. The program will be administered by a joint CLAS and SEAS faculty committee. For information and an application, students should consult with either Professor Charles Grisham (Chemistry) or Professor Worthy Martin (Computer Sciences). They may also refer to http://www.cs.virginia.edu/clas.

In addition to a major, students may choose a minor concentration in a second subject. Not all departments and interdepartmental programs offer a minor. Credits applied toward a minor may not also count toward completion of a major.

Students intending to minor must complete the appropriate forms in the department no later than the add period of their next to last semester in the College (normally the seventh semester). A minor consists of no fewer than 15 and no more than 24 credits of graded work in a program of studies approved by the sponsoring department. Students may not declare two minors, but they may declare two majors and a minor. As with the major, courses taken credit/no credit may not be included in the minor program. Courses used to meet area requirements in the College and the second writing requirement may simultaneously be offered in fulfillment of a minor, except that foreign language courses through level 202, and 212 for Portuguese, may not be included as part of a minor.

The School of Architecture offers minors in architecture, architectural history, urban and environmental planning, landscape architecture, and historic preservation that are open to students in the College. The courses required for these five minors are exempt from the limitations on electives stated in the paragraph below (Electives) only if requirements for the minor are completed. Requirements for these minors are described in chapter 7.

The School of Engineering and Applied Science offers a minor in computer science for College students consisting of 18 credits. These courses include CS 101, CS 201, CS 202, CS 216, CS 308, and CS 340. Additional details are available at the Department of Computer Science online site, www.cs.virginia.edu, and in Thornton Hall, A122. Space in the CS minor is limited, therefore admission to the minor is competitive. Students who complete approved minor programs outside the College may, once they have completed the program, count these credits as inside the College. For approval by the Committee on Special Programs, such minors must have a primarily liberal arts focus and be consistent with the academic objectives and standards of the College. They are supervised by committees that combine members from the College and the other schools involved. At present, the following minor programs are approved: the minor in planning and the minor in architectural history (both in the School of Architecture).

For students offering the minimum 120 credits for the B.A. or B.S., at least 102 must be College (or College-equivalent) courses; thus, no more than 18 credits from other schools of the University may apply. By faculty approval, the following courses are considered College-equivalent and may be applied to the area requirement in humanities/fine arts: AR H 100; AR H 101; AR H 102; AR H 150; and ARH 203.

The following courses may not count as area requirements, but are considered College-equivalent: ARCH 102; ARCH 232; AR H courses (other than those noted above); COMM 320; CS courses; EDLF 545, EDLF 546; EDLF 564; EDHS 450; ENGR 207; L AR 512; L AR 513; MSE 201; TCC 300; TCC 310; and PLAN courses under 500, only if the minor in planning is completed.

Students in the special education part of the B.A.-M.T. Program are permitted to count the following additional six credits of Curry School courses as College-equivalent: EDIS302 (or EDIS 500) and one of EDIS 510; EDIS 511; EDIS 512; or EDIS 515.

The following are considered non-College courses: EDHS [other than 341, 344, 350, and 351 (College students entering the College after the 1998-1999 term may offer no more than six credits of EDHS courses toward the 120 required)], INST (limitations begin fall 2000; two courses with a total of three credits maximum), ROTC (12 credits maximum), USEM (limited to one per semester), and all other courses from all other schools at the University. Up to 18 credits of these courses may count toward the 120 required for a College degree.

Students who wish to take academic courses at another institution after matriculation at the University must have the prior written permission of the dean and the undergraduate advisor or chair of the department that offers corresponding work at the University. Permission is not granted unless students have at least a 2.0 cumulative grade point average (2.5 for courses taken abroad). After matriculation at the University, students may not fulfill College area requirements with transfer course work, the only exception being a foreign language course taught in the target country and courses taught at the University of Virginia extension in Northern Virginia.

