University of Virginia

Graduate Record 1995-1996

Chapter 5: Graduate Arts and Sciences

General Information

Although Thomas Jefferson's original plan for the University contemplated graduate instruction, the first such department in the modern sense was not instituted until 1859-60 by Professor Basil Gildersleeve in the School of Greek. Shortly after the Civil War, a similar department was announced for the School of Latin. The degree of Doctor of Philosophy was offered initially by the University as early as 1880 and was first awarded in 1885. No formal departmental organization for graduate study existed, however, until 1904. In that year the Graduate School was established under regulations corresponding to the requirements of the Association of American Universities, in which the University of Virginia was the first southern university to hold membership.

The programs of the Graduate School of Arts and Sciences are administered by the Dean of the Graduate School in cooperation with the Graduate Committee, which serves as an executive agency for the Graduate faculty. The Committee consists of elected faculty members and an ex officio member--the Dean of the Graduate School of Arts and Sciences. The faculty of the Graduate School comprises those professors in the academic departments and in the Schools of Medicine, Commerce, Education, Architecture, and Nursing who offer courses approved for graduate credit by the Graduate School.

The administrative offices of the Graduate School of Arts and Sciences are as follows: Admissions Office, 437 Cabell Hall (804-924-7184); Enrolled Student Office, 438 Cabell Hall (804-924-7183); and Dean's Office, 444 Cabell Hall (804-924-3437). The mailing address is University of Virginia, Charlottesville, VA 22903.


Programs and Degrees Offered

Five advanced degrees are offered by the Graduate School of Arts and Sciences: the Master of Arts (M.A.), the Master of Sciences (M.S.), Master of Fine Arts in Drama and in English (M.F.A.), and the Doctor of Philosophy (Ph.D.). Advanced degrees offered by the departments are listed in the following table.
DepartmentDegrees Offered
AnthropologyM.A., Ph.D.
Architectural HistoryPh.D.
Art, History ofM.A., Ph.D.
AstronomyM.A., Ph.D.
BiochemistryPh.D.
BiologyM.A., M.S., Ph.D.
Biophysics (Program)Ph.D.
Cell BiologyM.S., Ph.D.
ChemistryM.A., M.S., Ph.D.
ClassicsM.A.,Ph.D.
Commerce (Accounting,
Management Information Systems)
M.S.
DramaM.F.A.
East Asian StudiesM.A.
EconomicsM.A., Ph.D.
EducationPh.D.
EnglishM.A., M.F.A. in Creative
Writing, Ph.D.
Environmental SciencesM.A., M.S., Ph.D.
EpidemiologyM.S.
FrenchM.A., Ph.D.
GermanM.A., Ph.D.
Government and Foreign AffairsM.A., Ph.D.
HistoryM.A., Ph.D.
ItalianM.A.
LinguisticsM.A.
MathematicsM.A., M.S., Ph.D.
MicrobiologyM.S., Ph.D.
MusicM.A.
Neuroscience (Program)Ph.D.
NursingPh.D.
PharmacologyM.S., Ph.D.
PhilosophyM.A., Ph.D.
PhysicsM.A., M.S., Ph.D.
PhysiologyM.S., Ph.D.
PsychologyM.A., Ph.D.
Religious StudiesM.A., Ph.D.
Slavic Languages and LiteratureM.A., Ph.D.
SociologyM.A., Ph.D.
SpanishM.A., Ph.D.
StatisticsM.S., Ph.D.
SurgeryM.S.

Special Programs

In addition to the degree programs listed above, graduate instruction in arts and sciences is provided through the following special programs and centers located on the Grounds of the University.

The Carter G. Woodson Institute The Carter G. Woodson Institute for Afro-American and African studies was established to promote excellence in research and teaching in black studies at the University of Virginia. Drawing on the resources of humanities and social science departments that treat the black experience, the Woodson Institute features a variety of programs designed to be of help and interest to the University community.

In addition to supervising the undergraduate program in Afro-American and African Studies, the Woodson Institute also conducts a residential fellowships program, administers black studies research support for University faculty members and doctoral candidates, and offers a colloquium series featuring resident fellows, University faculty members, and distinguished visitors.

Cell and Molecular Biology This is an interdisciplinary program offered by faculty from eight basic science departments and programs.

Center for East Asian Studies An interdisciplinary group of faculty specializing in East and Southeast Asia, this center exists to encourage and facilitate interest in China, Japan and other countries of East and Southeast Asia at the University. The Center administers the M.A. program in Asian Studies, graduate certification in East and Southeast Asia, as well as a research travel grants program for students and faculty and a speakers series on Asian topics.

Center for South Asian Studies The Center for South Asian Studies at the University is one of the nine federally funded National Resource Centers for the study of South Asia-its diverse peoples, languages, cultures, religions, and history. Coordinating academic studies, outreach programs, and research relating to Afghanistan, Bangladesh, Bhutan, India, Nepal, Pakistan, Sri Lanka, and Tibet, the Center offers a wide range of courses in languages and the disciplines, a comprehensive library, and substantial fellowship and assistantship awards, as well as educational and cultural programs in the community.

