Admission Application for admission to the School of
Continuing and Professional Studies courses and programs should be made
at the center or program office where the student plans to study, or at the
School of Continuing and Professional Studies main office in Zehmer Hall,
on-Grounds in Charlottesville.
Academic Grievances Students who have a grievance related
to a course, with a faculty member, or continuing and professional studies center,
or program office director, are invited to discuss their grievance in the following
- Concerns related to a course or faculty member, that cannot be resolved
in a meeting between the student and appropriate faculty member, should
be discussed with the School of Continuing and Professional Studies center
or program director.
- If the concern is related to the School of Continuing and Professional
Studies center or program director, the grievance should be filed with the
Dean of the School of Continuing and Professional Studies or the deans
- If the concern is related to the Dean of the School of Continuing
and Professional Studies, the grievance should be filed with the Vice President
- If the concern is related to the Vice President and Provost, appropriate
documentation should be presented in writing to the President of the University.
Academic Progress Students should consult the policies
for satisfactory progress from the school offering the program in which they
are enrolled. Generally, a grade of B- is considered the lowest satisfactory
grade for graduate credit leading to a degree. Students with a grade-point average
below 3.0 are not considered to be making satisfactory progress.
Add/Drop The dates by which students may add or drop
a course are established each academic year by the School of Continuing and
Professional Studies centers and program offices. These dates may differ
by center. Students should consult their centers catalogs and program
brochures to determine the deadlines for adding or dropping courses. After the
last date for dropping a course, students must officially withdraw if they want
to end their enrollment in a course.
Application of Courses to Degree Programs With the approval
of the students school of enrollment, a course taken through the School
of Continuing and Professional Studies may be counted toward degree requirements.
These courses would typically be included in the computation of grade point
averages. Approval is required in advance; otherwise such courses will not
apply toward a degree.
Attendance Instructors establish attendance and participation
requirements for each of their courses. Such course requirements as examinations,
oral presentations, laboratory experiments, participation in class discussion,
etc., are in no sense waived because of a students absence from class.
Instructors may establish penalties when absences seriously hinder achievement
in any course.
Auditors Students who wish to enroll in credit courses
without receiving academic course credit may do so on a space available basis,
with the permission of the instructor and center or program office director,
by registering as auditors and paying the same tuition and fees as are paid
by credit students. Credit or audit status must be indicated at the time of
registration. Admission requirements are the same for auditors as for credit
students. An AU (audit) cannot be changed to a letter grade. Auditing a class
does not relieve the student of the responsibility for meeting the standards
which the instructor has established for the course.
Continuing Education Unit Many noncredit activities
are designated as Continuing Education Unit (CEU) programs. One CEU is defined
as 10 contact hours of participation in an organized educational experience
under responsible sponsorship, capable direction, and qualified instruction.
The university registrar permanently records successful participation
in programs that have been authorized to award CEUs. Individuals may request
a copy of their record from the Office of the University Registrar, University
of Virginia, P.O. Box 400203, Charlottesville, VA 22904-4203.
Course Load Each school at the University has established
a minimum and maximum number of credits for which students are normally expected
to register. Registration for fewer credits than the minimum or more credits
than the maximum requires special permission from the appropriate deans
office. Students who register for fewer than their schools minimum number
of credits have a notation placed on their academic records indicating that
they were enrolled for a reduced course load during that semester.
Special permission is required for students to enroll through
the School of Continuing and Professional Studies for more than 12 credits per
Grades At the graduate level, each school determines
its own grading system. Graduate courses that are part of a degree program follow
the grading system of the school awarding the degree.
In addition to its own graduate-level professional development
and certificate program courses, the School of Continuing and Professional Studies
offers graduate courses from other schools of the University. Although offered
through the School of Continuing and Professional Studies, these courses follow
the grading system of their associated schools, as outlined in each schools
chapter of the Graduate Record. Courses carrying a School of Continuing
and Professional Studies mnemonic use the following grading system: A+, A, A-;
B+, B, B-; C+, C, C-; D+, D, D-; F. The lowest grade that can apply to a degree
For noncredit courses, grade notations are S/U (satisfactory/unsatisfactory).
Students who audit courses receive the designation AU (audit). The symbol W
is used when a student officially withdraws from a course before its completion.
Credit/No Credit Students enrolled in graduate degree
programs should consult with the dean of their school before selecting the credit/no
credit (CR/NC) grading option since restrictions may apply. Students enrolled
in courses for professional development may select the CR/NC option. Courses
taken with this grading option may not be transferred into a degree program.
The use of CR/NC in certificate programs is governed by the academic policies
of the individual program.
