University of Virginia
The Rotunda at U.Va.
2005-2006
GRADUATE RECORD
School of Continuing and Professional Studies
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General Regulations

Admission Information about graduate courses and programs offered by the School of Continuing and Professional Studies may be obtained at the regional centers where the course of study is offered. Students should consult with the appropriate program director for admission and program requirements.

Academic Grievances Students who have a grievance related to a course or a faculty member should address their grievances as follows:

  1. Concerns related to a course or faculty member not resolvable between the student and faculty member, should be discussed with the appropriate School of Continuing and Professional Studies' program director. If the concern remains, the student should contact the dean of the school or college in which the student is enrolled or the course is offered. The grievance procedure of the academic school will be folllowed from this point forward.
  2. If the concern is related to a School of Continuing and Professional Studies course and is resolved by the student and the faculty member, the next step should be a discussion betweenthe student and the regional center or program director. If the concern is not resolvable at this level, the grievance should be filed with the Dean of the School of Continuing and Professional Studies or the dean's representative.
  3. If the concern is related to the Dean of the School of Continuing and Professional Studies, the grievance should be filed with the Vice President and Provost.
  4. If the concern is related to the Vice President and Provost, appropriate documentation should be presented in writing to the President of the University.

Academic Progress Students should consult the policies for satisfactory progress in the school offering the degree or program in which they are enrolled.

Add/Drop The dates by which students may add or drop a course are established each academic year by the School of Continuing and Professional Studies.. These dates may differ by regional center. Students should consult with appropriate center staff or program director for information.

Application of School of Continuing and Professional Studies Courses to Degree Programs With the approval of the student's school of enrollment, a course taken through the School of Continuing and Professional Studies may be counted toward degree requirements. These courses typically are included in the computation of grade point averages.

Attendance Instructors establish attendance and participation requirements for each of their courses. Such course requirements as examinations, oral presentations, laboratory experiments, participation in class discussion, etc., are not waived because of a student's absence from class. Instructors may establish penalties when absences seriously hinder achievement in any course.

Auditors Students who wish to enroll in credit courses without receiving academic course credit may do so on a space available basis, with the permission of the instructor and program director. Credit or audit status must be indicated at the time of registration. Admission requirements are the same for auditors as for credit students. An AU (audit) cannot be changed to a letter grade. Auditing a class does not relieve the student of the responsibility for meeting the standards established for the course.

Continuing Education Unit Many noncredit activities are designated as Continuing Education Unit (CEU) programs. One CEU is defined as 10 contact hours of participation in an organized educational experience under responsible sponsorship, capable direction, and qualified instruction.

The university registrar permanently records successful participation in programs that have been authorized to award CEUs. A certificate is given at the conclusion of the course. Information can be obtained on the Registrar's home page at www.virginia.edu/registrar/gradereport.html.

Grades In addition to its own graduate-level professional development and certificate program courses, the School of Continuing and Professional Studies offers graduate courses in collaboration with other schools. These courses follow the grading system of their associated schools, as outlined in each school's chapter of the Graduate Record. Courses carrying a School of Continuing and Professional Studies mnemonic use the following grading system: A+, A, A-; B+, B, B-; C+, C, C-; D+, D, D-; F. For noncredit courses, grade notations are S/U (satisfactory/unsatisfactory). Students who audit courses receive the designation AU (audit). The symbol W is used when a student officially withdraws from a course before its completion.

Credit/No Credit Students enrolled in graduate degree programs should consult with the appropriate school before selecting the credit/no credit (CR?NC) grading option. appropriate school for . Students enrolled in certain courses for professional development may select the CR/NC option. Courses taken with this grading option may not be transferred into a degree program. The use of CR/NC in certificate programs is governed by the academic policies of the individual program.

Grade Changes No grade for a course may be changed after it has been submitted to the university registrar without the approval of the dean of the school offering the course. That dean is authorized to change a grade submitted to the university registrar when the course instructor certifies in writing that, because of an error in calculation or transcription, an incorrect grade had been previously submitted.