Subject to the above, work completed elsewhere with a grade of C or better is transferred in credits only. The courses thus completed reduce the number of credits and grade points that must be earned at the University for a degree. For example, students earning 10 credits at another institution are required to earn only 110 credits at the University (instead of 120) and 220 grade points. For all College students entering in the fall of 2000 and after, 60 of the 120 credits required for graduation must be taken at the University of Virginia. Please note that the credits transfer to the University, but the letter grades do not appear on the University’s official records. Students will receive no more, and may receive fewer, than the number of credits earned at the host institution.

Students apply to study abroad in the International Studies Office in Minor Hall. For students who qualify, study abroad is permitted during the summer, for up to two semesters on accredited study abroad programs, or at an accredited foreign university. Approval of the application prior to departure and a minimum cumulative grade point average of 2.5 are necessary to have credits transferred to the University of Virginia from a foreign institution or accredited study abroad program. Only 60 credits of transfer from other universities, foreign study, advanced placement, or dual enrollment may count toward the 120 credits needed for the B.A. or B.S. degree in the College.

Credits may transfer only from accredited degree-granting colleges and universities. Any exceptions require special endorsement by the Committee on Educational Policy and the Curriculum. Departments share responsibility with the International Studies Subcommittee of the College in determining which programs are eligible for transfer by University students. Area Requirements may be fulfilled on specified UVA sponsored study abroad programs in which the instructors and the specific courses have been reviewed and approved by their respective academic departments. On study abroad programs which are approved to grant UVA credit and grades, the department assigned course numbers fulfill area requirements as if the course were taught on-grounds. If a student participates in the program of an accredited degree-granting college or university, an official transcript sent directly to the College is required for transfer of credit. If, instead, a student participates in a non-accredited or non-degree granting program that has been approved by the Committee on Educational Policy and the Curriculum, the program must send official notification of grades directly to the College.

For transfer credit, the College will consider only courses completed at a degree-granting institution of higher education that has been fully accredited by one of the six regional accrediting agencies (e.g., the Southern Association of Colleges and Schools), or from a program approved by the Committee on Educational Policy and Curriculum.

Transfer credit taken before matriculation may be used for fulfilling area requirements, or for fulfilling major requirements with special permission of the department. Students in the College must take the second writing requirement in the College and earn a grade of at least C-.

Transfer credit is allowed only for those courses in which a grade of C or better has been earned. Courses in which a grade of CR is received must be certified to be the equivalent of a grade of C or higher to be accepted. Only credits are accepted in transfer. Grades do not transfer and do not affect the student’s cumulative grade point average at the University of Virginia, the only exception being courses taken at the University of Virginia extension in Northern Virginia: grades from these courses are figured into the student’s cumulative grade point average. Students must submit a request for transfer of credit form prior to enrolling in courses for transfer.

Transfer credit is evaluated only for the degree program to which students are admitted, and the amount of credit awarded is subject to change if students change degree programs. In the College, the amount of transfer credit awarded and the number of full-time semesters previously completed determines class standing. A maximum of sixty credits may be transferred to the University from a combination of testing programs and academic institutions.

For more information, see the Transfer Credit section of Chapter 5.

Academic advising for College undergraduates is the responsibility of the dean of the College, the assistant deans, and the faculty of the departments within the College. Detailed information about the academic policies and programs of the College is contained in the College of Arts and Sciences Student Handbook (sent to students the summer before they enter) and the Transfer Student Handbook (sent to all incoming transfer students). The College's web site http://artsandsciences.virginia.edu/forundergrads.html is a primary source of valuable information and academic advice, including links to departmental homepages.

Each department and interdepartmental program has a faculty member who is charged with organizing undergraduate advising in its major. These persons are usually designated 'directors of undergraduate studies' or 'undergraduate chairs,' and are thoroughly informed about every course offered for undergraduates in that field. A list of the directors of undergraduate studies appears in the Course Offering Directory and online at the website in the preceding paragraph. Mid-way through each semester, the departments and interdepartmental programs in the College issue a complete description of courses to be offered in the following semester. These are available separately in the departmental offices and on departmental homepages.

