Cash Management - Invoicing

The University of Virginia is required to comply with the Federal circulars for all federal awards. Federal Circular A-21 “Cost Principles for Educational Institutions”, now relocated to 2 CFR, Part 220 and A-110 “Uniform Administrative Requirements for Grants”, now relocated to 2 CFR, Part 215. Post-Award shares a strong affiliation with Compliance; see the Compliance section for more information.

Activities include:

  • Daily generate and submit invoices to Sponsors, based on each Sponsor’s Guidelines, and in compliance with laws, regulations, policies and procedures.
  • Financial Close-Out of expired accounts.

The University of Virginia has designated the Office of Sponsored Programs, Post Award, as the only authorized office to submit to our Sponsors official invoices for sponsored research programs and activities. The only authorized exceptions to this rule are the invoicing for the following award types: Clinical Trial, Contingency Payment, and Sample Testing. These are invoiced by the particular Department conducting the study/activity.

OSP must receive the FSR Memo & Check List signed by the principal investigator and fiscal administrator so we may process and submit the Final Invoice and proceed to close out the account.

To request information on invoicing status of any given account, please utilize the Discoverer Report: “OSP - VD9K Invoicing and balance due report for the field” that shows invoices issued and the date processed as well as the payments received by the award. Otherwise please send an email to osp-postaward@virginia.edu.