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Registration and Academic Procedures

 

Summer Session students are subject to the University of Virginia's academic, financial, and non-academic rules and regulations. Students enrolled in a UVA Summer Session course are expected to attend each class meeting.


Registration Dates

The earliest you may register for Summer Session is:

April 14 Current UVa Graduate Students
April 14 Current UVa 3rd and 4th Year Students
April 15 Current UVa 1st and 2nd Year Students
April 16 Visiting students

 

Admission

The following students must complete a Summer Session application:

  • U.Va. students receiving a degree in May 2014.
  • U.Va. students not in residence during the spring 2014 semester. This does NOT include U.Va. students enrolled in a U.Va.-approved study abroad program during spring 2014.
  • Students not enrolled in a U.Va. degree program.

How to Register (Acceptance Precedes Registration)

Registration will be completed through the Student Information System (SIS). Detailed registration instructions for visiting students are included in acceptance e-mails.

All students who undertake any form of academic study within the University are required to pay the comprehensive fee in addition to tuition. Payment of the comprehensive fee is due in full by May 19, 2014, or five days after you enroll, if you enroll on May 19, 2014, or later. Tuition for each session is due the day before your class starts.


General Information.

  • Choose your courses carefully.
  • If you are enrolling in research hours it is very important that you select the course section that your advisor is supervising. If your research advisor is not listed on SIS you should complete a course action form, including a signature from your advisor, and register in person at the Office of Summer and Special Academic Programs.
  • If you are enrolling in independent study, you will need to complete a course action form, including a signature from your instructor, and register in person at the Office of Summer and Special Academic Programs.
  • For variable credit courses, indicate the number of credits for which you wish to enroll.
  • To enroll on a credit/no credit or audit basis, follow the regulations of your school or home institution and select the appropriate grade option. See Undergraduate or Graduate Record for academic policies.
  • The cost of auditing a course is the same as the cost of taking the course for credit.
  • Total charges will include any past-due amounts (regular semester tuition, parking tickets, library fines, etc.) as well as all Summer Session tuition and the comprehensive fee. The comprehensive fee covers use of University transit, recreational facilities, Newcomb Hall operation, and Student Health. Support for WTJU, classroom renewal fee, technology fee, arts fee, and E & G facilities debt service is also provided through payment of the comprehensive fee.
  • If you pay tuition and fees by check, at the Cashier's Office in Carruthers Hall, do NOT include room rent, food money, or "pocket" money in the check amount. Refunds require up to two weeks to process.
  • Once registration has been completed, any Summer Session student who does not have a valid U.Va. student ID may receive one at the University ID Card Office, located in the lower entrance level of the Observatory Hill Dining Hall at the corner of McCormick and Alderman Roads. Students must have a U.Va. computing ID and must bring a valid, government-issued photo ID (drivers license, passport or military ID). Office hours are Monday through Friday 8:00 to 4:45. There is no charge for an initial ID card. There is a $15 charge for replacement of a lost card, payable by cash, check or Cavalier Advantage.

Notes:

  • Exclusion from Courses: A student who is making no real progress in a course, or whose behavior is detracting from the course, may be excluded from that course by the instructor with a grade of W or F. Students have 48 hours following written notification of this exclusion in which to appeal. The appeal should be made in writing to the Director of the Office for Summer and Special Academic Programs. Until the final disposition of the appeal, the student will continue to be enrolled in the course and may continue to attend classes with the approval of the Director of  Summer and Special Academic Programs and the instructor.
  • College of Arts and Sciences: Students who have been granted a suspension-in-abeyance or who are on academic warning must obtain the permission of their Association Dean or the Dean of the Day on their Add form. For College students academic suspension begins at the end of the spring semester and takes precedence over any earlier plans to attend Summer Session, here or elsewhere. Suspended students who enroll in a U.Va. Summer Session course will have their registration cancelled.
  • College students may not, under any circumstance, enroll in more than two courses per session.
  • Curry School of Education: Students enrolling in more than 9 credits for the entire summer session must obtain the permission of the Associate Dean.
  • Engineering and Applied Science: Students enrolling in more than 10 credits must obtain the permission of their Dean.
  • Graduate Engineering and Applied Science: Students auditing a course must obtain the permission of their Advisor.

On-line SIS Registration

  • Registration will be on-line through the Student Information System (SIS).
  • You may register via SIS and anytime between your assigned registration time and the first day of class. Registration begins at 7:00 am as follows:

            
    April 14 Current UVa Graduate Students
    April 14 Current UVa 3rd and 4th Year Students
    April 15 Current UVa 1st and 2nd Year Students
    April 16 Visiting students
  • Individuals registering on-line must pay by e-check or MasterCard, Discover, or American Express through QuikPay@UVa unless they have had financial aid posted to their account. Upon class registration, you will receive an automated email from Student Financial Services with instructions. Payment of the comprehensive fee is due by May 15. Payment of tuition is due the day before class starts.
  • Visiting students must activate their University of Virginia computing ID before registering. To activate your computing ID visit www.itc.virginia.edu/accounts/studentaccounts.html and follow the instructions carefully.
  • After visiting students have activated their University of Virginia computing ID registration may be completed through the Student Information System (SIS). Information on SIS registration may be found at www.sis.virginia.edu/CenterHelp/.