Center for Public Service The Center for Public Service was created in 1987 by the merger of the former Institute of Government and portions of the former Tayloe Murphy Institute. With research programs in government, public policy, business and economics, and demographics, the Center brings multiple perspectives to the study of Virginia. It assists both state and local governments in the Commonwealth with research into specific issues, management expertise, planning, and social and economic data. The Center also sponsors professional education programs for government managers and elected officials, and it operates civic education programs like the Virginia Commission on the bicentennial of the United States Constitution and the Teacher Research Service. In all its work, the Center aims to apply the University's resources to improving the public life of Virginia.

Senior staff members are University faculty who frequently teach courses in their respective fields. The Center employs both work-study students, who serve as office staff, and graduate research assistants, who gain firsthand experience in research and government by participating in Center projects. The Center's publications program makes readily available a wealth of data on Virginia to supplement students' coursework in political science, economics, history, and sociology. Besides its central offices in Charlottesville, the Center maintains a Southwest Virginia office in Wise County.

The Center for Russian and East European Studies This center is an interdisciplinary graduate and undergraduate program concerned with Russia and Eastern Europe. Further information may be obtained from the Director of the Center or from the chairman of the academic department in which the student plans to enroll.

White Burkett Miller Center of Public Affairs The Miller Center is a privately endowed research center with a fifteen year history of contributing to the deeper understanding of public issues and to the amelioration of major national problems. The Center undertakes intensive research into issues of governance, with a unique emphasis on the role of the President in the American political system. In its J. Wilson Newman Pavilion patterned after the Virginia House of Burgesses, the Center sponsors a series of conferences, twice weekly forums, workshops and lectures engaging faculty, students and community leaders in serious continuing dialogue.

The Center has a small continuing staff, holding joint appointments in University departments including the Woodrow Wilson Department of Government and Foreign Affairs. Outstanding graduate students also assist the Center and write theses and dissertations.

By facilitating close and sustained cooperation between scholars, policy makers, and men and women of affairs, the Center encourages a new perspective on public affairs reflected in some 300 publications, occasional papers and articles appearing in its scholarly Journal . Through the combined efforts of its community of scholars and experienced national leaders who have been members of its seven national commissions, the Center seeks to direct the attention of officials and the public to the most urgent problems of national government and contribute to the clarification and improvement of governance.

The Thomas Jefferson Center for Studies in Political Economy This center was established in 1957. Its purpose is to facilitate research activities in the Department of Economics. Specific activities of the Center have included the sponsorship of visiting scholars and professors, the sponsorship of lectures and seminars, the award of fellowships, and the publication of research results.

Virginia Graduate Marine Science Consortium In December 1978, the State Council of Higher Education for Virginia recommended the creation of the Virginia Graduate Marine Science Consortium in its report, Graduate Marine Science Education in Virginia. The 1979 General Assembly passed the enabling legislation (Code of Virginia, Section 23-9.9:1).

The goals of the Consortium are:

Activities of the Consortium are governed by a Board of Directors which establishes all policies and procedures necessary for operation of the organization. The Board of Directors is composed of the presidents of all institutions of higher education which hold membership in the Consortium and the Director of the State Council of Higher Education.

Institutions of higher education which offer a graduate program in marine science are eligible for membership in the Consortium. As of January 1986, memberships were held by Old Dominion University, the University of Virginia, Virginia Polytechnic Institute and State University, and the College of William and Mary.

To achieve its goals, the Consortium has established the position of Director who is responsible to the Board of Directors. Primary among the duties of the director are the organization and coordination of the Virginia Sea Grant College Program, which receives funding for research, education, and advisory service activities related to the development and use of marine and coastal resources. In this capacity the Director is ultimately responsible for all Sea Grant activities in the Commonwealth, including proposal preparation and review, fiscal management, liaison with the National Sea Grant College Program, NOAA, and the conduct of individual Sea Grant projects. The office is located at Madison House, 170 Rugby Road; Dr. William L. Rickards serves as the Director, and Dr. Eugene Olmi is the Assistant Director.

Center for Advanced Studies This center was established to help certain departments in the University move from a position of strength to a position of academic excellence. The Center serves to stimulate research and instruction within the University while at the same time attracting outstanding professors to the University and recognizing the achievements of those already here.

Eminent scholars in disciplines encompassed by participating departments are appointed to the Center to enable them to further their scholarly interests and to become permanent members of the faculty once the term of their appointments to the Center are over. Center members may also have an opportunity to participate in the academic programs of the department through classroom teaching, through seminars, and through research.

Participating departments in the sciences are Astronomy, Biology, Biochemistry, Chemistry, Environmental Sciences, Mathematics, Medicine, Pharmacology, and Physics; in Engineering: Chemical Engineering, Electrical Engineering, Nuclear Engineering, Materials Science, and Systems Engineering; in the humanities and social sciences: Anthropology, Art, Economics, English Language and Literature, French Language and Literature, Germanic Languages and Literatures, Government and Foreign Affairs, History, Law, Philosophy, Psychology, Religious Studies, Slavic Languages and Literatures, Spanish, Italian, and Portuguese Languages and Literatures, and Sociology.


