Educational Opportunities Frequently Asked Questions (FAQs)

(Click here to go directly to a list of current classes/online resources)


The Office of Sponsored Programs provides a broad range of educational opportunities enhance your knowledge and skills in proposal development, award management and compliance throughout the sponsored programs life cycle
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Choose an FAQ link below to jump to the respective answer or scroll through and read all the FAQs and answers



Q. What educational and outreach services does OSP offer?
       A:
  • Workshops/classes- face-to-face instruction, typically offered twice a year during Fall and Spring
  • Web modules - online versions of classes and references for those individuals needing just-in-time instruction in sponsored programs concepts and practices
  • Reference Pages - web pages on the OSP website that include presentation handouts, overviews of concepts, and tools/calculators to assist you in the management of your sponsored awards
  • School/Department/Unit-specific outreach - our team is always available to come to departments and schools to provide consultation and education on issues surrounding management of sponsored programs at the local level. Contact us to arrange an event in your area.

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Q. How do you track attendance at educational events and completion of online courses?

A:Attendance at classes, Research Administration Forums, and completion of online educational modules are tracked in the Integrated System and appear on the employee’s Learner History in Self Service Time and Leave.

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Q. What classes/online modules are available, and how do I register for them?
       A:

  • Subscribe to our Education Opportunities listserv for the latest announcements on upcoming classes and online modules.
  • Attend quarterly Research Administration Forums  No registration required! Join us for the latest news and changes affecting Research Administration at UVA. Network with colleagues and hear speakers from across grounds with updates and guidance on multiple business functions that impact management of sponsored awards.
  • Sign up for one of our courses below:

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Current OSP Educational Offerings

Title (click title for detailed course description)

Check for scheduled classes/Enroll
Note: if nothing is listed under “Class Number”, no classes are currently scheduled

 

Summary Description

Offered Online? (click links to access online courses)

Reference

RA@UVA (face to face class)– An overview of Research Administration at the University of Virginia

Check class schedule/Enroll in class

Gives the “40,000 foot view” of research administration, sponsored projects, and the management of sponsored projects throughout their life cycle. Online module allows new research administrators to get just-in-time information between face-to-face offerings.

RA@UVA Online Module*
* Requires speakers or headphones

RA@UVA Reference Page

Proposal Development

 

 

 

 

Module 1 – UVA Processes and Sponsor Guidelines

Check class schedule/Enroll in class

An overview of the proposal development and submission process at UVA; includes information on internal practices and processes, forms, and hands-on practice with reviewing sponsor guidelines for proposal preparation.

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Proposal Development Reference Page

Module 2-  Proposal Budgeting

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Introduction to the basic concepts and elements of a proposal budget

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Proposal Development Reference Page

Module 3 - Contracts and Subawards

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Introduction to the proposal process for contracts and incoming/outgoing subawards

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Proposal Development Reference Page

Costing Decisions and Sponsored Projects

 

 

 

 

Module 1 – Costing Basics

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An overview of costing concepts and practices at UVA, with introduction to a framework for costing decisions.

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Costing Principles and Guidance

Module 2 – Advanced Studies in Costing Practices

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Assists participants in applying costing concepts via activities using real life case-studies.

 

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Costing Principles and Guidance

The A, B, C and D’s of Cost Transfers

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An introduction of UVA practices in the management of cost transfers and labor distribution adjustments that impact sponsored projects. (Note: this session does not cover “how to” enter cost transfer batches or LD adjustments in the Integrated System. Please see UVA Human Resources  - for instruction in the mechanics of these types of transactions)

 

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Guidance on OTPS Cost Transfers and Labor Distribution Adjustments

 

Time and Effort Certification

 

 

 

 

Time and Effort Certification: An Introduction to the Concepts and UVA Practices

Check class schedule/Enroll in class

Provides an overview of the conceptual framework underpinning the effort reporting process at UVA, and provides case studies for participants to apply their knowledge.

 

The course introduces the “Effort@UVA” electronic reporting system and is mandatory for all individuals holding the role of “Effort Reporting Coordinator (ERC)” in Effort@UVA.

Participants are encouraged to take the “Effort@UVA Tools and Navigation” course for hands-on practice in a computer lab setting

 

Effort @UVA Faculty Module

Reference Pages:

A robust set of web resources related to Effort Reporting is available on OSP’s website, including FAQs, simulations, reporting calendars, system help and a brief online overview targeted towards faculty.

Effort@UVA Tools and Navigation

Check class schedule/Enroll in class

Hands-on practice in Effort@UVA system functionality, and exploration of Discoverer Reports available for management of the Effort Reporting process

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Reference Pages

 

Certified Research Administrator (CRA) Review Course

Request information/enroll

Set of 12 weekly study sessions to help candidates prepare for the Certified Research Administrator (CRA) exam.

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UVA CRA Review Page

 

Research Administration Certification Council (RACC)


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Q: What sequence of classes/courses do you recommend for new research administrators?

A: Begin with RA@UVA – if a face-to-face session isn’t currently offered, be sure and complete the RA@UVA Online Module, to get an overview of the Research Administration process at UVA.We also recommend taking a face-to-face session to reinforce the concepts from the online course.

If you will taking on a system role as an Effort Reporting Coordinator in the Effort@UVA System, attendance at the “Time and Effort Certification: An Introduction to the Concepts and UVA Practices” course is mandatory.

OSP can also add all of our Integrated System-tracked classes into your Learning Management Home, to take at your convenience!  Email us and we will add the classes for you!

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Q: Do OSP classes count as contact hours towards Certified Research Administrator (CRA) certification?

A: Yes. Each hour spent in a research administration related educational activity counts as one contact hour towards recertification. (See "Ways to Earn Contact Hours" on the Research Administrators Certification Council (RACC) website for more information on earning these hours).

Note: CRA's are responsible for maintaining documentation of all contact hours for verfication purposes by the RACC.

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Q: Does OSP cancel classes because of inclement weather?

A: See OSP's cancellation and inclement weather practices.

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**Need help immediately? Contact osp-help@virginia.edu for assistance!