UREG: Registrar's Office at the University of Virginia

VISTAA - Virginia Student Academic Audit - Sample

The following is a sample VISTAA report for undergraduate degree programs at the University of Virginia. Each major/minor/concentration has a different set of requirements. The purpose of this sample is to describe and define the different elements that make up a VISTAA report. Click on the underlined area for more information.

DEGREE AUDIT PREPARED: 10/09/03 - 10:03

XXXXXXXXX LAST NAME, FIRST NAME

FIRST MAJOR CAT ED 023

/SECOND MAJOR/MINOR/CONCENTRATION CAT ED 033

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UNIVERSITY OF VIRGINIA INITIAL TERM: 023

SCHOOL OF ENROLLMENT INITIAL TERM: 023

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ADDRESS: NOTATIONS:

LOCAL ADDRESS ACADEMIC YEAR 2

CHARLOTTESVILLE VA 22903 FULL TIME

TELEPHONE NUMBER: (434) 999-9999 SEMESTERS IN RESIDENCE 03

EMAIL:XXX3X@VIRGINIA.EDU ASSOCIATION TRFR

TRANSFER/2 TERM(S)

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-VISTAA COMPLETION STATUS IS VERIFIED BY YOUR SCHOOL/ADVISOR-

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D I S C L A I M E R

VISTAA IS FOR ADVISING PURPOSES ONLY. STUDENTS ARE RESPONSIBLE

FOR VERIFYING THE ACCURACY OF THEIR RECORDS AND TRACKING THEIR

PROGRESS TOWARD MEETING DEGREE REQUIREMENTS. CHECK VISTAA!

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SCHOOL OF ENROLLMENT COMPETENCY/AREA/GENED REQUIREMENTS

REQ REV: 04.30.2003

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OK COMPETENCY/AREA/GENED REQUIREMENT

+ 1) ENGLISH LITERATURE COURSE

031 ENLT201M 3.00 A INTRO TO THE ENGLISH MAJOR

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OK GENERAL EDUCATION REQUIREMENT - SOCIAL SCIENCES

--ONE COURSE (AT LEAST 3 CREDITS) FROM TWO DEPARTMENTS

EARNED: 6.00 CREDITS

+ 8) PSYCHOLOGY

TRN PSYC101 3.00 PT (HNRS 130)

+ 9) SOCIOLOGY

TRN SOC 000T 3.00 PT (HNRS 121)

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IP REQUIREMENT - NATURAL SCIENCE AND MATHEMATICS

EARNED: 10.00 CREDITS

IP: 2.00 CREDITS

* 4) ENVIRONMENTAL SCIENCES

023 EVSC201 3.00 B MATERIALS THAT SHAPE CIVILIZT

* 5) MATHEMATICS/STATISTICS

TRN MATH300 4.00 PT (MATH 300)

* 6) PHYSICS

031 PHYS106 3.00 B HOW THINGS WORK II

033 PHYS105 2.00 >S HOW THINGS WORK I

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ELECTIVE COURSES

ELEC REQ REV: 05.19.2003

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ELECTIVES

EARNED: 22.00 CREDITS

IP: 4.00 CREDITS

1) ELECTIVES COURSES

TRN SPAN300 3.00 PT (SPAN 300)

TRN SPAN301 3.00 PT (SPAN 301)

023 ENWR220 3.00 A WRITING:POLITICAL RESITANCE

023 RELG265 3.00 A THEOLOGY ETHICS & MEDICINE

023 SPAN330 3.00 A LITERARY ANALYSIS

031 PSYC250 4.00 A INTRO TO CHILD PSYCHOLOGY

031 SPAN487 3.00 A NOVEL OF THE BOOM LA

033 PHYS105 1.00 >S HOW THINGS WORK I

033 SPAN486 3.00 IP LATIN AMER SHORT STORY

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MAJOR - DECLARED FIRST DEGREE

MJR REQ REV: 05.28.2003

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NO MAJOR EXAMPLE

EARNED: 3.00 CREDITS 4.000 GPA

IP: 9.00 CREDITS

+ 1) PREREQUISITE: INTRODUCTION

--CREDITS DO NOT COUNT TOWARD THE 30 REQUIRED FOR MAJOR

031 ENLT201M 3.00 A INTRO TO THE ENGLISH MAJOR

- 2) HISTORY OF LITERATURES IN ENGLISH

031 ENGL382 3.00 A LIT IN ENGLISH II

033 ENGL381 3.00 IP HISTORY OF LIT IN ENGLISH I

NEEDS: 1 COURSE

COURSE LIST:ENGL 383

- 3) LITERATURE: PRE-1800

ONLY ONE OF THESE COURSES MAY BE A SHAKESPEARE COURSE

033 ENRN321 3.00 IP SHAKESPEARE I

NEEDS: 1 COURSE

COURSE LIST:ENMD **** ENRN **** ENEC ****

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MINOR - EXAMPLE

MNR REQ REV: 07.29.2003

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NO MINOR EXAMPLE

EARNED: 12.00 CREDITS 4.000 GPA

IP: 3.00 CREDITS

- 1) SPAN 311 (GRAMMAR REVIEW) IS RECOMMENDED

TRN SPAN300 3.00 PT (SPAN 300)

