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Add/Drop/Withdrawal Deadlines (based on student's school of enrollment)
Note: These deadlines are based on the school in which you are enrolled, not on the school offering the course you wish to add or drop.

*Withdrawals cannot be made via ISIS, and are subject to school regulations. Withdrawals from Commerce courses are not allowed for Commerce students. This deadline applies only to withdrawal from individual courses while remaining in other courses. See instructions below for information on withdrawal from all courses.

Undergraduate Advising   Returning undergraduate students must meet with an advisor before adding courses. Your advisor will give you a five-digit advising access code, which must be entered into ISIS the first time you enroll in courses. Students without an advisor gain access to ISIS after those who have seen their advisor and obtained the advising access code. This number will change each semester, but has to be entered only once each semester. The entry time is the hour and day on which you can first enroll in courses.

Priority Registration for Pre-Enrollment   Each student is assigned a beginning date and time (‘time ticket’) for pre-enrollment, which is based on their assigned priority. Initial access to the course enrollment functions of ISIS is based on the following priority schedule (refer to Appendix H for definitions):

All Graduate Students (pre-enrollment ‘time tickets’ begin one week before undergraduates)

*Undergraduate Students enrolled at UVa prior to Fall 2007 are 'grandfathered' and use the following:

*Undergraduate Students admitted or transferred * to UVA effective Fall 2007 use the following:

*Transfer credits are ONLY included in ‘total number of completed credits’ for students admitted as transfer students, AND for courses taken prior to the first term of matriculation (enrollment) at UVa as an undergraduate student.

AP credits are not factored in the pre-enrollment time ticketing process.

Teacher Education (TED) and special students are not considered graduate students, but are included in these priorities.

Adding a Course   Once you have chosen the add function, ISIS will ask you for a term code. For spring 2008 this is "081. For each class you wish to add, enter the five-character schedule number, found in the first column of the course listings. If the course is full or you do not meet the course restrictions, ISIS will ask you to make another selection.

Courses marked "II" or "TD" require a four-character instructor number. This number identifies the faculty member overseeing your research.

Some courses are available for a range of credit. ISIS will ask you to enter the number of credits for which you wish to take the course.

If you want to take a course for audit or credit/no credit, select the appropriate grading option. Changes in grading option can be made only through the add deadline. Selection of the audit option is subject to faculty approval, and faculty have the authority to refuse an auditing student.

ISIS will force you to drop one section when you attempt to add another section of the same class. Also, check the Undergraduate Record or Graduate Record for prerequisites; if you do not have all the prerequisites, the professor and the department have the authority to exclude you from the course. Instructors may also add course restrictions at any time.

Dropping a Course   While instructors have the authority to drop enrolled students who fail to attend the first class meeting, students are responsible for verifying their enrollments and ensuring that all drops are completed by the deadline. ISIS will not allow you to drop below the minimum number of credits allowed by your school. If you are prevented from dropping a course because of this restriction, add another course first. If you intend to drop below the minimum, complete a Course Action form. Students in the College of Arts and Sciences must submit a petition to their association dean in addition to completing a course action form. Dropping all courses requires a withdrawal from the University.

Changing a Course   Use the change function to change either the grading option of a particular course, the number of variable credits, or the instructor number. Changes that cannot be made via ISIS require use of the Course Action Form.

Minimum/Maximum Credits   The minimum and maximum hours for which you may enroll are determined by your school. Once you add enough hours to reach the minimum for your school, ISIS will not allow you to drop below that level. ISIS will not force you to enroll in the minimum number of hours the first time you add, however; the minimum is activated only when you reach it for the first time. Audit credits are are not counted against the official add/drop maximum, but are counted by ISIS during course enrollment; contact your school if you wish to add audit credits above your school's maximum.

