UREG: Registrar's Office at the University of Virginia
   

How to Certify Enrollment and Degrees

The National Student Clearinghouse is the official provider of enrollment and degree certifications for the University of Virginia. Certifications can be used for insurance companies, scholarships, military I.D.s, prospective employment, and all other services that require proof of enrollment at the University of Virginia or having received a degree.

We strongly encourage all seeking certifications to take advantage of the speed and convenience of the National Student Clearinghouse online services. Requests receive in our office will take five to seven business days to process!

Students should submit loan deferrals forms to our office. We will then forward the forms to the National Student Clearinghouse for processing.

Current Students

Enrollment certification for current enrollment, past enrollment, or anticipated date of graduation may be obtained by:

  1. Log in to the National Student Clearinghouse (You will be prompted to enter your NetBadge credentials.)
  2. Select “current enrollment” or “all enrollment”
  3. Select “Obtain an enrollment certificate”

Enrollment certifications obtained from the National Student Clearinghouse are official, and may be used for insurance companies, employers, scholarships, or other agencies. You may log in to view or print your enrollment information at any time. There is no charge for this service.

If the certification of enrollment requires credit hours or GPA you may request the certification in the form of a transcript.

Enrollment Reporting

Initial enrollment data will be submitted the first day of classes. Enrollment information will be re-submitted each month during both fall and spring semesters.

In School Loan Deferments

The National Student Clearinghouse is the official provider of Stafford and Federal Direct Loan Deferments. Students who qualify for in-school deferment are automatically reported to participating lenders upon the completion of final registration. All deferral requests are completed by the National Student Clearinghouse within 48 hours.

Participating Lenders: To find out if your lender is participating with the National Student Clearinghouse, please visit http://www.studentclearinghouse.org/verifiers/.

To check the status of your loan deferment, please visit the National Student Clearinghouse. If the lender indicates that the deferment has not been received from the National Student Clearinghouse, you should contact the National Student Clearinghouse at:

www.studentclearinghouse.org
National Student Clearinghouse
13454 Sunrise Valley Drive, Suite 300
Herndon, VA 20171
Phone: (703) 742-4200
Email: service@studentclearinghouse.org

Non Participating Lenders: If your lender does not participate with the National Student Clearinghouse please mail, fax or bring your loan deferment form to

Mailing Address
UREG (Office of the University Registrar)
P.O. Box 400203
Charlottesville, VA 22904-4203
Office Location
Carruthers Hall, South Entrance
1001 N Emmet St
Charlottesville, VA 22903-4833
Fax: (434) 924-4156

If you have any further questions please contact UREG at (434) 924-4122 or ureg@virginia.edu.

Current Students/Club Sport Certification Process

If you are a club sport seeking current enrollment certification for your members, please follow these guidelines:

  1. Obtain the certification form from the national governing body overseeing the sport;
  2. This form should be taken to UREG (Office of the University Registrar) in Carruthers Hall;
  3. Forms should contain:
    • First and last names – typed (no nicknames or use of middle names);
    • 9-digit University ID numbers;
    • If the form does not contain complete names and/or University IDs, the form will not be accepted.
  4. If the form requests FERPA protected information, UREG requires the signatures of all listed students in order to release the information.
  5. On the form, the academic information must be left blank for UREG to complete. If the requested information is filled out, the form will not be accepted.
  6. UREG will contact the club sport representative once the form has been completed. This process takes 3-5 business days.

Alumni

Alumni can request degree and enrollment verifications in the form of a transcript.

Employers and Educational Institutions

The National Student Clearinghouse is the official provider of degree and enrollment verifications. The National Student Clearinghouse may be accessed at www.degreeverify.org or by calling (703) 742-4200. If the degree or enrollment verification requires credit hours or GPA, you will need to request the certification in the form of a transcript.

For verification of training in Graduate Medical Education (Residents and Fellows), please contact the GME Office at:

GME Office
P.O. Box 800136
Charlottesville VA 22908-0291
(434)924-5911

Diploma Copies

If you need a copy of your diploma for certification purposes, we recommend that you first verify that some other document won't serve the purpose. Usually, companies or government agencies are looking for official proof of graduation, and only in rare cases involving foreign governments is a diploma copy actually needed. A certification or transcript can be obtained for less cost and in less time; diploma copies cost $50 and require 8-10 weeks to prepare (click here for information on how to order a diploma).

If you do in fact need a copy of your diploma for certification purposes, we recommend that you take your original diploma to a full-service copy center and have an 8.5" x 11" photocopy made. Then, mail that photocopy to UREG (Office of the University Registrar) and we can certify and notarize it as being a true copy of the original.