Admission Information

Admission Procedure

The Dean is the admissions officer of the Graduate School of Arts and Sciences. Application for admission must be made upon forms available at the Graduate School Office. The application must be supported by official transcripts of the applicant's entire academic record, including records of any advanced work which may have been done in another institution. Official results of the Graduate Record Examination (General Test and one Subject Test), and two letters of recommendation from professors, preferably those who taught in the field of the major subject, are required in further support of the application. Send all parts of the application under one cover (envelope) with the $40 fee to the Graduate School of Arts and Sciences.

The non-refundable application fee of $40 is payable at the time of application. Since the application fee is non-refundable, applicants are urged to read carefully the admission requirements before submitting an application.

In general, applications for admissions must be received by July 15 for admission in the fall semester, but applicants should check with individual departments as many departments have a much earlier deadline. Foreign student applications and all supporting documents must be received by April 15 for admission in the fall semester. Those who wish to be considered for financial aid awards should complete applications by February 1. See the Curry School of Education section of this Record for their exceptions to this policy of admission dates.

Admission Requirements

All applicants must take the General Test and the Subject Test in the proposed field of specialization. Inquiries concerning this testing program and application to take the tests should be addressed to the Graduate Record Examinations, Educational Testing Service, CN6010, Princeton, NJ, 08541-6010. Applicants for the M.S. in Accounting or MIS degrees should take the GMAT instead of the GRE.

The applicant must have a Bachelor's degree in arts or in science from a collegiate institution of recognized rank. Holders of the degree of Doctor of Medicine may be considered for admission as students in the Medical Science group.

The applicant should have a B average for the last two sessions of the undergraduate course, or the equivalent in terms of credit standards of the college from which the applicant comes, as estimated by the Dean of this Graduate School. Certain departments in this University, because of the large number of well qualified applicants, require a general grade average of B or higher.

Academic credits, undergraduate or graduate, earned more than 10 sessions, or 10 calendar years before the date of application for admission will ordinarily be considered no longer valid and therefore will not form a basis for admission to the Graduate School of Arts and Sciences. At the discretion of the department in which the student proposes to work, such credits may be validated by an examination or examinations given at the University of Virginia.


Financial Assistance

The University offers financial assistance to students in the Graduate School of Arts and Sciences through a variety of programs-fellowships, assistantships, work-study plans, and loans. Each of these programs is administered by a separate office and a student interested in applying for one of them should read the sections below to find the office to contact. Most superior students can expect to receive aid of some kind throughout their graduate careers.

State and Regional Scholarships and Fellowships

The John B. Adger Scholarships (three to five scholarships or fellowships with a stipend of approximately $500 each) were created under the will of the late Jennie W. Adger in memory of her husband, John B. Adger, M.A. (Virginia, 1880), and are awarded to male students, with preference to those from South Carolina or Virginia, who are taking courses leading to the degree of B.A. or M.A. The awards are made by the Alumni Board of Trustees of the University of Virginia Endowment Fund either to entering students or to students already in the University and may be renewed from year to year if the holders' records so justify. Half the award is paid to the recipients at the beginning of the first semester and the balance at the beginning of the second semester. Application should be made to the Vice President for Student Affairs.

The Bayly-Tiffany Scholarships were established in 1930 by a bequest of Mrs. Evelyn May Bayly Tiffany as a memorial to Thomas Henry Bayly and Louis McLane Tiffany. Preference is given to students from Northampton and Accomack counties, Virginia, but if qualified applicants are not available from these counties, awards are available to students from other portions of Virginia or from Maryland. Stipends vary according to need. Application should be made to the Office of Financial Aid.

The John Y. Mason Fellowship was founded in 1892 upon the gift of Col. Archer Anderson (Virginia, 1858), of Richmond. The holder must have been born in Virginia and must be a competent and deserving student in need of financial aid.

International Scholarships

The Aimee Marteau Scholarship (with a stipend ranging from $1,000 to $1,500) is awarded to a worthy student from the Republic of France on the recommendation of the Department of French Language and Literature. Income derived from a bequest under the will of the late Edith S. Figg.

Departmental Fellowships

Classics

The Gessner Harrison Fellowship was founded in 1933 by a bequest of Robert Lewis Harrison. Appointment is made upon the recommendation of the Chairman of the Department of Classics.

Economics

The William P. Snavely Fellowship was founded in 1977 by Tipton R. Snavely, Professor Emeritus of Economics, in memory of his son. Appointment is made upon recommendation by the Chairman of the Department of Economics.

English

The Sidney Ernest Bradshaw Fellowship was founded in 1936 by a bequest of Dr. Sidney Ernest Bradshaw, Ph.D. (Virginia, 1900), of $25,000. Appointment is made on the recommendation of the Department of English to "a graduate student who gives promise of becoming a distinguished college or university professor of English."