In order to provide every entering student with individual academic counseling, the College has developed the association system. The student body of the College is partitioned into numerous associations representing first-year residences or transfer student status. Each association has an Association Dean, several faculty associates, and a graduate advisor who lives in the first-year dormitory. The faculty associates serve as academic advisors to first- and second-year students. The Association Dean and the graduate advisor assist in matching students with their faculty associates and have a general responsibility for the intellectual life of the association.

These academic advisory services are coordinated with the residence life system, in which selected upper-class students reside in the dormitory as resident assistants and help first-year students with their adjustment to the University. The graduate advisor and the Association Dean are the principal links between academic advising and the more general concerns of residence life.

Students pursuing teacher education and the combined programs with the Curry School of Education have two advisors, one from their College major, and one from the parallel Teacher Education Program in the Curry School. Although B.A. students are primarily responsible for the following rules and policies of the College, there are additional regulations regarding the Teacher Education Program (similar to the rules for any major). Students should therefore consult both advisors before making any decisions regarding academic programs or course selections.

Pre-Law Advising  A law school advisory program is offered by University Career Services in Bryant Hall at Scott Stadium. Available to all University students considering the study of law, the pre-law advisor provides current students and recent alumni sound advice on the admission practices and procedures of law schools throughout the country. Glenn N. Cummings is the Director of Preprofessional Services. Dr. Cummings also completes dean’s certification forms for those students applying to law schools that require them.

Pre-Health Advising  While there is no pre-medical “minor” or concentration at the University, a student planning to apply to medical, dental, or veterinary school should bear the following in mind when planning his/her undergraduate curriculum:

Informational meetings for pre-health students are held each semester (particularly in the fall) by Glenn Cummings, Director of Preprofessional Services.

Foreign Study Advising  Both foreign languages and international studies are especially strong academic programs in the College. Many opportunities exist, some of them unique to this University, for studying abroad. About ten percent of the students graduating from the College offer some credit from study abroad toward their degrees. Plans for foreign study should be made well in advance, normally during the first semester of the second year. Students contemplating foreign study should consult an advisor in the Office of International Studies in Minor Hall. A cumulative grade point average of at least 2.5, after the student’s most recent enrollment in Charlottesville, is required to receive credits from studying abroad. Students considering foreign study should bear in mind that no more than 60 credits of transfer from other universities, foreign study, advanced placement, and dual enrollment may count toward the 120 credits required for graduation.

Students have the option of receiving the grades CR (credit) or NC (no credit) in place of the regular grades A through F for a given course. This option is taken at the time the student registers for the course. Instructors have the right to deny students permission to take courses on a CR/NC basis. If this occurs, students may either change back to the regular grading option or they may drop the courses entirely. Courses taken for CR/NC may not be used for any major or basic area requirements. It is the student’s responsibility to confirm with the instructor the minimum academic level of achievement for the grade of CR.

No more than two courses may be taken on a CR/NC basis in any semester or in summer session exclusive of physical education courses. A maximum of 24 credits of CR/NC courses may be used toward a degree. Second-year transfer students are permitted to submit up to 18 credits of CR/NC work toward a degree; for third-year transfer students, a maximum 12 credits of CR/NC work are allowed. Courses in interdisciplinary programs cannot be taken on a CR/NC basis. Students may not use a CR/NC course to repeat a course in which a grade has already been given. If this should occur, the credits in the CR/NC course would not count toward graduation. The deadline for selecting the CR/NC option is the same as the add deadline, and requests for exceptions to the deadline are seldom granted.

Final examinations are given in regularly scheduled courses during a designated period of time at the end of each semester. Final exams in courses may be given only at the times listed in the Course Offering Directory issued each semester by the Office of the University Registrar. Examinations in courses not fitting the regular class times are scheduled by the instructor to avoid conflicts as best as possible and allowing for individual arrangements. Faculty members are not authorized to change the announced times of their examinations. Such changes may be authorized only by the dean’s office, and then only for compelling reasons. All students must have the opportunity to take the exam at the time announced in the Course Offering Directory. Further, the Association Deans authorize requests, when endorsed by a faculty member, to reschedule a final examination to avoid congestion according to the rules of the College up to one week prior to the first day of the examination period.

