Welcome to The SOURCE Information Portal!
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Take me to The SOURCE

We are pleased to offer the UVa Community a new version of The SOURCE. This version (also known as 25Live) will facilitate your ability to search Academic Space for courses and events. In addition, new features and a much more intuitive Event Wizard will make requesting space a simple and efficient process.

All current UVA Faculty, Staff, and Students who represent a registered student organization will now be able to sign in via NetBadge to access the system.

For more information please see the "How Do I...." section.

Search for a Location

Searching for a Location or the events held in that location does not require you to sign into the system.

  • First go to The SOURCE!
  • If you know the building, select the respective location from the "Public Location Searches" on the right side of the page.
    • Public Location Searches Public Location Searches
      Public Location Searches
  • If you know the specific space, seek out "Quick Search" panel and the simply type the location name within the "Search Locations" field.

    Note: You may type in a portion of the building name and it will return all spaces that share that name. For example entering "Cabell" will return all spaces in New and Old Cabell Hall.

    • Location Quick Search Location Quick Search
      Location Quick Search
  • If you wish to search by Capacity, Location Features, or Location Category:

    A) Select the "Locations" tab

    • Locations Tab Locations Tab
      Locations Tab
    B) Select the "Pre-Definied Location Searches" sub-tab
    • Pre Defined Location Searches Sub Tab Pre Defined Location Searches Sub Tab
      Pre Defined Location Searches Sub Tab
    C) Select the "Grouping" you wish (Capacity, Feature, etc.) and enter the value.
    • Location Feature Search Location Feature Search
      Location Feature Search
    D) Select "Run"
    • Location Feature Search Location Feature Search Run
      Location Feature Search: Run
  • Once the locations have been returned, to view the details of a location click the location name and a new tab with the location information will appear. You may view location availability or calendar by selecting the respective tab. Take note of the date ranges within the Availability and Calendar Views.

    Location Return
  • Location Return Location Return
    Location Return
    Bryan 328 Details View:
  • Bryan 328 Details Bryan 328 Details
    Bryan 328 Details
    Availability View:
  • Bryan Availability Bryan Availability
    Bryan Availability
    Calendar View:
  • Bryan 328 Calendar Bryan 328 Calendar
    Bryan 328 Calendar

If you need to create specific location searches, you may log into The SOURCE via NetBadge to create your own searches. Please see the User Guide for more information.

Search for an Event

You may search for most classes or non-academic events without signing-in to The SOURCE. To run a quick search for an event:

  • First go to The SOURCE!
  • If you know the "Event Type", select the respective search from the "Public Event Searches" on the left side of the Public View Home Page.
    • public_event_search public_event_search
      Public Event Searches
  • If you know the specific event name, or the "Reference Number" (Ex: 2015-AABBCC), enter that information within the "Quick Search" field.

    Note: You may type in a portion of the event name and it will return all current and future events that share that name.

    • Event Quick Search Event Quick Search
      Event Quick Search
  • To access additional searches:
    1. Select the "Events" Tab.
    2. Select the "Pre-Defined Event Searches" sub-tab,
    3. "Public Location Searches"
    4. Select the desired search
    5. Click Run
    • Events Tab Events Tab
      Events Tab

If you need to create specific event searches you may log into The SOURCE via NetBadge to create your custom searches. Please see the User Guide for more information.

Create an Event Request

**** Please note that you may not be able to request all of the spaces that you initially see from the "Public View" of The SOURCE (Your view prior to signing in).

Once you sign in, you will be able to request all of the spaces that you have access to view. Therefore if you are signed in and do NOT see a space that you are interested in reserving then the department responsible for that space has designated it to be a "restricted request" space.