Late Registration

  • Registration will be on-line through the Student Information System (SIS). Late registration is possible during the first two days of a course with instructor permisson. To complete late registration after the first two days of a course, bring a completed and instructor signed course action form (www.virginia.edu/registrar/courseactionform.html) to the Office of Summer and Special Academic Programs.

Dropping a Course

After Course Registration is Completed until Course Mid-Point

  • You may drop a course, and remain enrolled in other Summer Session courses.
Session Session Mid-Point
I May 29
II June 26
III July 24
Eight -Week July 11
ED-I May 28
ED-II June 18
ED-III July 9
ED-IV July 30
Other Contact Office of Summer and Special Academic Programs

  • Courses may be dropped through SIS. Courses dropped after the midpoint will be considered a withdrawal. A grade of W will appear on the record.
  • If the course is dropped on the second day of class, you will receive a full refund for your tuition. See refund schedule for additional information.
  • If you have received financial aid for Summer Session, notify Student Financial Services that you are dropping a course. Dropping below 6 credits will result in all summer financial aid being cancelled. Remember all undergraduate and graduate students must take a minimum of 6 credits to receive financial aid.

Withdrawing From a Course

  • Students may withdraw from a course after the drop deadline and up to the withdrawal deadline. This can be done through SIS. A grade of W will appear on the record.
  • No refund will be received. See refund schedule for additional information.
  • If you have received financial aid for Summer Session, notify Student Financial Services that you are withdrawing from a course. Dropping below 6 credits will result in all summer financial aid being cancelled. Remember all undergraduate and graduate students must take a minimum of 6 credits to receive financial aid.
Session Withdrawal Deadline
I June 6
II July 3
III August 1
Eight -Week July 25
ED-I Last day of class BEFORE exam is given.
ED-II Last day of class BEFORE exam is given.
ED-III Last day of class BEFORE exam is given.
ED-IV Last day of class BEFORE exam is given.
Other Contact Office of Summer and Special Academic Programs

 


Refunds

Refunds are based on course meeting days as follows:

Main Sessions Refund
Registration through Day 2 100%
Day 3, 4, and 5 75%
Day 6 50%
After Day 6 0%


Curry Sessions Refund
Registration through 4:30 P.M. on Day 2 100%
Days 3 and 4 75%
Day 5 50%
After Day 5 0%

 


Withdrawing from Summer Session

No Summer Session course will be completed if you withdraw completely from Summer Session. This cannot be done through SIS.

  • Visit the Office of Summer and Special Academic Programs and obtain a Summer Session Withdrawal Form.
  • Complete the student section and obtain the required school signature on the form.
  • Submit the completed Withdrawal Form to the Office of Summer and Special Academic Programs to have the withdrawal recorded in SIS

If you cannot report in person because of ill-health, ask Student Health or your Dean to contact the Office of Summer and Special Academic Programs and recommend withdrawal.

Note: McIntire School of Commerce students are NOT allowed to withdraw from Summer Session courses.


Changing Grading Option

This cannot be done through SIS.

College of Arts and Sciences students may change the grading option in a course through the course mid-point. Visiting students will follow the rules of the school through which the course is offered. Other UVa students must follow the rules of their school. Commerce School courses may not be taken on CR/NC basis.

Students may audit with permission of the instructor. No credits or grade points are earned in audited courses. The cost of auditing a course is the same as taking the course for credit. Students in the School of Architecture, Study Abroad and the Summer Language Institute may not audit any course.

The appropriate section of the Course Action Form must be completed. Select the appropriate box under the grade option section. The form is available in the Office of Summer and Special Academic Programs and online at www.virginia.edu/registrar/courseactionform.html

  • The appropriate section of the Course Action form www.virginia.edu/registrar/courseactionform.html must be completed. Select the appropriate box under the grade option section. The form is also available in the Office of Summer and Special Academic Programs.
  • College students must take the course action form to their instructor for signature and also receive the signature of their Association Dean/Dean of the Day. Visiting students will take the course action form to the instructor for signature and then return to the Office of Summer and Special Academic Programs for the signature of the Director of Summer and Special Academic Programs.
  • All students must bring their completed course action form to the Office of Summer and Special Academic Programs in Minor Hall for the grade change to be recorded in SIS.

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Summer Degree Candidates

Candidates who will enroll for neither a class nor research credits and who will have completed, by June 1, all work towards an August degree should register for Non-Resident through SIS by July 1. This requires payment of a $206.00 fee. Summer degrees conferred Tuesday, August 12, 2014.

Independent Study Registration

  • Students registering for independent study must complete a course action form (www.virginia.edu/registrar/courseactionform.html) and obtain the signature of the faculty member supervising the independent study. The student should bring the completed, signed form in person to the Office of Summer and Special Academic Programs to complete registration.

 


Thesis or Dissertation Research

Graduate Students only registering for thesis or dissertation research must register by June 16. Check with your department, since the terms of some grants, fellowships, and jobs may require you to register earlier. August degree candidates must be registered by June1.

 


Equal Opportunity Policy

The University of Virginia is committed to equal employment opportunity and affirmative action. To fulfill this commitment, the University administers its programs, procedures and practices without regard to age, color, disability, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information and operates both affirmative action and equal opportunity programs, consistent with resolutions of the Board of Visitors and with federal and state requirements, including the Governor’s Executive Order on Equal Opportunity.

The University’s policies on “Preventing and Addressing Discrimination and Harassment” and “Preventing and Addressing Retaliation” implement this statement. The Office of Equal Opportunity Programs has complaint procedures available to address alleged violations of these policies