4: University Regulations
Academic Regulations |
Non-Academic Regulations |
The Honor System
Department of Parking and Transportation
Department of Student Health
Address Changes |
Alcohol and Drug Policy |
Substance Abuse Resources |
Bicycle Policy |
Computer Usage Policy |
Confidentiality of Student Records
Discrimination Complaint Procedures |
Dogs Running at Large |
Fund Raising Projects by Student
Organizations on University Grounds |
Misuse of Student IDs at Athletic Events |
Residence Hall Visitation
Security Policy |
Sexual Harassment Policy |
Solicitors and Sales Representatives
Statement of Students' Rights and
Use of University Equipment
Use of University Facilities |
University Services and Activities |
Videotapes and Copyright Law
University Services and Activities
This policy and procedure were adopted to ensure that services
and activities offered by the University are consistent with the
mission of the University and do not compete unfairly with the
- General Policy
- When determining whether University services and activities
should be maintained, supported or established by the University,
the following factors will be considered:
- Does the service or activity play a significant role in the
fulfillment of the University's educational, research, public
service and/or support functions, without regard to profit?
- Does the activity provide an important service at a reasonable
cost to the University?
- Will this activity provide a convenience to staff, faculty,
students and patients because of location or other considerations?
- Does the activity offer a required service which the private
sector cannot conveniently, adequately or economically provide?
- Will the program or activity unnecessarily duplicate services
already provided at the University?
- Goods and services may be offered to the general public when
incidental to the provision of such goods and services to University
faculty, staff, students and patients. Such University services
and programs should, however, further the University's mission.
(Such services and goods could include food, refreshments, mementos,
etc., provided in conjunction with approved University programs.)
- Services and activities should not be offered to the general
public or to the University community solely as a means of creating
additional revenue or because the University can provide the service
at a cost savings to its faculty, staff, students and patients.
- Services and activities should be reviewed periodically, as
provided below, to ensure conformance with the intent and purpose
of this policy.
- This policy does not apply to instructional programs currently
approved by the Provost or sponsored program activities currently
reviewed by the Office of Sponsored Programs.
- New or Expanded Services and Activities: All new or expanded
services and activities, except those relating to degree programs and
course offerings, must pass through a four-step
review process before being offered to the general public or to
University faculty, staff, students and patients. If a proposal
is offered before final approval is secured under these procedures,
the University will not be responsible for any commitments, obligations
or expenses incurred if the proposal is disapproved.
- The proposal must be approved by the responsible department
head or dean. If such approval is obtained, an activity description
must be prepared. The activity description should include the
following information to demonstrate that the proposal meets the
conditions of the Services and Activities Policy or that sufficient
justification exists for an exception to those conditions:
- A statement of the activity's purpose describing the goods
and services it will provide.
- An analysis of costs (including rate calculation) and benefits
of the service and of what alternatives exist through other sources
to provide similar services. This comparison should also evaluate
quality, price and convenience compared to services which could
be purchased on the outside.
- Documentation showing the funding source or the extent to which
the activity must be subsidized by the University, including required
usage of University facilities and services and the intended disposition
of any net income generated by the activity.
- Factors pertinent to the proposed or current activity which
show how it affects the overall mission of the University.
- A statement describing the customers served, methods of customer
solicitation and planned pricing policies.
- The activity description must be sent to the Assistant Comptroller
for Financial Analysis or, if a Hospital activity, to the Director
of Finance of University Hospitals. The Assistant Comptroller
or Director of Finance should review the activity to ensure congruence
with the policy on Services and Activities and to secure additional
reviews from the General Counsel, the Director of Governmental
Relations, Risk Management and Budget Office, as appropriate.
Such reviews could turn up potential problems such as unrelated
business income (by the General Counsel); political sensitivity
to competition with private business (by Governmental Relations);
uninsured risks (by Risk Management); and lack of funds to cover
overhead (by the Budget Office).
- Upon completing this review, the Assistant Comptroller or Director
of Finance must send a brief analysis of the proposal and
for its adoption, modification, or rejection to the department
head or dean. If the department head or dean proposes alterations
in the proposal in response to the recommendations, the proposal
goes back to step 2 of this process. If the Assistant Comptroller
or Director of Finance recommends adopting the proposal, or if
the department head or dean continues to support the program despite
a negative recommendation, the activity description and the
must be sent to the Senior Vice President and Chief Financial
- Existing Services and Activities: Services and activities provided
by the University will be reviewed
at least once every five years by the responsible Vice President
to make sure they are in compliance with the intent and purpose
of the University's policy on Services and Activities. This review
should include consideration of the information contained in an
activity description as outlined in Paragraphs 1(a), 1(b), 1(c),
1(d) and 1(e) of Section II. A of this procedure.
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Return to: Chapter 4 Index