Students are not permitted to take a final exam before its regularly scheduled time. When genuinely serious conditions exist, students, with the consent of the course instructor, may be allowed to postpone a final exam until after the regular examination period. When the instructor concurs, a student must submit a postponement request on a form provided by the dean’s office. Students will then take the examination at the instructor’s convenience, usually within four weeks of the last day of the examination period.

Unexcused absence from a final examination results in an automatic grade of F in the course.

No grade may be changed without the approval of the dean after it has been submitted to the University Registrar. The dean is not authorized by the faculty to change a grade submitted to the University Registrar except when an instructor certifies that, because of errors in calculation or transcription, an incorrect grade has been submitted. Extra work to raise a grade, once submitted, is not permitted.

The College limits the time in which a grade change is approved to the fall or spring semester following the one in which the grade was received, except when there is indication that the student violated the integrity of the course.

Regular attendance in classes is a vital part of the educational process. At the University of Virginia each student is expected to accept the responsibility of attending classes regularly and promptly. Instructors are encouraged to state their policy on attendance to their classes; they may refer any student whose attendance record they consider unsatisfactory to the dean.

The dean of the College will follow faculty requests to confer with students who are absent from classes too often and, when necessary, will impose academic discipline upon these students, either when recommended by instructors or deemed necessary by his or her office. Absences traditionally excused are those that occur because of hospitalization, serious illness, death in a student’s family, important religious holidays, or authorized University activities (field trips, University-sponsored athletic events, or the like). Students anticipating the need to be absent are expected to consult with the instructor in a timely manner. The instructor is not obligated to allow students to make up missed work; it is the instructor’s decision, not the dean’s, whether students may be allowed such a privilege. Neither the Department of Student Health nor the dean’s office issues excuses for class absence or for missed quizzes. Only when students are unable to contact instructors themselves (e.g., debilitating illness, leaving town suddenly for family emergencies, protracted absences) do the Association Deans send notification to instructors; otherwise it is the student’s responsibility to consult directly with the instructor regarding absence from class. Excuses for absences from final examinations must come only from the dean’s office.

Two essentially different courses offered under the same course number may both be counted for degree credit upon the written recommendation of the director of undergraduate studies in the department concerned. Two essentially identical courses, whether under the same course number or not, may not both be counted for degree credit. If a course is passed and repeated, only the first grade received is entered in the computation of grade point average and counts toward the 120 credits required for graduation, although the repeated course and its grade do appear on the student’s transcript. If a course is failed and then repeated, both courses and grades appear on the transcript and are computed in the grade point average.

Simultaneous Enrollments  Even though ISIS cannot prevent simultaneous enrollments in two courses, students should be aware that the faculty have the authority to require 100 percent attendance and participation in the scheduled courses and that the deans office, upon request from a faculty member, may disenroll a student, with a grade of W, from one of the other courses.

Transfer Credit  If a course taken elsewhere and transferred to the University is repeated and passed at the University, only the credits awarded for the transferred course count toward the 120 credits required for graduation. The course repeated at the University does appear on the student’s transcript, but the grade earned does not enter into computation of the grade point average, nor do the credits earned count toward the 120 required for graduation.

AP Credit  If a course for which AP credits have been awarded is repeated at the University, the AP credits are disallowed. The repeated course is posted, with its credits counting toward graduation and its grade included in the computation of the grade point average.

Changes in students’ class schedules are made via ISIS. If admission to a course requires the instructor’s permission, a course action form signed by the instructor must be submitted to the department offering the course. Students taking the course are responsible for ensuring that this form has been properly completed and submitted. Students may add and drop courses through the deadlines stated in the current Course Offering Directory.

Discontinuing a Course  Students may not be removed from a course due to lack of skills or knowledge unless these requirements are identified in the course prerequisites. Students who decide to discontinue a course in which they have enrolled must use ISIS to drop the course within the published deadlines. Students who fail to revise their list of current courses by using ISIS within the well-publicized deadlines become subject to penalties determined by the dean. Students who fail to appear for a first class meeting and who have not made arrangements with the instructor are subject to disenrollment from the course. However, it is the student’s responsibility to drop the course via ISIS by the drop deadline.