Course Action Form   Occasionally, ISIS will deny enrollment in a particular course because the maximum enrollment for the course has been met; because adding the course will result in your being outside the minimum or maximum number of credits allowed for students in your school; or enrollment requires the instructor's permission. If so, you will need to complete a course action form. This form will override any course restriction, allow you to drop below the minimum or exceed the maximum number of credits, or make changes to your schedule after the deadlines. Submit the completed form to the dean's office of the school in which you are enrolled. Click here to print your own course action form.

Students in the College of Arts and Sciences should submit the course action form to the department offering the course. Some College departments do not process their own forms; in this case, submit forms to Garrett Hall. Requests for late adds or drops should be made via the Late Schedule Correction Form available at Garrett Hall. Penalties are imposed for the neglect of well-publicized enrollment deadlines. Requests to exceed the maximum or drop below the minimum must be submitted with an explanatory petition to your association dean.

STEP TWO: Fee Payment
Payment Deadline   Payment of tuition, fees, dining, and housing charges must be received by 11:00 a.m. on the due date. After this time, a late payment fee of $50 or 1.5% of the outstanding balance, whichever is higher, is assessed. Checks are negotiated immediately upon receipt regardless of the check date. If you do not pay by the deadline, your final registration will be blocked and you will not have access to the course enrollment functions in ISIS.

Make checks payable to the University of Virginia. Be sure that the student’s full name and last four digits of the student I.D. number is on the check. Enclose the top portion of your bill and your check with the bill.

The University does not accept credit card payments for tuition, fees, or University housing and dining charges.

Payment Address   Payment of tuition and fees by regular US mail should be sent to: University of Virginia, PO Box 530294, Atlanta, GA 30353-0294. Overnight payments sent by FEDEX, UPS, or DHL should be addressed to: Cashier's Office, University of Virginia, 1001 N Emmet Street, Charlottesville VA 22903-3608. Correspondence and payment delay certification forms (explained below) should be sent to: UVA Student Financial Services, PO Box 400204, Charlottesville VA 22904-4204.

Billing Address   Student Financial Services uses the addresses on file with the Office of the University Registrar; students are responsible for ensuring that these addresses are correct. All bills for undergraduate students are sent to the permanent address. Bills for graduate students are sent to the local address during the school year and to the permanent address during the summer. You may establish a billing address with Student Financial Services which will override the registrar's addresses for billing purposes only. Plese send your request for a separate billing address in writing to: Student Financial Services, PO Box 400204, Charlottesville, VA 22904 or by e-mail to: studentaccounts@virginia.edu.

Late Payment/Returned Checks   Payments received after the due date are assessed a late payment fee of $50 or 1.5% of the outstanding balance, whichever is higher. In addition, a $20 returned check service fee is also assessed for checks returned due to non-sufficient funds. Checks returned for non-sufficient funds are redeposited immediately by our bank.

Loans and Financial Aid   You may deduct the following awards from the balance due on your bill:

Any balance remaining after the above deductions must be paid by the regular due date. To ensure a smooth final registration period, students are encouraged to make payment by mail prior to the due date.

Federal Stafford, Perkins, Health Professions, Nursing, and Institutional loans will be automatically applied toward tuition. Undergraduates must be registered for 12 credits and graduates for the number of credits specified on the loan application.

Payment Delays   Payment delays are authorized for:

A payment delay certification form is included with the bill. If you qualify for a payment delay, the certification must be completed and returned by 11:00 A.M. on the payment due date.

Students who have applied for a Stafford loan do not have to submit a payment delay form; these payment delays are automatically entered on your account.

Installment Payment Plan   In conjunction with a private vendor, the University offers an installment payment plan. For a fee of $60, tuition, fees, housing, and dining charges may be paid in ten monthly installments. Contact Tuition Management Systems for complete details at (800)722-4867 for details and enrollment deadlines.

Non-University Awards   Non-University scholarship/fellowship/grant checks should be mailed to: Student Financial Services, PO Box 400204, Charlottesville VA 22904-4204. The award documentation should accompany the check. Medical students should mail checks and documentation to: Scholarship and Loan Office, UVA School of Medicine, PO Box 800730 Health Sciences Center, Charlottesville VA 22908-0730.