Grade Changes No grade for a course may be changed after
it has been submitted to the university registrar without the approval of the
dean of the school offering the course. That dean is authorized to change a
grade submitted to the university registrar when the course instructor certifies
in writing that, because of an error in calculation or transcription, an incorrect
grade had been previously submitted.
Incomplete Circumstances beyond a students control
sometimes arise that necessitate requesting an IN (incomplete) from the instructor.
IN indicates that the grade for the course is being withheld until the student
completes all course requirements. The student must initiate the request for
an IN, and the instructor must agree. The student must complete and submit all
course work to the instructor by the end of the semester following the term
in which the IN was received, at which time the instructor replaces the IN with
a grade. An incomplete that is not removed by the conclusion of the next semester
will be converted to a grade of F (failure). Only course instructors may remove
incompletes. Students with an incomplete pending are not awarded a degree or
Students who receive an IN (incomplete) or an F (failure) in
any course cannot enroll in another course unless the Dean of the School of
Continuing and Professional Studies grants permission.
No Grade On occasion, an instructor assigns an
NG (no grade) to a student at the conclusion of a course. Unless the student
eliminates the conditions that resulted in the NG by the conclusion of the next
consecutive semester, it is automatically converted to a grade of F (failure).
No student with an NG pending is eligible to receive a degree or certificate.
Honor System The Honor System is one of the Universitys
oldest and most venerated traditions. Based on the fundamental assumption that
anyone who enrolls at the University subscribes to a code of ethics forbidding
lying, cheating, and stealing, the Honor System allows students the kind of
personal freedom possible only in an environment where respect and trust are
assumed. For nearly 160 years, students have administered this system at the
Although the Honor System applies to students enrolled off-Grounds,
in courses and programs through the School of Continuing and Professional Studies,
as it does to students on-Grounds, some procedures for administration of the
system to continuing and professional studies students differ from those governing
on-Grounds full time students. Off-Grounds students may consult with the School
of Continuing and Professional Studies regional center in their area for a copy
of the Honor Committee bylaws.
Leave of Absence Graduate students enrolled in
professional development or degree programs offered by the School of Continuing
and Professional Studies may voluntarily request a leave of absence from the
University at the end of any semester for up to three semesters. Students
should recognize, however, that taking a voluntary leave of absence does not
alter time limitations for the completion of their degree. Students who
wish to take leave for longer than three semesters must provide written notification
to the director of the center or program office in which they are enrolled.
If students do not notify the director in writing and do not re-enroll for three
semesters, they will be required to reapply for admission to the program.
Repeated Courses Students may repeat courses for credit
only after receiving the permission of their deans office. The grade initially
earned in the course appears on the official academic record and counts in the
calculation of the grade point average. Regulations applying to repeated courses
may vary by school and are detailed in each schools chapter of this Record.
Suspended Students Individuals who have been suspended
from the University of Virginia or from any other college or university are
not eligible to enroll through the School of Continuing and Professional Studies
as long as the suspension remains in force.
Teacher Relicensure Teachers and school administrators
who wish to take courses or professional development offerings for relicensure
may register without submitting academic transcripts. Individuals seeking relicensure
are responsible for determining the acceptability of such courses or professional
development programs by consulting with their school/division superintendent
or the Virginia Department of Education.
Transcripts The university registrar records the credit
for University courses taught at the School of Continuing and Professional Studies
centers. Transcripts are available from the Office of the University Registrar
in Carruthers Hall.
Transfer of Credit Students wishing to transfer credit
from the School of Continuing and Professional Studies to another educational
institution should consult that institution as to the acceptability of the courses
and their credit prior to registering with the School of Continuing and Professional
Students interested in transferring courses into an SCPS credit
certificate program are generally allowed to transfer a maximum of six credits.
Course work must not be older than eight years, have been completed at an accredited
college or university, and the student must have earned at least a "C"
in the courses. Transfer credit determinations are made by the individual centers.
Courses for which transfer credit has been awarded will not appear on the students
transcript until the completion of the certificate program. No transfer credit
is allowed in the certificates of Technology Leadership, Information Technology,
Withdrawal Students enrolled in a graduate degree program
should refer to the withdrawal policy of the school awarding the degree.
Students enrolled in graduate courses for professional development, certificate
programs, or as community scholars may withdraw under the following conditions:
- Students make written application to withdraw to the director of the regional
or programming center in which they are enrolled at least three class sessions
before the last scheduled meeting of the course.
- Withdrawal from a course without the proper approval of a written application
to withdraw results in students receiving a grade of F.
- Students receive the notation of W for any course from which they withdraw.
A notation of W cannot be changed to a letter grade or an incomplete.