TRN SPAN301 3.00 PT (SPAN 301)

023 SPAN330 3.00 A LITERARY ANALYSIS

031 SPAN487 3.00 A NOVEL OF THE BOOM LA

033 SPAN486 3.00 IP LATIN AMER SHORT STORY

NEEDS: 3.00 CREDITS

COURSE LIST:SPAN 203 TO 999

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BACCALAUREATE DEGREE CREDIT REQUIREMENTS

CREDIT REQ REV: 05.30.2003

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DEGREE CREDITS

EARNED: 86.00 CREDITS

IP: 16.00 CREDITS

NEEDS: 18.00 CREDITS (FOR A 120 CREDIT DEGREE)

1) UVA COURSES - MINIMUM: 60 CREDITS

68.00 CREDITS ADDED

IP 16.00 CREDITS

2) NON-UVA COURSES - MAXIMUM: ** (SCHOOL SPECIFIC)

18.00 CREDITS ADDED

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CONTINUING EDUCATION COURSES NOT APPROVED FOR DEGREE

1) COURSE(S)

032 ENLT201M 3.00 A LITERATURE

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CREDIT/SATISFACTORY GRADING OPTION

1) SEE UNDERGRADUATE RECORD FOR LIMITS

033 BIOL121 3.00 CR HUMAN BIOLOGY & DISEASE

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REPEATED/DUPLICATE COURSE(S)

--INCLUDING CURRENTLY ENROLLED DEPENDENT COURSES

WITH THE SAME MNEMONIC/NUMBER AS THE PRIMARY COURSE

1) REPEATED COURSES/COURSE MNEMONICS

TRN CHEM141 3.00 PT RP (CHEM 001)

023 CHEM141 3.00 B+ >D INTRODUCTORY COLLEGE CHEMISTR

043 RELB245 0.00 RP ZEN DISCUSSION

2) DUPLICATE COURSES - CREDITS DO NOT COUNT

023 CHEM141 3.00 B+ >D INTRODUCTORY COLLEGE CHEMISTR

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CREDITS WILL NOT COUNT TOWARD YOUR DEGREE

1) VALID GRADES WILL BE INCLUDED IN YOUR CUMULATIVE GPA

031 ARTS263 0.00 W LIFE DRAWING 1

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L E G E N D

YY3=FALL TERM AP=ADV PLACE -R=SUBREQ REQUIRED

YY1=SPRING TERM AS/ADV=ADV STAND *=SUBREQ OPTIONAL/IP/+

YY2=SUMMER SESSION W=WITHDRAWN NO/-=REQ/SUBREQ INC

>C=CROSS-LISTED PT/TRN=TRANS PRIOR OK/+=REQ/SUBREQ COMP

>D=DUPLICATE TR/TRN=TRANSFER AFTER IP=IN PROGRESS

>R=REPEATABLE (R)=REQUIRED COURSE RP=REPEATED/DEPENDENT

>S=SPLIT AU=AUDITED COURSE WA=WAIVED

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ADVISOR(S): TRANSFER SCHOOLS:

9999/LAST, FIRST MIAMI UNIVERSITY

OXFORD, OH

FOR UNDERGRADUATE DEGREES, A MINIMUM OF 60 CREDITS

MUST BE EARNED AT UVA.

CREDITS EARNED GPA

UVA 68.0 4.000

NON-UVA 18.0

TOTAL 86.0

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********************* END OF ANALYSIS *********************

PREPARED
The date and time the VISTAA report was created.

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XXXXXXXXX LASTNAME, FIRSTNAME
For security purposes, the student's ID number is XXXXXXXXX. The student's last name, first name, middle name and name suffix (as they appear in ISIS) are listed on the VISTAA report.

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FIRST MAJOR
SECOND MAJOR/MINOR/CONCENTRATION

The student's first major and, if declared, second and third major/minor.