Partial Fees and Athletic Ticket Access   If you are a graduate student classified as a partial fees student, you do not pay the fee which helps fund athletic activities, and are thus not eligible for access to athletic tickets. This status is recorded in the I.D. card system. A partial fees student is one who is:

Credit Balances   Credit balances that result from cash overpayments may first be offset against any other past due amounts owed the University. Refunds for balances of less than $5 must be requested in writing. All refunds are made payable to the student. Credit balances may be refunded by a check mailed to the student's local address or by direct deposit to a bank account. Students can sign up for direct deposit at the Payroll Department located at 914 Emmet Street. Refunds are usually received by mail within two to three weeks after the overpayment has been made and final registration has completed.

Credit balances resulting from the installment payment plan will be refunded in mid-November for the fall semester and mid-April for the spring semester.

Withdrawals   Refunds of tuition and fees for students who withdraw are calculated as a percentage, based on the school week within which the withdrawal occurs. The schedule for this semester is included with the bill. Appeals of the University's refund policies should be addressed to: Student Accounts, PO Box 400204, Charlottesville VA 22904-4204.

Financial Penalties   Students may be suspended from the University for past-due obligations, including tuition and fees, dining, housing, parking tickets, library fines, short-term loans, telecommunications charges, returned checks, and University Bookstore charges. Students will lose access to the ISIS course enrollment functions for any past-due charge, and can be suspended immediately. Student I.D. cards can be deactivated in order to collect past-due obligations. Current and former students will have a hold placed on their academic transcript. Past-due obligations will be reported to the state for offset against Virginia income tax refunds and lottery winnings, and may be reported to credit bureaus, referred to third-party collection agencies or the Virginia Attorney General, or litigated. Debtors may be assessed collection costs of up to fifty percent of the debt.

Residency Classification   Students are classified as Virginian or Non-Virginian for the purpose of tuition calculation at the time of admission. To change classification, submit a change of residency status form to the Committee on Virginia Status of University Students, (434)982-3391. Students classified as Non-Virginians must pay the out-of-state rate until reclassification has been approved.

Dining Services   For information regarding meal plans and charges, call (434)982-5140. The Dining Services contract covers both fall and spring semesters.

Housing   For information regarding housing assignments or charges on your account, call (434)924-6873.

STEP THREE: Final Registration
Beginning Monday, January 7 - Friday, January 18 students who do not have any type of registration block* and who are enrolled in one or more credits will be automatically 'final registered' by the University each evening (i.e. their registration status will be set to 'H' [here]). Law, Medicine and Darden students will be checked only for block.

Late Registration   If final registration is not successfully completed by January 18, you will need to complete and submit a late registration form. The form needs to be approved by a representative of Student Financial Services in Carruthers Hall, and then submitted to the Office of the University Registrar. Once late registration is complete, you will have to enroll in courses again, either via ISIS, Course Action form, or your school. Petitions submitted after March 12 also require approval from your dean.

A late registration fee of $25 will be assessed through February 1, after which date the fee increases to $50.

Failure to Register   Students who do not complete final registration by January 18 are dropped from all courses and are not eligible to receive University services, including access to dining and recreational facilities, University housing, libraries, computer terminals, and other research facilities. Class attendance does not constitute registration; registration can only be accomplished by successfully completing final registration on ISIS between January 7 and 18 or by registering late in person at the Office of the University Registrar in Carruthers Hall thereafter.

Withdrawal from the University   As of the first day of the semester, dropping all courses requires withdrawing from the University. A percentage of the tuition will be charged, pro-rated based on the week in which the withdrawal is effective. Contact your dean to complete the necessary paperwork. Withdrawals can be made for personal, medical, or military service reasons.

Withdrawals from individual courses after the drop deadline, while remaining registered in other courses, can be made according to the schedule set by the individual schools (dates).