The Term Statement ("The bill") and QuikPay@UVA

Overview

Student Financial Services generates term statements approximately 30 days before the beginning of the Fall and Spring term. There are no term statements generated for January term or Summer Session;for charges for these terms as well as activity that occurs after a term statement is produced, refer to your Current Account Activity in QuikPay@UVA.   A schedule of bills and due dates is listed here. Charges include tuition and fees, room, dining plan, telecommunications, bookstore, and other miscellaneous charges such as parking fines, library fines, and referred Student Health Charges. Payment must be received on or before the due date to prevent late fees and holds on your account.

Understanding your term statement

For currently enrolled students, your term statement is generated electronically and stored in QuikPay@UVA. No paper bill is sent to students or to the student's permanent home address.

At the time a term statement is generated, an email is sent to the U.Va. email address (the virginia.edu address) notifying students that it is ready for viewing in the QuikPay@UVA system.  Authorized payers will be notified at the e-mail address the student provides for them in the QuikPay@UVA system. Within the QuikPay@UVA system, users can view their current account statement and statement history, as well as view and print a PDF version of these statements and remittance advice.

The term statement displays prior term balances, tuition, fees, and any room and board charges for the upcoming term. The lower portion of the statement displays any anticipated credits (loans, outside scholarships, or other credits). At the bottom of the term statement, the total due is displayed, subtracting anticipated credits from the term charges and prior term balances.

An electronic payment can be made by e-check or credit card or payment by paper check can be mailed along with the remittance portion of the PDF version of the statement.

NOTE: The term statement is a static document and is not updated once it is produced. All activity that occurs after the term statement has been produced, including any payments, newly-accepted loans, or additional outside scholarships, is best viewed under the Current Account Activity in QuikPay@UVA.

Viewing and Paying Bills Online

Quikpay
The University of Virginia, in partnership with Nelnet Business Solutions, an e-commerce service provider, makes student term statements available on-line for viewing and payment through an electronic system called QuikPay@UVA. The current term statement and statement history are available for viewing. Payments can be made by e-check or by credit card and will be posted to your account by the next business day.

Please note that VISA has, on their own, elected not to participate in our payment program.

Students can set up parents and others as authorized payers in the QuikPay system. For details on how, click here.

Payments can also be made with paper check and mailed, using the printable remittance advice available on-line. Students access QuikPay@UVA by clicking on "QuikPay@UVA" from the Finances section in the SIS. Authorized payers access QuikPay by logging in at https://quikpayasp.com/virginia/studentaccounts/authorized.do. To see your remittance advice, choose "Current Statement" in the left hand menu, and then click "Printable Statement" from the Current Statement. This will display the Remittance Advice for you to print and enclose with your check payment.

Once in QuikPay@UVA, click on Current Account Activity to see the most recent activity.  Both Current Due Amounts and Past Due Amounts are displayed. Past Due Amounts are due immediately while Current Due Amounts are due at the end of the current month (due dates are shown next to each line item). 

You may pay your balances on-line in QuikPay@UVA by e-check or credit card (MasterCard, American Express, or Discover - note that credit card payments are assessed a 2.75% fee by Nelnet Business Solutions).   There are no service fees for e-check payments!

You may also mail a check or pay in person at the Cashier's Office in Carruthers Hall.   If you choose to mail a check, go to your Current Statement in QuikPay@UVA, click on the Printable Statement, and print the remittance advice portion to include with the check.  Checks should be made payable to U.Va. and mailed to: U.Va. Student Payment Processing  P.O. Box 400204 Charlottesville, VA 22904-4999.  Students in the School of Continuing and Professional Studies paying by check should make payment to the regional center through which they are enrolled.

The QuikPAY system is used by many universities to manage their on-line billing services. It provides for account management 24 hours a day 7 days a week and was developed under the highest Internet security standards. In addition to viewing the current most recent statement, students/customers can view printable versions of their statements, set up parents or others to be authorized payers on their behalf, view payments made on-line immediately, and manage their e-bill notification email and payment profiles.

E-bill notifications are sent to our students’ University of Virginia (virginia.edu) e-mail addresses and to e-mail addresses of authorized payers when a statement has been posted and is available for viewing. Please note that authorized payers can only receive those notifications after the student or customer has logged into QuikPay@UVA and enrolled them as an authorized payer. The e-bill notification will include instructions on where to go to view and pay the e-bill. Emails are also directed to customers and authorized payers confirming payments made on-line and confirming authorized payer setup or change.

Comments and questions can be directed to Student Financial Services at sfs@virginia.edu.

 


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