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CAT ED 023
The catalog edition under which the student declared his/her major/concentration. Each declared major/concentration will have a specific catalog edition that corresponds to the fall edition of the Undergraduate Record for the term/semester in which the degree was declared. The format for CAT ED is YYT where YY is the year and T is the term: 1 for spring, 2 for summer, 3 for fall. In this example the term is 023, where 02 = year 2002 and 3 = fall semester.

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UNIVERSITY OF VIRGINIA INITIAL TERM: 023
The student's initial term of enrollment at the University of Virginia. The format for INITIAL TERM is YYT where YY is the year and T is the term: 1 for spring, 2 for summer, 3 for fall. In this example the term is 023, where 02 = year 2002 and 3 = fall semester.

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SCHOOL OF ENROLLMENT INITIAL TERM: 023
The student's initial term of enrollment in his/her current school. The format for INITIAL TERM is YYT where YY is the year and T is the term: 1 for spring, 2 for summer, 3 for fall. In this example the term is 023, where 02 = year 2002 and 3 = fall semester.

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ADDRESS
The student's local address as listed in ISIS. If this information is incorrect, the student may login to ISIS Online to update his/her local address.

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NOTATIONS
Descriptive notations based on the student's record. For example:

Full Time/Part Time
Academic Level
Semesters in Residence
Echols/Rodman Scholar
Special Scholar (ROTC)
Athlete (Sport)
College Association
Transfer (if student transferred from another institution)

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TELEPHONE NUMBER
The student's local telephone number as listed in ISIS. If this information is incorrect, the student may login to ISIS Online to update his/her telephone number.

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EMAIL
The student's University email address as listed in the U.Va. People/Web Search.

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DISCLAIMER
VISTAA - Virginia Student Academic Audit is for advising purposes only. It is not an official document. Students are responsible for verifying the accuracy of their records and tracking their progress toward meeting degree requirements.

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COMPETENCY/AREA GENERAL EDUCATION REQUIREMENTS
Area/competency/general education requirements must be met according to the requirements for the student's school of enrollment.

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REQ REV: 04.30.2003
The date of the last revision of the requirements for this area. The programming that creates the VISTAA report is updated as requested by the Dean's Office and the Department Directors only.

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OK
Completion status of the requirement. The status may be one of the following:

OK - is complete
IP - will be complete if in-progress courses are successfully completed
NO - is not complete

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COMPETENCY/AREA/GEN ED REQUIREMENT
The requirement header. Each requirement for the degree has a descriptive title and optional text giving more specific detail about the requirement.

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+
The completion status of the sub-requirement. The status may be either of the following:

+ is complete
- is not complete

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1) ENGLISH LITERATURE COURSE
The sub-requirement header. Each requirement for the degree is made up of one or more sub-requirements. Each sub-requirement has a descriptive title and optional text giving more specific detail about the sub-requirement.

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EARNED: 6.00 CREDITS
The number of credit s earned toward the requirement.

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TRN
Designation for a course transferred from another institution. Other types of non-UVa credit are:

ADP - Advanced Placement
ADV - Advanced Standing
CBE - Credit By Exam

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PSYC101
The mnemonic and number of the UVa course for which the student received transfer credit.

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3.00
The number of credits the student earned through transfer of the course.

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PT
The grade assigned to a course transferred from another institution prior to admission to the University. Other non-UVa credit grade designations are:

TR - transferred from another institution after being admitted to the University
AS - credit received for courses accepted as advanced standing credit based on examinations taken through Educational Testing Service
AP - advanced placement (course exemption without credits)
CE - credit by exam

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(HNRS 130)
Course designation used by the school from which the credits were accepted in transfer.

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IP
Completion status of the requirement. The status may be one of the following:

IP - requirement will be complete if in-progress courses are successfully completed
NO - requirement is not complete
OK - requirement is complete

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>S
The designation for a course whose credits have been split between two requirements/sub-requirements. The split credits will appear under the categories they will satisfy. In this example, the 2 credits for PHYS 105 count toward the natural science/mathematics requirement (2 credits) and the College electives (1 credit). Other course designations are found in the Legend and include:

>C - cross-listed course - no credit given for second occurrence
>D - duplicate course - no credit given for second occurrence
>E - equivalent course - no credit given for second occurrence
>L - course over limit determined by school of enrollment
>R - repeatable course - credits count for all occurrences
>D - duplicate course - no credit given for second occurrence
>E - equivalent course - no credit given for second occurrence
>L - course over limit determined by school of enrollment
>R - repeatable course - credits count for all occurrences

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MAJOR - DECLARED FIRST DEGREE
The header for the students declared major. All requirements for the major are listed as described in the Undergraduate Record.

