Account Review - According to University policy on Internal Controls, fiscal administrators are responsible for monthly review and reconciliation of all accounts. This naturally includes grant accounts, and fiscal administrators should conduct such reviews in consultation with their investigators and secure investigator signatures to confirm that expenditures have been made appropriately. The procedure on Account Review refers specifically to grants management.
Transaction Controls - Beginning January 3rd, 2005, OSP introduced a University-wide initiative using Oracle transaction controls. Transaction controls enable OSP to restrict the charging of certain expenditure types to grant projects.
Cost Transfers - There are a number of procedures governing the movement of moneys from award to award in the event the expenditures get charged incorrectly. Procedure 8-20 speaks generally to cost transfers. Procedure 8-21 addresses cost transfers over 90 days. And Procedure 8-22 addresses labor distribution cost transfers over 90 days.
Use this link to review the Cost Transfer Checklist for Sponsored Research Awards/Projects.
Changes to Awards - If a change needs to be made to an award, an SP-23 should be submitted according to Procedure 8-13.
Billing and Invoicing (Under Construction) - This section will contain information on how OSP submits invoices to and receives payment from the sponsor.
Tasks - Please see this letter for more information about the use of tasks in the integrated system.
Deficits - The Office of Sponsored Programs monitors grant accounts, and takes the appropriate action when an account goes into deficit. Procedure 8-30 addresses the procedure for handling deficits.
