Federal and Sponsor Regulations/Guidance Documents

Circulars & Regulatory Guidance

Circular A-21

  • Cost Accounting Principles for Educational Institutions - This Circular establishes principles for determining costs applicable to grants, contracts, and other agreements with educational institutions . The principles deal with the subject of cost determination, and make no attempt to identify the circumstances or dictate the extent of agency and institutional participation in the financing of a particular project. The principles are designed to provide that the Federal Government bear its fair share of total costs, determined in accordance with generally accepted accounting principles, except where restricted or prohibited by law.

Circular A-110

Circular A-133

Federal Acquisition Regulations

  • Federal Acquisition Regulations (FAR) - The FAR is the primary regulation for use by all Federal Executive agencies in their acquisition of supplies and services with appropriated funds. It became effective on April 1, 1984, and is issued within applicable laws under the joint authorities of the Administrator of General Services, the Secretary of Defense, and the Administrator for the National Aeronautics and Space Administration, under the broad policy guidelines of the Administrator, Office of Federal Procurement Policy, Office of Management and Budget.

National Institutes of Health (NIH) Grants Policy Statement (NIHGPS)

National Science Foundation (NSF) Proposal and Award Policies and Procedures Guide

National Science Foundation 2-Month Salary Information

  • In 2009, The National Science Foundation (NSF) changed its compensation policy to allow greater flexibility in charging senior project salary to NSF and NSF flow-through awards. The change dropped a previous limitation to summer salary and instead restricted the total senior project salary charged to NSF or NSF flow-through awards “to no more than two months regular salary in any one year.”

Education Department General Administrative Regulations (EDGAR)

Federal Demonstration Partnership

  • Federal Demonstration Partnership(FDP) - This is a cooperative initiative among Federal agencies and Institutional recipients of federal funds of which the University of Virginia is a member. Its purpose is to reduce the administrative burdens associated with research grants and contracts. The primary benefit to member institutions has been the simplified and streamlined General Terms and Conditions across FDP member federal agencies. There do exist some Agency Specific Regulations enacted by some of the Federal agencies participating in the partnership.