The Henry Coalter Cabell Fellowship was founded in 1903 upon the gift of Mrs. Kate Cabell Claiborne and Captain Henry Cabell, of Richmond, VA. Appointments are made upon the recommendation of the Chairman of the English Department.

The Majuel Ewing Fellowship recipients are chosen by the Graduate Committee of the Department of English.

The Henry Hoyns Fellowship was established in 1975 through a bequest in the name of Henry Hoyns. The first fellowships were awarded in 1977. The fellowships carry a stipend of $4,000 for the session and are awarded only to creative writers. Applications should be made to the Creative Writing Program in the Department of English by February 15 and should include manuscripts of the applicants' work in either poetry (20 pages), fiction (30-40 pages) or playwriting.

The Richard Carrington Phelan Memorial Fellowship was established in 1980 by a gift from Mr. and Mrs. Harry M. Phelan, Jr. and family in memory of their son, Carrington. The holder must be a first-year graduate student in the Department of English and preference is given to residents of Virginia who attended the University of Virginia as undergraduates. Appointment is made upon the recommendation of the Department of English.

The Robert D. Saltz Memorial Fellowship (with a stipend of $800-$1,000) was established in 1972 upon the gift of the Saltz family and donors' contributions to the Robert D. Saltz Memorial Fund. Appointment is made on the recommendation of the Department of English.

The James Southall Wilson Fellowship was established in 1954 in honor of Dr. James Southall Wilson, founding editor of the Virginia Quarterly Review, who prior to his retirement was Edgar Allan Poe Professor of English, Chairman of the Department of English, and Dean of the Graduate School of Arts and Sciences. Appointment is made by recommendation of the Chair of the Department of English.

Government and Foreign Affairs

The John Allan Love Presidential Fellowship was established in 1982 from a bequest made in 1961 by John Allan Love, a 1907 graduate of the University of Virginia. Recipients must be from the State of Missouri, preferably from the St. Louis area. Appointments are made upon recommendation of the Chairman of the Woodrow Wilson Department of Government and Foreign Affairs.

The William Wiley Morton Fellowship was established by Mrs. Nina Morton. Appointments are made upon recommendation of the Woodrow Wilson Department of Government and Foreign Affairs.

The Woodrow Wilson Foreign Affairs Fellowship was established in the 1960's and first awarded in 1982. Appointments are made upon recommendation of the Chairman of the Woodrow Wilson Department of Government and Foreign Affairs.

History

The Cincinnati Historical Fellowship was founded in 1955 by the Society of the Cincinnati in the State of Virginia. The award is made annually by the Society to a graduate student upon nomination of the faculty of the Corcoran Department of History. The award may be renewed for a second year of study at this or another university.

The William Cabell Rives Fellowship was founded in 1905 upon the gift of Dr. William Cabell Rives, of Washington, D.C., in honor of his grandfather, William Cabell Rives, the distinguished statesman. The holder must be a graduate student and must devote a portion of his or her time to work connected with the Department of History. Appointments are made upon the recommendation of the Department of History.

History and Political Science

The Thomas Jefferson Foundation Fellowships have been established by the Thomas Jefferson Memorial Foundation with a view to perpetuating the spirit and ideals of Thomas Jefferson. Preference will be given to applicants who expect to make college teaching their career and whose interests in history or political science focus generally upon the history, political ideas, institutions, and culture of the Age of Jefferson.

Physics

The Joseph Hall Bodine Scholarship was founded in 1965 by a bequest from Joseph Hall Bodine to be used as a scholarship for married graduate students majoring in physics. Appointment is made on the recommendation of the Department of Physics.

The Leland B. and Virginia C. Snoddy Fellowship was founded in 1964 by a bequest from Virginia Croft Snoddy. Appointment is made on the recommendation of the Department of Physics to a graduate student specializing in research in physics.

Sciences

The BP-America Fellowship was established in 1985 with an endowed gift from the SOHIO Corporation to provide support for an outstanding student in the area of science and technology. This fellowship has a stipend of $8,000 with the recipient chosen from enrolled students nominated by the science departments.

The ARCS Fellowship was established in 1984 as an annual gift from the Washington, D.C., chapter of the Achievement Awards for College Scientists Foundation. This fellowship has a stipend of $12,000 with the recipient chosen from enrolled students nominated by the science departments.

Sociology

The Phelps-Stokes Fellowships in Sociology. Awards are renewable. Founded in 1911 upon the gift of the trustees of the Phelps-Stokes Fund, these fellowships are awarded to beginning or advanced graduate students for the study of the Black in the South.

Special Fellowships

The Henry Clay Marchant Fellowships were founded in 1935 by Mrs. Fanny Bragg Marchant, of Albemarle County, Va., in memory of her husband, Henry Clay Marchant. Appointments are made by the Rector and Visitors of the University from students recommended by the Dean of the Graduate School of Arts and Sciences. Preference is given candidates, regardless of religious denomination, who are preparing to become medical missionaries or to enter the ministry. When proper selection cannot be made from these two classes of students, the awards may be conferred upon any scholars, whatever their educational goal, who are deemed worthy by the Rector and Visitors. The tenure of each fellowship is one year, but the holder may be reappointed upon the recommendation of the Dean of the Graduate School.

