Graduate Academic Regulations
Course Enrollment and Final Registration On the days
announced for advising and arranging course programs, the student should check
the Office of the University Registrars on-line site for current information:
www.virginia.edu/registrar. Next, the student should confer with the authorized
representatives (either the chair or the graduate advisor) of the students
major department to select a recommended course of study from the session; this
recommended program should then be submitted in person to the dean for approval.
To be enrolled as a graduate student it is necessary that at least half of the
course load be in graduate-level courses.
Registration is not complete until all fees have been paid
or satisfactory arrangements have been made with the Financial Services. A students
registration record and consequently the fee determination will become fixed
eight weeks after the first day of classes. Changes in a students registration
record after the final day for dropping a course can be made only with the approval
of the dean.
Every graduate student, resident or non-resident, must be registered
in the Graduate School during the semester in which he or she is an applicant
for a degree. Non-resident degree applicants should register at the beginning
of the second semester, as ordinarily registration will not be accepted later
in the session. See section on readmission after voluntary withdrawal.
Attendance Students are expected to attend classes throughout
the session with the exception of University holidays. When necessary, excuses
for absence from class are arranged between the student and the instructor of
the course in question. Routine excuses for illness are not furnished by the
Department of Student Health either to the student or to the instructor. On
request of the dean, the Department of Student Health will evaluate the effect
of any illness upon a students attendance and academic performance. Failure
by students to attend lectures and other prescribed exercises in the courses
for which they are registered may subject them to penalties for non-attendance.
Attendance Upon Examinations Written examinations are
an essential part of the work of most courses in the Graduate School, and attendance
at them is required of every student. Absence from examination will not be excused
except for sickness on the day of examination attested by a physicians
certificate or for other cause which the graduate faculty by special action
may approve. An unexcused absence is counted as a failure.
Grades The standing of a graduate student in each course
is indicated by one of the following grades: A+, A, A-; B+, B, B-; C+, C, C-;
D+, D, D-; F. B- is the lowest satisfactory grade for graduate credit, and students
with a grade point average below 3.0 for an academic year will be considered
as not making satisfactory progress toward a degree.
For certain courses in which the department does not require
a final examination, permission can be granted to grade those courses on an
S/U (satisfactory/unsatisfactory) basis. A report of IN (incomplete) on a graduate
course is changed by the university registrar to a failing grade if the course
is not completed by the end of the next semester (including the summer session).
Unsatisfactory performance during any semester may be considered sufficient
reason for enforced withdrawal from the University.
Application For A Degree Any graduate student who wishes
to become a candidate for a degree must file the degree application with the
dean on a form available in the Enrolled Student Office, 438 Cabell Hall or
on the web at: www.artsandsciences.virginia.edu/grad. All graduate degree applications
must be submitted not later than October 1 if the degree is to be conferred
in January, February 1 if the degree is to be conferred in May, or July 1 if
the degree is to be conferred in August.
The degree application must include a program of work arranged
in accordance with the degree requirements outlined in the following pages,
and must state the title of the thesis or dissertation. A transcript of the
applicants previous academic record, attesting the content of his or her
baccalaureate degree, must also be on file in the Graduate School Office.
Graduate degrees are not conferred merely upon the basis of
the number of courses passed, or the length of time spent in resident or non-resident
work, but primarily upon the basis of the quality and scope of the candidates
knowledge and the ability in the chosen field of study. The applicants
graduate record should be better than a minimal passing average to be accepted
as a candidate, and the department responsible for the students graduate
program must qualify him or her for candidacy. The degree application, approved
by the candidates advisory professor and the chair of the department,
is submitted to the dean.
Candidates who do not receive a degree in the semester for
which their application has been approved must renew their application in proper
form at the beginning of the semester in which candidacy for the degree is desired.
Candidates who find that they will not be able to receive their degree in the
semester for which their application was approved must remove their name from
the degree list by a specified date in the semester.
Voluntary Withdrawal A graduate student may not voluntarily
withdraw from the Graduate School of Arts and Sciences later than one week immediately
preceding the beginning of course examinations. An official application to withdraw
must be obtained from the Office of the Dean of the Graduate School of Arts
and Science and must be approved by the dean, with a statement of the
reason for the withdrawal. A student under 18 years of age must have parental
approval of such withdrawal. The student must report to the Office of the Dean
of Students for an exit interview. All student identification cards are to be
deposited with the Dean of Students at the time of withdrawal. The official
withdrawal form will be forwarded to the university registrar, who notifies
all other administrative offices of the withdrawal action.
A student who withdraws from the University for reason of ill
health must notify the Department of Student Health, and subsequent medical
clearance from the Department of Student Health is among the requirements for
readmission of all students. To apply for readmission to the University, the
student must submit an application to the academic deans office at least
60 days before the next University scheduled class registration.
Failure to comply with the above regulations will subject the
student to suspension from the University by the Vice President for Student
Readmission After Voluntary Withdrawal Readmission to
the Graduate School of Arts and Sciences is not automatic; after absence of
a semester or longer, a former student must apply for readmission to the Graduate
School. This statement does not apply to graduate students pursuing graduate
work in summer only.
Enforced Withdrawal The student may be required to withdraw
from the University if the academic advisor, the responsible departmental members
and the Dean of the Graduate School of Arts and Sciences determine that the
student is making unsatisfactory progress toward a degree (See Grades, Voluntary
Withdrawal, and University General Regulations).
Posthumous Degrees Eligibility for posthumous degrees
extends only to students enrolled in B.A. and B.S. programs.