5: University Regulations
Academic Regulations |
Non-Academic Regulations |
The Honor System
Department of Parking and Transportation Services |
Department of Student Health
Address Changes |
Alcohol and Drug Policy |
Amplified Music |
Bicycle Policy |
Computer Usage Policy
Confidentiality of Students' Records |
Copyright Law |
Discrimination Complaint Preocedures
Dogs Running at Large |
Fund-Raising Projects by Student Organizations on University Grounds
Grievance Procedure |
Misuse of Student I.D.s at Athletic Events |
Residence Hall Visitation
Security Policy |
Sexual Assault |
Sexual Harassment Policy |
Solicitors and Sales Representatives
Statement of Students' Rights and Responsibilities |
Use of University Equipment
Use of University Facilities |
University Services and Activities
University Services and Activities
This policy and procedure were adopted to ensure that services and
activities offered by the University are consistent with the mission of
the University and do not compete unfairly with the private sector.
I. General Policy
- When determining whether University services and activities should be
maintained, supported or established by the University, the following
factors will be considered:
- Does the service or activity play a significant role in the
fulfillment of the University's educational, research, public service
and/or support functions, without regard to profit?
- Does the activity provide an important service at a reasonable cost
to the University?
- Will this activity provide a convenience to staff, faculty, students
and patients because of location or other considerations?
- Does the activity offer a required service which the private sector
cannot conveniently, adequately or economically provide?
- Will the program or activity unnecessarily duplicate services already
provided at the University?
- Goods and services may be offered to the general public when
incidental to the provision of such goods and services to University
faculty, staff, students and patients. Such University services and
programs should, however, further the University's mission. (Such
services and goods could include food, refreshments, mementos, etc.,
provided in conjunction with approved University programs.)
- Services and activities should not be offered to the general public
or to the University community solely as a means of creating additional
revenue or because the University can provide the service at a cost
savings to its faculty, staff, students and patients.
- Services and activities should be reviewed periodically, as provided
below, to ensure conformance with the intent and purpose of this policy.
- This policy does not apply to instructional programs currently
approved by the Provost or sponsored program activities currently
reviewed by the Office of Sponsored Programs.
- New or Expanded Services and Activities
All new or expanded services and activities, except those relating to
degree programs and course offerings, must pass through a four-step
review process before being offered to the general public or to
University faculty, staff, students and patients. If a proposal is
offered before final approval is secured under these procedures, the
University will not be responsible for any commitments, obligations or
expenses incurred if the proposal is disapproved.
- The proposal must be approved by the responsible department head or
dean. If such approval is obtained, an activity description must be
prepared. The activity description should include the following
information to demonstrate that the proposal meets the conditions of the
Services and Activities Policy or that sufficient justification exists
for an exception to those conditions:
- A statement of the activity’s purpose describing the goods and
services it will provide.
- An analysis of costs (including rate calculation) and benefits of the
service and of what alternatives exist through other sources to provide
similar services. This comparison should also evaluate quality, price
and convenience compared to services which could be purchased on the
- Documentation showing the funding source or the extent to which the
activity must be subsidized by the University, including required usage
of University facilities and services and the intended disposition of
any net income generated by the activity.
- Factors pertinent to the proposed or current activity which show how
it affects the overall mission of the University.
- A statement describing the customers served, methods of customer
solicitation and planned pricing policies.
- The activity description must be sent to the Assistant Comptroller
for Financial Analysis or, if a Hospital activity, to the Director of
Finance of University Hospitals. The Assistant Comptroller or Director
of Finance should review the activity to ensure congruence with the
policy on Services and Activities and to secure additional reviews from
the General Counsel, the Director of Governmental Relations, Risk
Management and Budget Office, as appropriate. Such reviews could turn up
potential problems such as unrelated business income (by the General
Counsel); political sensitivity to competition with private business (by
Governmental Relations); uninsured risks (by Risk Management); and lack
of funds to cover overhead (by the Budget Office).
- Upon completing this review, the Assistant Comptroller or Director of
Finance must send a brief analysis of the proposal and recommendations
for its adoption, modification, or rejection to the department head or
dean. If the department head or dean proposes alterations in the
proposal in response to the recommendations, the proposal goes back to
step 2 of this process. If the Assistant Comptroller or Director of
Finance recommends adopting the proposal, or if the department head or
dean continues to support the program despite a negative recommendation,
the activity description and the recommendations must be sent to the
Senior Vice President and Chief Financial Officer.
- Existing Services and Activities
Services and activities provided by the University will be reviewed at
least once every five years by the responsible Vice President to make
sure they are in compliance with the intent and purpose of the
University's policy on Services and Activities. This review should
include consideration of the information contained in an activity
description as outlined in Paragraphs 1(a), 1(b), 1(c), 1(d) and 1(e) of
Section II. A of this procedure.
Continue to: The Honor System
Return to: Chapter 5 Index