14: Student Affairs and Student Services

Student Affairs | Student Services | International Student Admission

Student Affairs

Division of Student Affairs (The Rotunda, 924-7984)   The Division of Student Affairs is concerned with all phases of student life at the University. It serves as the principal agency for the advising of students in their extracurricular and personal affairs, and coordinates University efforts to assist students with disabilities who qualify for special attention under Section 504, Rehabilitation Act of 1973. The Vice President for Student Affairs has responsibility and authority in all relations with offices of student government.

African-American Affairs Office (Luther P. Jackson House, #4 Dawson’s Row, 924-7923)   The mission of the Office of African-American Affairs (OAAA) is to assist the University with providing a sensitive and welcoming environment for African-American students. To this end, it works with such offices as financial aid, career planning and placement, counseling, student health, etc. to facilitate the delivery of services to students. In addition, the OAAA offers a variety of programs and services. Its nationally acclaimed Peer Advisor Program aids first-year and entering transfer students with their college transition. The Student-Faculty/Administrator Mentoring Program gives student supportive and nurturing experiences for personal and intellectual development. The Student Leadership Program provides leadership training and development from first-year through graduate/professional school. The Luther Porter Jackson Cultural Center contributes to the cultural life of the University by offering workshops, lectures, performances, and exhibitions related to the African-American experience. The Nat Turner Library is a repository for print and audiovisual materials documenting the Black experience in the United States. OAAA services include academic monitoring, outreach, and recognition; personal counseling and advising; University orientation; alumni networking; and student advocacy.

In addition, the OAAA (working in conjunction with the parents of African-American students) created the Parents Advisory Association (PAA), which assists with a variety of support opportunities for students including the establishment of the PAA Emergency Loan.

Office of Career Planning and Placement (Garrett Hall 924-8900)   The Office of Career Planning and Placement (OCPP) help graduate students prepare for and make a transition to professional life. The Assistant Director for Graduate Studies aids advanced degree candidates in their job search, working to familiarize them with OCPP services, advising them on both academic and non-academic career concerns and options, suggesting career resources, and making referrals to other career specialists.

As an academic career advisor, the assistant director complements the primary departmental role in the professional development of graduate students seeking academic careers; collaborating with directors of graduate study, job placement advisors, and departmental administrators. OCPP also provides a depository and distribution point for confidential letters of recommendation for graduate students seeking academic positions.

As a non-academic career advisor, the assistant director helps individuals identify their skills and articulate their personal values; factors crucial in determining their career options and personal goals.

OCPP maintains an extensive collection of written and audiovisual materials related to career resources and the job search, including current information about many of the governmental agencies and businesses which annually interview students on Grounds. OCPP-sponsored group orientations help acquaint students with OCPP resources, while workshops on interview techniques, researching employers, and composing curriculum vitae, resumes, and cover letters aid students in their employment searches. The assistant director is available for consultation through daily scheduled appointments, or during walk-in hours.

OCPP is available on-line through an e-mail help line, and through a site which connects students to wordwide career and job search information, position openings, graduate school databases, and much more. An on-line site devoted to graduate students provides additional information about academic and non-academic job searches. Videoconferencing facilities are also available to graduate students who wish to be interviewed by someone far from grounds.

OCPP also offers programs throughout the year which can reduce the amount of time students devote to researching careers. Every effort is made to provide graduate students access to professionals from assorted career fields, who can speak directly to their questions about employment

Dean of Students Office (Second Floor, Peabody Hall, 924-7133); Office of Residence Life (Dabney House, 924-3736)   The staff members are located in two functional offices where they attempt to meet the diverse needs of graduate and undergraduate students. They view their offices as centers of communication for student concerns to be exposed, discussed, and acted upon in both formal and informal settings. The members of the staff are willing to meet with individuals or groups to examine alternatives to issues of student life.

The staff is involved with student government, organizations, residential life, judicial concerns, orientation and student activities. They serve on a variety of University-wide committees and provide valuable resources for others. In general, the Office of the Dean of Students is an ideal place in the administration to take problems or ideas and seek solutions. All students are encouraged to visit.

Office of Financial Aid to Students (918 N Emmet Street, 982-6000)   The Office of Financial Aid provides assistance to students in obtaining grants, loans, and work-study to defray part of their educational expenses. The services of this office are outlined in chapter 3.

Learning Needs and Evaluation Center (LNEC) (Elson Student Health Center, 243-5180)   The LNEC provides direct and indirect services to students with diagnosed disabilities. The LNEC teaches learning strategies to individuals; mediates academic accommodation with faculty and deans; arranges for scribe and transcribing services, reading services, word processing and written language assistance, interpreters, and class notes during periods of absence related to the disability; and serves as liaison with standardized test bureaus, Recording for the Blind, and agencies for specific disabilities or rehabilitation. The LNEC also offers limited screening services to identify and potentially address academic problems of matriculated students.