The Wallerstein Fellowship (with a stipend not to exceed $5,000) was established by a gift from Ruth C. and Morton L. Wallerstein to foster interest and research in Virginia municipal government. It is hoped, but not required, that recipients either be employees or officials of Virginia municipalities or persons intending to enter or re-enter Virginia municipal service upon completion of graduate work. Application forms may be obtained from the Institute of Government, 207 Minor Hall.

Assistantships

Assistantships and part-time instructorships are available in most departments. These involve teaching, grading, laboratory assistance, etc. The stipends vary according to the duties and the amount of time required of the student. For information concerning assistantships, applicants should write directly to the chair of the department in which they are interested.

Out-of-state graduate students who are teaching assistants and are paid at least $4,000 may receive a tuition adjustment fellowship to pay the difference between the out-of-state and in-state tuition. Out-of-state research assistants and graduate assistants who are paid at least $4,000 may receive a tuition adjustment fellowship to pay a percentage (up to 100 percent) of the difference between out-of-state and in-state tuition.

Graduate teaching assistants who are employed at half-time or greater (44 hours per month) will have their in-state tuition and required fees (excluding activities fees) remitted during the semester of their employment.

Loans and Part-Time Employment

In addition to the fellowships and assistantships described above, graduate students may apply for financial assistance through the Office of Financial Aid to Students. All awards from federal loan or employment funds are based on need. To apply for assistance a University financial aid application must be submitted to the Office of Financial Aid to Students and a Financial Aid Form (FAF) must reach the appropriate processing center by March 31. For further information or applications, contact the Office of Financial Aid to Students, 918 Emmet Street N., University of Virginia, Charlottesville VA 22903. See Chapter 3 for further information.


Graduate Academic Regulations

Registration On the days announced for advising and arranging course programs, the student should complete Final Registration using the ISIS system. The student should confer with the authorized representatives (either the chair or the graduate advisor) of the student's major department, to select a recommended course of study from the session; this recommended program should then be submitted in person to the Dean for approval. To be enrolled as a graduate student it is necessary that at least half of the load be in graduate level courses.

Registration is not complete until all fees have been paid, or satisfactory arrangements have been made with the Bursar. A student's registration record and consequently the fee determination will become fixed eight weeks after the first day of classes. Changes in a student's registration record after the final day for dropping a course can be made only with the approval of the Dean.

Every graduate student, resident or non-resident, must be registered in the Graduate School during the semester in which he or she is an applicant for a degree. Non-resident degree applicants should register at the beginning of the second semester, as ordinarily registration will not be accepted later in the session. See section on readmission after voluntary withdrawal.

Attendance Students are expected to attend classes throughout the session with the exception of University holidays. When necessary, excuses for absence from class are arranged between the student and the instructor of the course in question. Routine excuses for illness are not furnished by the Department of Student Health either to the student or to the instructor. On request of the Dean, the Department of Student Health will evaluate the effect of any illness upon a student's attendance and academic performance. Failure by students to attend lectures and other prescribed exercises in the courses for which they are registered may subject them to penalties for non-attendance.

Attendance Upon Examinations Written examinations are an essential part of the work of most courses in the Graduate School, and attendance upon them is required of every student. Absence from examination will not be excused except for sickness on the day of examination attested by a physician's certificate or for other cause which the Graduate Committee by special action may approve. An unexcused absence is counted as a failure.

Grades The standing of a graduate student in each course is indicated by one of the following grades: A+, A, A-; B+, B, B-; C+, C, C-; D+, D, D-; F. B- will be the lowest satisfactory grade for graduate credit, and students with a grade point average below 3.0 for an academic year will be considered as not making satisfactory progress towards a degree.

Failure to achieve at least a grade of B- in all graduate courses will invalidate candidacy for the degree in the current session. For certain courses in which the department does not require a final examination, permission can be granted to grade those courses on a S (satisfactory), U (unsatisfactory) basis. A report of "incomplete" on a graduate course will be changed by the Registrar to a failing grade if the course is not completed by the end of the next semester (including the Summer Session) in which the student is in residence. Unsatisfactory performance during any semester may be considered sufficient reason for enforced withdrawal from the University.

Application For A Degree Any graduate student who wishes to become a candidate for a degree must file the degree application with the Dean on a form available at the Graduate School Office. All graduate degree applications must be submitted not later than October 1 if the degree is to be conferred in January, or February 1 if the degree is to be conferred in May, or July 1 if the degree is to be conferred in August.

The degree application must include a program of work arranged in accordance with the degree requirements outlined in the following pages, and must state the title of the thesis or dissertation. A transcript of the applicant's previous academic record, attesting the content of his or her baccalaureate degree, must be on file in the Graduate School Office as well.