With the instructor’s permission, students in the College may withdraw from a course with a grade of W for a period of eight weeks from the semester’s (not the course’s) first day of instruction. After this cutoff, students must either complete the course or, with the instructor’s endorsement, submit a request for an incomplete to the dean’s office. Students who discontinue a course at any point without complying with the proper procedure receive a failing grade.

For year-long College courses, the deadlines to add and drop are those for the first semester, and the withdrawal deadline is that of the second semester.

To receive a degree, students must comply with the well-publicized procedures administered by the College registrar, whose office is in Garrett Hall 102.

The application process for May graduation begins in October, with the final deadline to file a May degree application falling in December before Christmas break. The application deadline for August graduation falls in June, and for January graduation the deadline falls in September. Students who miss a deadline may apply for the subsequent graduation and must register for the semester in which it occurs.

Each year a very few students are admitted to non-degree, one-year enrollment as special students in the College. The purpose is to provide graduates of four-year institutions, with strong academic records, an opportunity to prepare themselves for graduate work in Arts and Sciences, here or elsewhere. This program is not meant for students who wish to apply to medical school, law school, or business school. Written requests for admission as a special student should be addressed to Assistant Dean Lynn Davis, Garrett Hall, University of Virginia, Charlottesville, VA 22903, and should be submitted by August 1 for admission for the fall semester. Special students are not accepted for the spring semester.

Admission as a special student does not imply or guarantee admission to a degree program in an undergraduate or graduate school of the University. Admission to undergraduate schools may be offered only by the dean of undergraduate admission. Admission to graduate programs may be made only by the deans of graduate admission of each individual graduate school.

College students may take up to two courses each semester in the School of Continuing and Professional Studies. Credit-bearing laboratories or discussions are not counted as separate courses. Students, when registered for a University sponsored study abroad program, may take up to nine credits at one time. A total of 16 credits taken through the School of Continuing and Professional Studies may be applied toward the B.A. from the College. Students who enroll in course work at the School of Continuing and Professional Studies regional center other than Charlottesville must submit to the College registrar (Garrett Hall 102) a transfer of credit form to ensure that their grade points and credits are accurate.

All grades earned by College students in the School of Continuing and Professional Studies are included in the student’s formal academic records and computation of grade point average. Similarly, grades for courses taken through the continuing and professional studies prior to matriculation in an undergraduate degree program are included in the student’s cumulative grade point average.

Degree seeking students enrolled through the School of Continuing and Professional Studies are not eligible for financial aid through the University. There are alternative, non-University loans available to students taking classes through the School of Continuing and Professional Studies. For further information, please contact Student Financial Services at (434) 982-6000.

Students enrolling in the School of Continuing and Professional Studies do not pay the required fees (which include such items as athletic tickets, intramural access, Student Health, University Transit, Student Legal Services and University Union tickets) expected of full time students. As such, they are not eligible to use the services of the Department of Student Health or purchase the University endorsed student health insurance plan, nor will they receive the above mentioned services while taking classes through the School of Continuing and Professional Studies.

University of Virginia Degree students who believe they have not used all of their financial aid eligibility should contact the Financial Aid office directly.

Good Standing  Students are considered to be in good standing at the end of a semester if, in that semester, they have completed at least 12 credits of course work with at least a 1.8 semester average and have no more than one grade below C-. In order to enroll in a fifth semester, students are required to have passed at least 54 credits; passing at least 84 credits is necessary to enroll in a seventh semester. Students who fall behind in the number of credits required are obliged to make up their work in the summer session or, with prior approval, at another accredited institution. To remain in good standing by the end of the fourth semester, students must either be in a major or have received permission from the dean’s office to defer the declaration for one semester.