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NO
The completion status of the requirement. The status may be one of the following:

NO - requirement is not complete
OK - requirement is complete
IP - requirement will be complete if in-progress courses are successfully completed

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-
Completion status of the sub-requirement. The status may be either of the following:

- sub-requirement is not complete
+ sub-requirement is complete

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NEEDS: 1 COURSE
Coursework that the student must complete in order to satisfy the sub-requirement. In this example, the student must complete 2 credits. The sub-requirement will not be satisfied until the student completes one more course as listed on the next line: COURSE LIST.

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COURSE LIST:
Courses that will satisfy this sub-requirement. In this example, ENGL 383 is required. The COURSE LIST will not print on the audit once the sub-requirement has been satisfied.

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033
The term in which the student is/was enrolled in the course listed. The format for TERM is YYT where YY is the year and T is the term: 1 for spring, 2 for summer, 3 for fall. In this example the term is 033, where 03 = year of 2003 and 3 = fall semester.

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IP
The grade assigned to a course that is in progress. After grades are processed, you will see the grade earned by the student. Valid grades are defined by the student's school of enrollment.

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BACCALAUREATE DEGREE CREDIT REQUIREMENTS
Credit requirements set by the University of Virginia and the student's school of enrollment for undergraduate students graduating from the University.

- A MINIMUM OF 60 CREDITS MUST BE EARNED AT UVA.

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DEGREE CREDITS
Credits earned validates that the student has completed the number of credits required by his/her school of enrollment.

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CONTINUING EDUCATION CREDITS NOT APPROVED FOR DEGREE
Courses completed through the School of Continuing and Professional Studies (Continuing Education) must be approved by the student's school of enrollment before they will count toward the degree. Contact your school of enrollment for more information.

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CREDIT/SATISFACTORY GRADING OPTION
Courses completed/enrolled with a grading option of credit/no credit or satisfactory/unsatisfactory are listed here. See the Undergraduate Record for limits toward degree.

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REPEATED/DUPLICATE COURSES
Courses listed here have been repeated. Check with your school of enrollment for allowable repeats. Courses not approved as repeatable will not count toward your degree.

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CREDITS WILL NOT COUNT TOWARD YOUR DEGREE
Course with unsatisfactory grades. Letter grades will be calculated in the student's cumulative GPA.

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LEGEND
The codes and abbreviations used on the VISTAA report.

YY3=FALL TERM:	YY = last two digits of the year, 3 = fall
YY1=SPRING TERM:	YY = last two digits of the year, 1 = spring
YY2=SUMMER	YY = last two digits of the year, 2 = summer
>C=CROSS-LISTED:	equivalent cross-listed courses
>D=DUPLICATE:	duplicate course not approved to be repeated, credits reduced to 0
>R=REPEATABLE:	course approved as repeatable
>S=SPLIT:	course credits split between two requirements
AP=ADV PLACE:	advanced placement credit
AS/ADV=ADV STAND:	advanced standing credit
W=WITHDRAWN:	grade assigned to course from which student withdrew
PT/TRN=TRANS PRIOR:	course completed prior to enrollment at the University
TR/TRN=TRANSFER AFTER:	course completed after matriculation to the University
(R)=REQUIRED COURSE:	required course must be complete to satisfy degree requirements
AU=AUDITED COURSE:	audited course
-R=SUBREQ REQUIRED:	required subrequirement
*=SUBREQ OPTIONAL/IP/+:	optional subrequirement in progress (IP) or complete (+)
NO/-=REQ/SUBREQ INC:	incomplete requirement (NO) or incomplete subrequirement (-)
OK/+=REQ/SUBREQ COMP:	complete requirement(OK) or complete subrequirement (+)
IP=IN PROGRESS:	in progress requirement, subrequirement or course
RP=REPEATED/DEPENDENT:	first occurrence of a repeated course -or- a dependent course
WA=WAIVED:	course requirement is waived

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ADVISOR(S):
The faculty advisor assigned to the student for each declared major/minor. Contact your school of enrollment if your faculty advisor's name is missing or incorrect.

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TRANSFER SCHOOLS:
The name and location of the school(s) from which you have received transfer credit. Contact your school of enrollment if a school is missing or incorrect.

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CREDITS EARNED
The number of credits listed includes completed courses only. In progress credits ARE NOT included in these totals.

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GPA
This GPA is based on ALL courses completed at the University of Virginia.

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END OF ANALYSIS
VISTAA has run successfully if this message prints at the end of your VISTAA report.

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VISTAA - Virginia Student Academic Audit - Sample

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