Graduate degrees are not conferred merely upon the basis of the number of courses passed, or the length of time spent in resident or non-resident work, but primarily upon the basis of the quality and scope of the candidate's knowledge and the ability in the chosen field of study. The applicant's graduate record should be better than a minimal passing average to be accepted as a candidate, and the department responsible for the student's graduate program must qualify him or her for candidacy. The degree application, approved by the candidate's advisory professor and the chairman of the department, will be submitted to the Dean.

Candidates who do not receive a degree in the semester for which their application has been approved must renew their application in proper form at the beginning of the semester in which candidacy for the degree is desired. Candidates who find that they will not be able to receive their degree in the semester for which their application was approved must remove their name from the degree list by a specified date in the semester.

Voluntary Withdrawal A graduate student may not voluntarily withdraw from the Graduate School of Arts and Sciences later than one week immediately preceding the beginning of course examinations. An official application to withdraw must be obtained from the Dean of the Graduate School of Arts and Sciences' Office and must be approved in writing by the Dean, with a statement of the reason for the withdrawal. A student under 18 years of age must have parental approval of such withdrawal. The student must report to the Dean of Students' Office for an exit interview. All student identification cards are to be deposited with the Dean of Students at the time of withdrawal. The official withdrawal form will be forwarded to the University Registrar who notifies all other administrative offices of the withdrawal action.

A student who withdraws from the University for reason of ill health must notify Student Health Services, and subsequent medical clearance from Student Health Services is among the requirements for readmission of all students. To apply for readmission to the University, the student must submit an application to the academic dean's office at least 60 days before the next University scheduled class registration.

Failure to comply with the above regulations will subject the student to suspension from the University by the Vice President for Student Affairs.

Readmission After Voluntary Withdrawal Readmission to the Graduate School of Arts and Sciences is not automatic; after absence of a semester or longer, a former student must apply for readmission to the Graduate School. This statement does not apply to graduate students pursuing graduate work in summer only.

Enforced Withdrawal The student may be required to withdraw from the University if the academic advisor, the responsible departmental members and the Dean of the Graduate School of Arts and Sciences determine that the student is making unsatisfactory progress towards a degree. See Grades, Voluntary Withdrawal, and University General Regulations.


Requirements For Specific Graduate Degrees

Master's Degree

The Master's degree will be conferred upon the holder of an approved baccalaureate degree who has fulfilled within the designated time limit all requirements as set forth below. Language requirements are included in the section on Ph.D. requirements. Successful candidates in those departments (science and mathematics) which offer both the M.A. and M.S. may upon recommendation of their departmental faculty elect the M.S. degree.

Program of Studies Not less than 24 credits of graduate courses must be successfully completed while regularly enrolled as a graduate student in the Graduate School of Arts and Sciences. The program should be arranged in consultation with the professors concerned, approved by a faculty advisor of the major subject or department, and then be approved by the Dean in a formal degree application submitted not later than October 1 if the degree is to be conferred in January, or February 1 if the degree is to be conferred in May, or July 1 if the degree is to be conferred in August. The courses may all be in one subject or department, but the candidate may, with the approval of his or her advisor, elect a limited number of appropriate courses offered in other departments. Only graduate courses (courses taught by members of one of the graduate faculties of the University) may be counted toward a graduate degree, and no extension, correspondence, home-study or transfer courses will be counted toward the degrees of Master of Arts and Master of Science.

Following the course descriptions for each department will be found statements of any special requirements in that department for the M.A. or M.S. degree.

Thesis Departments may include a Master's thesis as one of the degree requirements. Detailed instructions on the subject and method of the thesis are available in departments. The physical standards for the thesis and the deadlines for submission are the same as those for the Ph.D. dissertation.

Final Examination A candidate must receive a satisfactory standing in a final examination, oral or written or both, conducted by two or more faculty members designated by the department in which the candidate is working. The result of the examination, with the names of the examiners, must be reported by the chairman of the examining committee to the Graduate School no later than two weeks before Final Exercises.

Time Limitation All work for the Master's degree must be completed within five years from the time of admission if the work is done wholly during the regular academic session and within seven years if the work is done wholly or in part in summer sessions. In special cases, upon approval of the Dean of the Graduate School of Arts and Sciences, out-of-date work may be revalidated by examination.

Master's Degrees in the Summer Session

Any one of the Master's degrees described in the preceding pages may be obtained by properly qualified persons in four full summer sessions of residence, the equivalent in time of the regular session. Except by special permission of the Dean and the committee concerned not more than two graduate courses may be taken in each summer session and credited toward the 24 credits of graduate courses required for the Master's degree.

Admission and Registration In order to receive graduate credit for any courses taken in the summer session, all graduate students must conform to the same formalities for admission and registration as stated above for the regular session. After these formalities have been completed, the student must also register promptly at the summer session office.

Graduate students must register in person, but applications for admission, accompanied by official transcripts, should be mailed in advance to the Graduate School of Arts and Sciences.

Application for a Degree The requirements stated above for regular session students apply also to students in the summer session, with the exception that all students must submit their applications for the Master's degree to the Dean of the Graduate School of Arts and Sciences not later than July 1.