Academic Warning  Students who fail to remain in good standing are placed on academic warning. The notations “less than 1.8 GPA,” “low grades below C-,” and “reduced course load” are placed on the students’ permanent academic records following the term in which they were placed on warning. A student on warning is expected to meet with his or her Association Dean no later than the add period of the ensuing semester. These students are strongly urged to devote more time to their academic work and are referred to academic support service. Students on academic warning who withdraw or take a leave of absence are eligible to return upon application, but do so on academic warning and are subject to suspension if they do not attain good standing.

Suspension  Students are subject to suspension after two consecutive semesters on warning. Students who fail to earn at least nine grade points in a semester are also subject to suspension. One full fall term and one full spring term must elapse before they may return to the College. Application for readmission is considered upon presentation of evidence that the difficulties that led to suspension have been overcome (see below). Students under suspension may not apply transfer credits from other institutions toward their degree from the College. Two semesters must pass before a suspended student may enroll in the University’s Summer Session.

Voluntary Leaves of Absence  Absent notice to the contrary, the College expects students to register each semester and proceed to the completion of their degree programs. Students may request to take a leave of absence to pursue educational interests at other institutions; information on the necessary fee and conditions by which they return is available under “Leaves of Absence and Withdrawals” in chapter 5. Students who pay the $75 leave of absence fee have "on academic leave" entered on their permanent academic record and do not apply for readmission. All others must apply for readmission at least 30 days prior to final registration for the semester in which they intend to enroll. Students who enter a degree program at another institution, however, must reapply to the University as transfer students and are not guaranteed acceptance.

Voluntary Withdrawal  Students may withdraw from the University before the conclusion of a semester if they meet the conditions stated in chapter 5.

Students in the College of Arts and Sciences who withdraw within 10 class days immediately preceding the final examination period are not permitted, except for providential reasons, to re-enter the College for the succeeding semester nor to present transfer credit earned during the same time.

In very unusual medical circumstances, documented by professional certification, a College student has one semester in which to petition for a retroactive medical withdrawal. If approved, all grades convert to Ws and the student is obliged to be absent for a full semester before resuming full-time study.

For information about educational leaves of absence, enforced withdrawal, and medical withdrawal, please see chapter 5. Students on financial aid should consult http://www.virginia.edu/financialaid/withdrawal.html for additional information.

Students who do not enroll at the University for a semester or more and who are not on an educational leave of absence, must be formally readmitted, regardless of whether they were on an approved leave of absence. In order to accomplish readmission, they must be cleared by their academic dean, the Department of Student Health, and the Office of the Dean of Students. Application for readmission must be made to the dean’s office 30 days in advance of the next University registration period.

Readmission application forms are available in Garrett Hall and at www.virginia.edu/artsandsciences/forundergrads.html. For students under academic suspension from the College, the completed application must include a statement that (1) addresses their readiness to return to full-time study, in light of any serious difficulties during their most recent enrollment (e.g. financial, medical, personal hardship), and (2) outlines the courses needed to fulfill their degree requirements over the remaining semesters.

Students may appeal negative decisions about enrollment, grades, or general academic policies in the College according to the procedures which follow. It is understood that only students may submit appeals. Appeals must be made in a timely manner; students should consult with their association dean for details.

Adds, Drops and Course Enrollment Deadlines  Students who wish to appeal penalties attached to missed deadlines must see their association deans. Further appeal go to the associate dean for undergraduate studies, Garrett Hall 213.

Grading and Classroom Issues  Students who wish to appeal a grade must first attempt to resolve the issue with the instructor of the course. Absent a satisfactory outcome, the student consults with the chair of the department. If this path proves unsuccessful in the resolution of the matter, the student writes to the associate dean of the College for academic programs (Garrett Hall 202).

College Policies and Rules  Students whose petitions for exemption from College rules have been denied by the association deans may appeal to the Committee on Faculty Rules (c/o associate dean for academic programs, Garrett Hall 202). The committee consists of faculty members who are not association deans. If the negative decision is upheld by the Committee on Faculty Rules, the student's route of appeal is to the associate dean for academic programs (Garrett Hall 202). The associate dean for academic programs, who is in the line of appeals, does not vote in the periodic meetings held by the association deans to address the academic standing of students in the College.