The University of Virginia and UREG will be closed from November 22nd to November 24th. All transcript orders placed on November 21st will be processed when we resume our normal business hours on November 27th.

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Spring 2018

Non-degree students or students enrolled through the School of Continuing and Professional Studies should contact 1-800-346-3882 or email scpsregistration@virginia.edu.

Enrollment at the University requires completion of these steps:

1. Enroll in Classes

Graduate:

Graduate Military, Graduate Veteran, and Graduate ROTC students may enroll in spring classes beginning Monday, October 30, at 7:00 AM

Returning Graduate students (except Law, Darden, and Medicine) may enroll in spring classes beginning Tuesday, October 31, at 7:00 AM, and are recommended to enroll prior to December when tuition bills are produced.

Undergraduate:

Returning Undergraduate students may enroll once their enrollment appointment date and time is reached. This date and time is available in the SIS Student Center. (Undergraduate students should check to see if their School/Department requires them to see an advisor before enrolling.)

New Graduate students and Open Enrollment: Friday, December 1

College of Arts and Sciences students maximum units are set at 15 and Commerce students are set at 17 until November 10. (Friday, November 10: College of Arts and Sciences maximum units increase to 17 and Commerce maximum units increase to 19.)

January Term:

  • Graduate, 4th and 3rd year students' appointment times begin at 7:00 AM on Monday, November 13
  • 2nd and 1st year students' appointment times and Open Enrollment begin at 7:00 AM on Tuesday, November 14

All holds must be cleared before enrolling in classes. A complete listing of classes can be found in the Schedule of Classes through Class Search.

2. Pay Tuition & Fees

A statement of Spring term charges will be available in December on-line through QuikPay@UVA (accessible through SIS), and must be paid or properly deferred by the January due date.

Payment can be made electronically by e-check or credit card at QuikPay@UVa, in person at the Cashier’s Office in Carruthers Hall or by check sent to Student Financial Services, P.O. Box 400204, Charlottesville, VA 22904.

3. Enrollment Instructions

In order to be considered enrolled at the University for the Spring 2018 term, students must be enrolled in at least one class and not have any Negative Service Indicators (holds) by 5:00 p.m. on Friday, January 19. Students with Negative Service Indicators at this time will have their classes dropped.

  • Students not enrolled at the University by 5:00 p.m. on January 19 will be required to complete the Late Enrollment process in order to become enrolled.
  • Privileges related to the University ID card will be discontinued beginning on Thursday, January 25 for those not enrolled by 5:00 p.m. on January 19 and who do not complete late enrollment.
4. Late Enrollment

Complete the Late Enrollment Form if your Spring 2018 term was cancelled due to Negative Service Indicators or lack of enrollment prior to the 5:00 p.m. Friday, January 19, deadline. The late enrollment process begins Tuesday, January 23.

Instructions for Prior to Add/Drop:

Late enrollment fee: Before Add/Drop period ends $25.00
  1. Obtain late enrollment form from UREG (Carruthers Hall, 1001 N. Emmet St.)
  2. Present form to Student Financial Services for approval
  3. Return form to UREG for processing

Instructions for Post-Add/Drop:

Late enrollment fee: After Add/Drop period ends $50.00
  1. Print Late Enrollment Form
  2. Present form to Dean’s office (required after the semester Add/Drop period) for approval
  3. Present form to Student Financial Services for approval
  4. Return form to UREG for processing

The student must log into SIS and re-enroll in their courses. Students are not guaranteed re-enrollment in all of their desired courses for the semester.

Students may not attend classes in which they are not enrolled nor may they bring guests to classes

Release guidelines for Course Enrollment

Each student is assigned an enrollment appointment date and time based on the following guidelines:

Undergraduate Enrollment Appointment Date Assignment:

  1. Academic fourth-year Transition, Echols, Rodman, College Arts Scholars, College Science Scholars, Military, Veteran, and ROTC, men's and women's basketball, cross country, golf, lacrosse, squash, swimming and diving, track and field, and tennis; baseball, softball, rowing, and wrestling, random within year
  2. Academic fourth-year, random within year
  3. Academic third-year Transition, Echols, Rodman, College Arts Scholars, College Science Scholars, Military, Veteran, and ROTC, men's and women's basketball, cross country, golf, lacrosse, squash, swimming and diving, track and field, and tennis; baseball, softball, rowing, and wrestling, random within year
  4. Academic third-year, random within year
  5. Academic second-year and Academic first-year Transition, Echols, Rodman, College Arts Scholars, College Science Scholars, Military, Veteran, and ROTC, men's and women's basketball, cross country, golf, lacrosse, squash, swimming and diving, track and field, and tennis; baseball, softball, rowing, and wrestling, random within year
  6. Academic second-year, random within year
  7. Academic first-year, random within year
  8. College students who fail to verify their enrollment

All returning Graduate Students - enrollment appointment dates begin one week before undergraduates.