Requirements The requirements stated above for regular session students also apply to students in the summer session. The candidate for the M.A. or M.S. degree must submit the thesis by August 1 to the Graduate School office, in accord with the regulations stated under "Thesis."

All requirements must be met for graduate degrees in the summer session and a final report made to the Graduate School from the department at least a week prior to the date for the awarding of degrees. Graduate students in the summer session must complete all requirements for their Master's degrees within seven summers, or seven calendar years when a part of the work is taken in the regular academic year.

The regulations concerning grades and acceptance of degrees are the same as for recipients of the Master's degree in the regular session.

Under the course listings of the departments will be found statements of any special requirements for the degree of Master of Arts, of Master of Science.

Doctor of Philosophy

The degree of Doctor of Philosophy will be conferred upon the holder of an approved baccalaureate degree who has fulfilled within the designated time limit all requirements as set forth below under the headings: language requirements, program of studies, dissertation, and final examination.

Requirement Examinations in Foreign Languages for M.A./Ph.D. Candidates Students wishing to take foreign languages examinations to meet departmental or School graduate requirements should contact their departmental chairman. Examinations are offered in Spanish, German, French, and Russian and special arrangements may be made for ancient and other languages. Once the student has notified the department, a representative of that department will then contact the requested language department. At least two weeks' notice should be given to the language department in order that arrangements be made for test administration.

Two types of tests are available: "Proficiency" and "Mastery." Students should
carefully review their departmental requirements before they indicate which level test they wish to take.

Proficiency Examinations The proficiency examination for the M.A. and/or Ph.D. requirements is designed to test the student's proficiency in the language.

The examination consists of a prose passage in the language to be translated in 90 minutes into adequate, if not literary, English. The length will be between 250-750 words. The texts are chosen out of recent books, journals, or news magazines, and an attempt is made whenever possible to select them as relating to the major discipline of the student being tested. The student has to demonstrate a clear understanding of syntactical structures and some basic knowledge of cultural references. Verb wheels and dictionaries are allowed.

The results of the examinations are sent to the Dean's Office of the Graduate School of Arts and Sciences, with the graded examination booklets. The booklets are the property of the University of Virginia. A copy of the results is sent to the graduate advisor and the secretary of the student's department.

The grading fee has been set by the Graduate School, and students will be informed by their department that they must clear administrative matters with the Graduate School before receiving credit for the examination.

Mastery Examination The mastery examination differs from the proficiency examination in that it lasts two hours and is made up of three parts:

  1. A short critical prose passage (not necessarily contemporary) relating to the student's major to be translated in 40 minutes.
  2. Analysis of a short text relating to the student's major. Forty minutes are allowed to answer six to eight questions about the form and meaning of the proposed text.
  3. A short essay in the language with a general question relating to the student's major.
Dictionaries are permitted. Administrative details for the mastery examination are the same as those for the proficiency examination.

Program of Studies Constituting not less than three complete sessions of full-time graduate work or the equivalent, the program of studies must be successfully completed under satisfactory conditions of registration. The student may elect courses in more than one department or subject if they contribute appropriately to his or her program, but the entire program must be directed and approved by one department. (See Table of Major Requirements for specific requirements.)

A formal degree application must be submitted and must be approved by the Dean not later than October 1 if the degree is to be conferred in January, or February 1 if the degree is to be conferred in May, or July 1 if the degree is to be conferred in August.

With the approval of the supervising department and the Dean, up to one session of the required three sessions of graduate work may be completed at another graduate school or may be taken at this University on a part-time basis; also with the approval of the supervising department and the Dean, up to one session or the equivalent may be spent in dissertation research elsewhere. However, no candidacy will be approved unless the applicant has spent at least two consecutive semesters during the academic year beyond the M.A. or equivalent level in full-time residential study at this University.

Exceptional students who complete all other degree requirements within two calendar years of entering this Graduate School may petition the Dean to waive the third year of graduate work.

Following the course listings of the departments will be found statements of any special requirements for the degree of Doctor of Philosophy.

Dissertation The preparation of a dissertation exhibiting independent research in the candidate's major subject is required. The advisory professor will periodically evaluate the student's progress on the dissertation. If the student's progress is judged to be unsatisfactory, the advisory professor may recommend a new topic or may recommend to the department that the student not be allowed to continue his or her graduate work.

The title of the dissertation is to be approved by the advisory professor and submitted to the Dean on the degree application. The dissertation must be submitted in completed form to the department for approval by the advisory professor and by the special examining committee (see below, under "Final Examination"). The original and one copy, or two electrostatic copies of the dissertation on acceptable paper, must be brought to the Graduate School Office for inspection not later than December 1 if the degree is to be conferred in January, or May 1 if the degree is to be conferred in May, or August 1 if the degree is to be conferred in August.