If there is a special need to reserve a "View Only" space, you may contact the scheduler responsible for those spaces to see if they will grant an exception and create the event on your behalf. Please see the links to the "Department Scheduler Contact Lists" to the left of the page. ****

There are multiple ways to create an event request. The simplest method is to first click the "Take me to The SOURCE" link above. Once on the "Public View" home page, click the "Sign In" link at the upper right corner of the page

  • Sign In Events Tab
    Sign In

Once on your personal SOURCE Home Page (or Dashboard) you have several ways to create your event. The top 3 are:

  1. Click the "Create an Event" button.
  2. Click either of the two links: "I know WHEN my event should take place -- help me find a location!" or "I know WHERE my event should take place -- help me choose a time!"
  3. Click the "Event Wizard" Tab
  • Event Wizard Start Event Wizard Start
    Event Wizard Start

Once the Event Wizard opens, you will need to complete all fields marked with a red asterisk.

  • Event Wizard Form Event Wizard Form
    Event Wizard Form

Once submitted, the event request will be routed to a Department Scheduler. They will contact you to confirm or deny your request. Depending on the time of year and the schedulers workload, this may take several days for a response.

If you need additional information concerning creating Event Requests, please see the User Guide for more information.

Edit an Event Request

Your event must still be in a “Draft” state in order to make any changes.

  • Draft Event Draft Event
    Draft Event
  • Draft Event Draft Event
    Draft Event

If it is in a “Tentative” or “Confirmed” state, you will need to contact your Department Scheduler to make any changes.


  1. To Edit your Draft you must be signed into The SOURCE (Firefox or Chrome is the preferred browser)
  2. Enter the Event Reference number of your draft (ex: 2015-AABBCC) into the Quick Search Events Window
    • Quick Search Quick Search
      Quick Search
    or select it from the “Your Event Drafts” section of your SOURCE Homepage:
    • Your Event Drafts Your Event Drafts
      Your Event Drafts
  3. The event details window will appear (select the “Details” tab if you see the calendar view) and select “Edit this Event”
    • Event Details Event Details
      Event Details
    The Event Wizard will appear and you can make your changes.
  4. Click Save.

Please note that if you need to replace the space that you initially selected, you may add the new space but you will need to contact the scheduler and ask them to remove the initial space from your request.

Please see the User Guide for more information.

Cancel an Event Request In order to CANCEL an event request you must contact the department scheduler assigned to your event.
  • Event Scheduler Event Scheduler
    Event Scheduler
How to Contact My Event Scheduler

To contact the scheduler of an event:

  1. Sign into The SOURCE and go to your Homepage / Dashboard
  2. Enter the event reference number (ex: 2015-AABBCC) within the “Quick Search” Event Field:
    • Quick Search Quick Search
      Quick Search
    Or select the link “# Event(s) in which you are the Requestor”.
    • # Event(s) in which you are the Requestor # Event(s) in which you are the Requestor
      # Event(s) in which you are the Requestor
    If you do not see your event, be sure to check the date range and select “All Dates”
    • Check date range for all dates Check date range for all dates
      Check date range for all dates
  3. Select the name of the event (ex: Staff Request Test)
  4. See the event details section and hover your cursor over the Scheduler (ex: Engineering Scheduler)
    • Department Scheduler Department Scheduler
      Department Scheduler
    Then you can click on their email address and it will automatically populate into your email client.
SOURCE Schedulers

Department Schedulers who process space requests directly from the SOURCE.

School of Architecture
Holly Richters - 924-6228
For Campbell Hall 160, contact Art History
Art History Department
Keith Robertson - 924-6123
Curry School of Education
Diane Cole - 243-1644
School of Engineering and Applied Science
Cathy Dean - 924-3155
International Studies Office
Bridget Ganey - 982-3010
McIntire School of Commerce
Heather Cullop - 924-3174
School of Nursing
Becky Bowers - 924-0133
Office of the University Registrar
Debbie Hoffman - 243-8821
Office of the University Registrar
Pam Lawson - 982-2303
Memorial Gymnasium Classrooms
Callen Molenda - 243-6155
Non-SOURCE Schedulers

Other department schedulers or department request forms/websites:

Alumni Hall
Carol Anne Abbott - 243-2665
Athletics
Jason Bauman - 982-5022
Boar's Head Inn
Debbie Dabney- 972-2229
Cavalier Inn
Chris Clore - 296-8111
Chemistry Department
Cindy Knight - 924-7995
Continuing & Professional Studies
Kathy Roy - 982-5282
Darden School
Rachel Dudzik- 982-4892
Drama Department
H. Caitlin McLeod - 243-4990
Herefored College
Terry Hughes - 982-4872
International Center
Tanya Reeves- 924-7983
Intramural Recreation Sports
Jeramy Spitzer - 924-4441
Jefferson Hall (Hotel C)
Jefferson Society
Jefferson Society Request Form
Jordan Hall Conference Center
Sibyl Hale - 243-6770
Law School
David Holsapple - 924-4583
School of Medicine
Lucille Bland - 924-2563
Medical Center
Cathy Hudson - 924-9749
Mountain Lake Biological Station
Accomodation Information
982-5486
Music Department
Joel Jacobus - 924-4485
Office of Residence Life
Denise J. Thon - 924-8977
Office of the Dean Of Students
Event Management System
OpenGrounds
Lindsey Hepler - 243-4889
Rotunda
Rotunda Website
924-1019
UVa Art Musuem
James Stimpson - 924-7554
Create an Account

If you created events through the previous version of The SOURCE, your account will still exist. After you sign into the system you will have access to view your past requests.

If you have never signed into The SOURCE, your new account will be created automatically once you sign in via NetBadge. To sign in, simply click the "Take me to The SOURCE" link above and then click the "Sign-In" link at the top right corner of the Public Home Page.

  • Sign In Events Tab
    Sign In
Academic Spaces

Requests submitted for future terms will not be processed until classrooms are secured for academic courses. Spring and Fall requests may be held for up to 4 weeks after the start of the term due to the rescheduling of academic courses.

Student Organization questions about academic space? Please call 434-924-7225 or email eventplanning@virginia.edu

IMREC Spaces

Effective Sunday November 16, 2014 the following Intramural-Recreational Sports spaces will no longer be accessible via THE SOURCE:

  • Aquatic & Fitness Center (AFC)
  • Memorial Gymnasium (MGM)
  • North Grounds Recreation Center (NGRC)
  • Slaughter Recreation Center (SRC)
  • Outdoor Field Spaces

Intramural-Recreational Sports will be managing those spaces and their respective events through their new scheduling system located HERE.

For questions or more information, please contact the Intramural-Recerational Sports Business Office at (434) 924-3791 or recsports@virginia.edu.

Student Activity Spaces

Spaces managed exclusively by the Office of the Dean of Students / Newcomb Hall Schedulers are no longer accessible via The SOURCE. The Office of the Dean of Students is managing those spaces and their respective events via their scheduling system.

Please click HERE for a complete list of spaces affected and HERE for more information on the Office of the Dean of Students scheduling system and their reservation process.

Student CIO requests for Academic Space will continue to be reserved via The SOURCE.

If you have questions or concerns, please contact the ODOS Event Planning Services via email at eventplanning@virginia.edu or by phone at 434-924-7225.

User Guide

Download the User Guide (.pdf)

Troubleshooting
  • I successfully signed in via NetBadge but when I tried to create an event, I could not select an organization within the Event Wizard.

    • Solution: Contact adminr25@virginia.edu so we can update your permissions on the new system.
      Click HERE to access the previous version of The SOURCE and submit your event request.
  • I successfully signed in via NetBadge but my Homepage is basically blank. I only see the Home and Events Tab and when I click on the Events Tab, a message states “You have not selected any events to view”

    • Blank Homepage Blank Homepage
      Blank Homepage

    • Solution: Contact adminr25@virginia.edu so we can update your permissions on the new system.
      Click HERE to access the previous version of The SOURCE and submit your event request.
  • The information within my browser is not accurate or contains old data.

  • When I click the link (on my Home Page) for “Events in which you are the requestor”, I do not see the number that I expected.

    • Blank Homepage Blank Homepage

    • Those fields display current and future events. To see past events:

      1. Select the Events Tab
      2. Select Pre-Defined Event Searches
      3. Select Pre-Defined Groups
      4. Select Events You Have Requested
      5. Change the Date range to “All Dates”
      6. Click Run

      • Blank Homepage Blank Homepage