Incomplete Circumstances beyond a student's control sometimes arise that necessitate requesting an IN (incomplete) from the instructor. IN indicates that the grade for the course is being withheld until the student completes all course requirements. The student must initiate the request for an IN, and the instructor must agree. The student must complete and submit all course work to the instructor by the end of the semester following the term in which the IN was received, at which time the instructor replaces the IN with a grade. An incomplete that is not removed by the conclusion of the next semester will be converted to a grade of F (failure). Only course instructors may remove incompletes. Non-degree seeking students with an incomplete pending are not awarded a degree or certificate. Degree seeking students who receive an IN (incomplete) or an F (failure) in any course cannot enroll in another course unless the Dean of the School of Continuing and Professional Studies grants permission.

The Community Scholar Program policy regarding incompletes differs and is outlined in the Community Scholar Handbook or online at www.uvacommunityscholar.info.

No Grade On occasion, an instructor assigns an NG (no grade) to a student at the conclusion of a course. Unless the student eliminates the conditions that resulted in the NG by the conclusion of the next consecutive semester, it is automatically converted to a grade of F (failure). No student with an NG pending is eligible to receive a degree or certificate.

Honor System The Honor System is one of the University’s oldest and most venerated traditions. Based on the fundamental assumption that anyone who enrolls at the University subscribes to a code of ethics forbidding lying, cheating, and stealing, the Honor System allows students the kind of personal freedom possible only in an environment where respect and trust are assumed. For nearly 160 years, students have administered this system at the University.

Although the Honor System applies to students enrolled off-Grounds, in courses and programs through the School of Continuing and Professional Studies, as it does to students on-Grounds, some procedures for administration of the system to continuing and professional studies students differ from those governing on-Grounds full time students. Off-Grounds students may consult with the School of Continuing and Professional Studies regional center in their area for a copy of the Honor Committee bylaws.

Leave of Absence Graduate students enrolled in professional development or certificate programs offered by the School of Continuing and Professional Studies may request a leave of absence from the University at the end of any term. Students who seek a leave of absence for more than three terms must provide written notification to the director of the program in which they are enrolled. If students do not notify the director in writing and do not re-enroll for three semesters, they will be required to reapply for admission to the program.

Repeated Courses Regulations applying to repeated courses may vary by school and are detailed in each school's chapter of this Record. Students in courses offered solely by the School of Continuing and Professional Studies may take courses only after receiving permission from the academic program director.

Suspended Students Individuals who have been suspended from the University of Virginia or from any other college or university are not eligible to enroll through the School of Continuing and Professional Studies as long as the suspension remains in force.

Teacher Relicensure Teachers and school administrators who wish to take courses or professional development offerings for relicensure may register without submitting academic transcripts. Individuals seeking relicensure are responsible for determining the acceptability of such courses or professional development programs by consulting with their school/division superintendent or the Virginia Department of Education.

Transcripts The university registrar records the credit for University courses taught at the School of Continuing and Professional Studies centers. Students who have taken at least one class since 1985, may obtain an on-line transcript from the Registrar's Office at http://www.virginia.edu/registrar/.

Transfer of Credit Students wishing to transfer credit from the School of Continuing and Professional Studies to another educational institution should consult that institution as to the acceptability of the courses and their credit prior to registering with the School of Continuing and Professional Studies.

Students interested in transferring courses into an SCPS credit certificate program generally may transfer six credits. The School grants transfer credit based on (1) an analysis of the content, level, and comparability of the courses taken, (2) the applicability of the courses to the student's intended major and degree program, (3) the quality of the student's performance in the courses, and (4) the accreditation of the institution at which the work was completed. Course work must not be older than eight years and the student must have earned at least a "C" in the courses. Transfer credit determinations are made by the academic program director. Courses for which transfer credit has been awarded will not appear on the student's transcript until the completion of the certificate program. No transfer credit is allowed in the certificates of Technology Leadership, Information Technology, and E-Commerce.

Withdrawal Students enrolled in a graduate degree program should refer to the withdrawal policy of the school awarding the degree.

Students enrolled in the School of Continuing and Professional Studies' graduate courses for professional development, certificate programs, or the community scholar program, may withdraw under the following conditions:

  1. Students make written application to withdraw to the academic program director in the regional center in which they are enrolled at least three class sessions before the last scheduled meeting of the course.
  2. Withdrawal from a course without the proper approval of a written application to withdraw results in students receiving a grade of F.
  3. Students receive the notation of W for any course from which they withdraw. A notation of W cannot be changed to a letter grade or an incomplete.


 
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