The dissertation must be typewritten, double-spaced, upon 20 pound weight bond paper of good quality (either Crane's Thesis Paper, Standard Permalife, Xerox Archival Bond Paper, Capitol Bond Paper, Swan Linen Bond Paper, Millers Falls Old Deerfield Bond Paper, or Southworth Four Star Bond Paper), 8 1/2 x 11 inches, with a left-hand margin one and one-half inches in width. The remaining margins are to be one inch wide. Paper for the second copy must be of the same quality as the original, whatever process of reproduction is used, though it may be of 16 pound weight. Erasable paper is not acceptable. Pages should be numbered throughout, consecutively. Dissertations must be in manila envelopes with the following information noted thereon: Name of Author, Abbreviated Title of Dissertation (36 spaces or less), Degree, and Date to be Conferred.

After two copies of the dissertation have been inspected and approved at the Graduate School Office, the student will deliver these copies to the Photography Division of Printing Services, Alderman Library, and pay for the cost of permanent binding. A receipt showing that these two copies of the dissertation have been delivered to the Photography Division of Printing Services must be returned to the Graduate School Office. Personal copies will be handled by the Photography Division of Printing Services also.

More detailed instructions for typing a dissertation are available in the Graduate School Office (438 Cabell Hall, 924-7183). The student should consult the advisory professor in reference to any special departmental requirements relating to the dissertation.

All dissertations will be published by having a master microfilm negative made from each original dissertation. These negatives will be stored and serviced by University Microfilms of Ann Arbor, Michigan. Positive microfilms, or enlarged prints, will be produced to order at the standard rate for other scholars who desire access to any dissertation.

Each dissertation, when submitted, must be accompanied by three copies of an abstract of 350 words or fewer. The abstract, or summary, will be published in Microfilms Abstracts, for national distribution. No dissertation will be accepted without this abstract.

A fee of $60 for the above service must be paid to the Photography Division of Printing Services by the candidate for the Doctor of Philosophy degree before it is conferred.

Final Examination A candidate must receive a satisfactory standing in a final examination, oral, written, or both. Upon acceptance of the dissertation by the advisory professor and the department concerned, the Dean will appoint, upon nomination of the department, a special committee to examine the candidate upon such phases of the major subject and of allied subjects as the committee shall prescribe. The examining committee, under the chairmanship of the advisor professor, will consist of not fewer than four members from the graduate faculty, one of whom must be from another department and serves as a representative of the Graduate Committee. Through its chairman, the examining committee may invite other members of the departmental faculty to take part in the examination; indeed, it is recommended that the doctoral examination be given before the entire professional staff of the department concerned. The result of the examination, with the names of the examiners and their departmental affiliation, must be reported by the chairman of the examining committee to the Graduate School no later than two weeks before Final Exercises.

The candidate shall not be admitted to the final examination before satisfying the foreign language requirement, if such is required by the candidate's department. No candidate may be admitted to the final examination until the dissertation has been accepted. Preliminary examinations may, in addition, be required by individual departments.

Time Limitation All requirements for the Ph.D. must be completed within seven years from the date of admittance into the Ph.D. Program. In special cases, upon approval of the Dean of the Graduate School of Arts and Sciences, work out-of-date may be revalidated by examination. In case of interruption of work by military service, time spent in service will be excluded from the computation of this seven-year period.

Certificate of Candidacy A Certificate of Candidacy may be awarded by certain departments to students who have completed all requirements for the Ph.D. degree except for the dissertation.

Table of Major Requirements


See departmental entries for any departmental degree requirements
M.A., M.S.
Fee RequirementFull tuition and fees for at least two semesters or the equivalent.
Language RequirementRefer to departmental degree requirements.
Residency RequirementMust complete not less than 24 credits of graduate courses while regularly enrolled as a graduate student. No transfer or extension credits may be counted.
Time LimitationFive years from the initial registration.
Final ExaminationMust make a satisfactory standing in a final comprehensive examination, oral, written, or both.
M.F.A.
Drama and English onlySee Drama and English Departments for statement of requirements.
Ph.D.
Academic RequirementMust complete not less than 72 credits of courses while regularly enrolled as a graduate student, including at least 54 credits of courses other than non-topical research.
Language RequirementRefer to departmental degree requirements.
Residency RequirementTwo consecutive semesters in full-time residential study beyond the M.A.
Time LimitationSeven years from the time of Ph.D. enrollment.
Dissertation/Final ExaminationMust prepare dissertation and make a satisfactory standing in a final examination, oral, written, or both.
Deadline Dates For The Above Degrees
Degree applications are due-Not later than October 1 if the degree is to be conferred in January.
-Not later than February 1 if the degree is to be conferred in May.
-Not later than July 1 if the degree is to be conferred in August.
Theses/Dissertations are due-Not later than December 1 if the degree is to be conferred in January.
-Not later than May 1 if the degree is to be conferred in May.
-Not later than August 1 if the degree is to be conferred in August.
Title Pages are due-Not later than November 1 if the degree is to be conferred in January.
-Not later than April 1 if the degree is to be conferred in May.
-Not later than July 1 if the degree is to be conferred in August.


Departments and Programs

For most departments listed below, specific degree requirements follow the course listings.