Newcomb Hall/University Union (Newcomb Hall, 924-3329)   Centrally located on the Grounds, Newcomb Hall, the University Student Center, is the “community center” for students, faculty, staff, administration, and guests at the University of Virginia. Newcomb Hall is more than just a building -- it is a uniquely planned integration of facilities, services, and programs designed to facilitate co-curricular learning, enhance personal growth and development of students, afford opportunities for social interaction and leisure activities, and encourage appreciation of diversity. Newcomb Hall provides for many of the day-to-day on-Grounds life need of members of the University community and their guests.

The programming component of Newcomb Hall includes University Union, the student program board. University Union provides cultural and entertainment programs including, but not limited to, speakers, concerts, performing arts, art exhibits, films, and short courses.

Newcomb Hall is the home of a wide range of services, including the Information Center, dining facilities, a movie theater, a game room, a full-service bank, a hair salon, a travel agency, a post office branch, a bakery, an art gallery, as well as meeting spaces, lounges, and a ballroom. Newcomb also houses a large number of student organization offices, including Student Council, University Union, the Honor and Judiciary Committees, and the Cavalier Daily.

Newcomb Hall serves as a central gathering place for the entire University community, and provides a comfortable and congenial atmosphere for the variety of tasks and events that are an essential part of University life.

Open House Hotline (A Program of Madison House, 295-TALK)   Trained volunteers are available to help callers using nondirective, nonjudgmental, confidential empathic listening. Referrals to professional and long-term assistance are available. The hotline operates during most of the academic year, Monday through Friday, from 12:00 noon to 7:00 A.M., and 24-hours per day on the weekend.

Resident Staff Program (Dabney House 924-3736)   Each residence hall is staffed by members of resident staff who are available to assist students through peer counseling, referral, and programming. This student peer program is supervised by the Office of the Dean of Students/Residence Life.

Harrison Bowne “Tersh” Smith, Jr. Memorial Center for Counseling and Psychological Services (CAPS) (204 University Way, 924-5556)   The center provides a broad and comprehensive range of psychological services, including psychological and psychiatric assessment, referral, individual and group psychotherapy, pharmacotherapy, 24-hour on-call crisis consultation, emergency walk-in and crisis intervention, and consultation. These services are available to administrators, faculty, students, families, and allied professionals.

Department of Student Health (Elson Student Health Center, 924-5362)   Student Health provides outpatient care in general medicine, gynecology, and counseling and psychological services for all registered University students. It is the mission and responsibility of the department to insure the achievement and maintenance of students’ health and knowledge of healthful practices that support their educational achievement, social adjustment, and participation in extracurricular activities to their full potential. The focus of Student Health is on education and wellness through health promotion programs and outreach, advocacy of students’ health interests, and a belief that each clinical encounter is an opportunity for teaching healthful lifestyle practices. A full description of Student Health services may be found in the chapter entitled University Regulations.

Students with Disabilities (243-5180/V or 243-5189/TTY, Fax: 243-5188)   Students who have any physical or emotional impairment which may require reasonable accommodation at the University should contact the Learning Needs and Evaluation Center. Such impairments may include but are not limited to: impaired vision, hearing, mobility, or a specific learning disability such as dyslexia or expressive dysphasia. The University is making every reasonable attempt to make the Grounds and its facilities accessible, and through reassignment of classroom space on a need-based program, accessibility is assured. Students seeking academic accommodation are advised to make early contact with the LNEC to ensure minimum disruption of classes and progress toward their degree program.

Student Legal Services Program (Peabody Hall, Room 109, 924-7524)   Student Council sponsored legal counsel is available through this program to those students who pay the student activities fee. The agency is staffed by two attorneys and a large support staff. Most areas of civil law and some criminal cases are handled by this office, with a concentration on landlord-tenant conflicts, consumer rights, and related legal situations arising from a student’s residence in the Charlottesville-Albemarle community. Initial consultations are free.

Transfer Student Peer Advisor Program (Dean of Students, Peabody Hall, 924-7430)   The Transfer Student Peer Advisor (TSPA) Program aids traditional and non-traditional age students transferring to the University. The primary goal of this program is to assist transfer student integration to the University. Every year approximately 50 students are selected to serve as TSPAs. Each initiates contact with 10 to 12 transfer students during the summer and then serves as a primary resource and guide for these students as they enter the University.

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