Note: These deadlines for individual courses are enforced based upon the School (or faculty member’s school) offering the course not the school in which the student is enrolled. For example, an Engineering student enrolled in a College of Arts and Sciences course must follow the College deadlines. The School of Commerce only allows class withdrawals from 1000-2000 level Commerce classes.

Enrollment Dates
Returning Undergraduates Monday, November 6 (date and time available in SIS)
Graduate Military, Graduate Veteran, and Graduate ROTC studentsMonday, October 30
Returning Graduates
(including 5th year Teacher Education Program)
Tuesday, October 31
New Graduate students and new Undergraduate students Friday, December 1

Full Time Credit Hours

Undergraduate Credits MinimumMaximum
Architecture 1218
Arts & Sciences 1215 (increase to 17 credits on November 10)
Commerce 1517 (increase to 19 credits on November 10)
Education 1218
Engineering 1219
Frank Batten School of Leadership & Public Policy1217
Nursing 1217
School of Continuing and Professional StudiesN/A17
Graduate Credits Minimum Maximum
Architecture 1219
Arts & Sciences 916
Commerce 1217
Darden 1219
Education 1218
Engineering 1215
Frank Batten School of Leadership &
Public Policy
1217
Law 1217
Medicine N/A17
Nursing 1215
School of Continuing and Professional StudiesN/A17

* Once a student enrolls in the minimum number of credits for their school, SIS does not allow dropping below that threshold. Students in need of performing this action must consult with the School Registrar.

Add/Drop/Withdrawal Deadlines

Add Drop without Penalty (course removed from transcript) Drop with W **
- Architecture
- Arts & Sciences
- BIS Program
- Commerce
(1)
- Education (2)
- Frank Batten School of Leadership & Public Policy
- Nursing
January 31 February 1

March 14

- Engineering January 31 February 28 March 14
- Law January 29 January 29 (4:00 pm) April 27
- Darden
- Medicine
Do not use SIS for course enrollment; consult school for details
- School of Continuing and Professional Studies BIS students follow the schedule above; other SCPS students should consult the School’s website at http://www.scps.virginia.edu/audience/students/add-drop-withdrawal or use the contact information at http://www.scps.virginia.edu/contact.

(1) Withdrawals ONLY from 1000-2000 level Commerce courses are allowed.

(2) Withdrawals from Curry distance courses are subject to a different schedule; please consult your advisor for additional information.

** This deadline applies only to withdrawal from individual courses while remaining in other courses. See instructions below for information on withdrawal from all classes. Withdrawals cannot be made via SIS, and are subject to school regulations.

Withdraw from Class

For undergraduate students only: Use SIS to withdraw from a class!

Most undergraduate students can withdraw from classes in SIS until 11:59 PM on the day of the class withdrawal deadline date. (see Important Notes below)

DON’T WAIT UNTIL THE LAST MINUTE TO WITHDRAW FROM A CLASS AS THE CLOCK ON YOUR COMPUTER COULD BE BEHIND THE INTERNAL CLOCK IN SIS. “SIS TIME” COUNTS – NOT THE TIME ON YOUR COMPUTER.

To get started, go to the drop tab in your SIS Student Center. Use the DROP transaction for the desired class. When you get the message about withdrawing, click on the "Request Class Withdrawal" link and follow the directions.

Important Notes:

  • The School of Commerce only allows class withdrawals from 1000-2000 level Commerce classes.
  • The School of Engineering does not allow online class withdrawals. If you are an Engineering student, contact your school for assistance.
  • If withdrawing from a class results in you falling below your school minimum credit load, approval is not guaranteed. You should continue attending all classes until you receive approval.
  • This process cannot be used to withdraw from the University (e.g., from all of your classes). If you are planning to withdraw from the University, please contact your school of enrollment.

Please visit the SIS Help Center for Frequently Asked Questions.

Withdrawal from the University

As of the first day of the semester, dropping all courses requires withdrawing from the University. A percentage of the tuition will be charged, pro-rated based on the week in which the withdrawal is effective. Contact your dean to complete the necessary paperwork. Withdrawals can be made for personal, medical, or uniformed services reasons.

Withdrawals from individual courses after the drop deadline, while remaining registered in other courses, can be made according to the schedule set by the individual schools.

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