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Learning Needs Evaluation Center

Guidelines for Documentation of a Medically-Based Disability

Students seeking support services from the Learning Needs and Evaluation Center (LNEC) on the basis of a diagnosed medically-based disability condition are required to submit formal documentation that verifies their eligibility under Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA). The following guidelines are provided in an effort to assist you and your physician in completing the formal request for accommodations here at the University of Virginia. These guidelines allow us to determine your eligibility and the appropriate accommodations you may receive. The Director of the LNEC is available for consultation with regard to these guidelines and their implementation.

1. A formal assessment of your current health status and diagnosis of a disability must be provided by a licensed physician.

2. The assessment must be current. Accommodations are based on an assessment of the current nature and impact of your disability. You are required to submit a report that includes an assessment of the impact of your disability on your learning and social functioning. This means that testing must have been conducted within the last three years prior to your request for accommodations.

3. The evaluation must be comprehensive. Objective evidence of a substantial limitation in cognition and learning must be provided. Minimally, the domains to be addressed by The physician must include, but are not limited to, the following:

A. A diagnostic interview, which includes relevant background information in support of the diagnosis.

B. If pertinent with regard to learning issues, the results of a complete neuropsychological or psychoeducational evaluation should be provided. These findings must demonstrate that your functional limitations are due to the diagnosed disability(ies).

C. The diagnostic report must include the names and titles, as well as license number of the person conducting the evaluation. The date of the testing must be included, also.

All documentation submitted for consideration to LNEC is confidential. Documentation supporting your disability should be sent to:

Director, Learning Needs and Evaluation Center
University of Virginia
Elson Student Health Center
400 Brandon Avenue
Charlottesville, VA 22908-0760
Phone: (434) 243-5180
Fax: (434) 243-5188

Verification of Medical Condition or Disability - Form (opens .pdf file)