Summer Session students are subject to the University of Virginia's academic, financial, and non-academic rules and regulations. Students enrolled in a UVA Summer Session course are expected to attend each class meeting.
Admission
The following students must complete a Summer Session application:
- U.Va. students receiving a degree in May 2008.
- U.Va. students not in residence during the spring
2008 semester. This does NOT include U.Va. students
enrolled in a U.Va.-approved study abroad program
during spring 2008.
- Students not enrolled in a U.Va. degree program.
How to Register (Acceptance Precedes Registration)
Registration begins April 28, 2008 and
must be completed prior to the first class meeting. You
can NOT register before April 28, 2008.
There are two ways to register:
- On-line via ISIS at www.virginia.edu/isis (requires payment by Visa, MasterCard, Discover, American Express or financial aid credited to an individual student's account).
- In person (requires payment by Visa, MasterCard, Discover, American Express, check, or financial aid credited to a student's account. Cash is not accepted as payment).
U.Va. students receiving financial aid may register either in-person in the Office of Summer and Special Academic Programs (B019 Garrett Hall) or on-line via ISIS if their aid has been credited to their student account.
General Information
- Choose your courses carefully. No tuition refunds or tuition credits can be made after the second day of class.
- You will be assessed a $25 late fee if registration is completed after your course has begun.
- If you are enrolling in research or independent study, you will need the instructor number of the faculty member directing your research. Instructor numbers are available at www.virginia.edu/cod.
- For variable credit courses, indicate the number of credits for which you wish to enroll.
- To enroll on a credit/no credit or audit basis, follow the regulations of your school or home institution and select the appropriate grade option. See Undergraduate or Graduate Record for academic policies.
- The cost of auditing a course is the same as the cost of taking the course for credit.
- Total charges will include any past-due amounts (regular semester tuition, parking tickets, library fines, etc.) as well as all Summer Session tuition and the comprehensive fee. The comprehensive fee covers use of University transit, escort services, recreational facilities, Newcomb Hall operation, and Student Health. Support for WTJU, classroom renewal fee, technology fee, arts fee, and E & G facilities debt service is also provided through payment of the comprehensive fee.
- If you pay tuition and fees by check, do NOT include room rent, food money, or "pocket" money in the check amount. Refunds require up to two weeks to process.
- Once registration has been completed, any Summer Session student who does not have a valid U.Va. student ID may receive one at the University ID Card Office, located in the lower entrance level of the Observatory Hill Dining Hall at the corner of McCormick and Alderman Roads. Students must have a U.Va. computing ID and must bring a valid, government-issued photo ID (drivers license, passport or military ID). Office hours are Monday through Friday 8:00 to 4:45. There is no charge for an initial ID card. There is a $15 charge for replacement of a lost card, payable by cash, check or Cavalier Advantage.
- Students who are not eligible to register on-line via ISIS must register in-person in the Office of Summer and Special Academic Programs, B019 Garrett Hall.
Notes:
- College of Arts and Sciences: Students who have been granted a suspension-in-abeyance or who are on academic warning must obtain the signature of their Association Dean or the Dean of the Day on their Add form. For College students academic suspension begins at the end of the spring semester and takes precedence over any earlier plans to attend Summer Session, here or elsewhere. Suspended students who enroll in a U.Va. Summer Session course will have their registration cancelled.
- College students may not, under any circumstance, enroll in more than two courses per session.
- Curry School of Education: Students enrolling in more than 9 credits for the entire summer session must obtain the signature of the Associate Dean on their Add form.
- Engineering and Applied Science: Students enrolling in more than 10 credits must obtain the signature of their Dean on their Add form.
- Graduate Engineering and Applied Science: Students auditing a course must obtain the signature of their Advisor on their Add form.
- U.Va. graduate students who receive financial aid through their department must bring a completed Payment Delay form (provided by the department) along with a completed Add form to the Office of Summer and Special Academic Programs, B019 Garrett Hall.
On-line ISIS Registration
(Online ISIS Registration is NOT available for high school students taking Summer Session courses)
You may register via ISIS and make payment by credit
card anytime between April 28 and the first day of class.
Registration does NOT begin until April 28, 2008.
Individuals registering on-line must pay by Visa, MasterCard, Discover, or American Express
at the time of registration unless they have had financial
aid posted to their student account. It is not possible
to use other credit cards, check cards, or debit cards
to register via ISIS and make payment later.
To Activate Your University of Virginia E-mail Account
(Visiting Students):
Visiting Students should follow registration instructions included in the letter of acceptance. Before you can complete the online registration process,
you must activate your University of Virginia email
account. Go to www.myuva.virginia.edu. Select the red
"Activate U.Va. Computing ID" button under
"Getting Started". You will be asked to read
the Responsible Computing Handbook and take the Responsible
Computing Quiz. You will be given your University of
Virginia e-mail address once you have completed this
process. Then you may proceed with registration via
ISIS Online. You cannot complete registration online
without a valid University of Virginia e-mail ID.
To Register:
- Log into ISIS at www.virginia.edu/isis.
- If you have never used ISIS before, you must click on "First Time User". You will then be prompted to select your password. This step must be completed before you proceed.
- From the main ISIS menu, enter "082" as the term code and select; "Summer Session".
- Enter the schedule number for each desired course and select "Add". You cannot drop summer courses via ISIS on-line. Course descriptions and Schedule numbers are available at www.virginia.edu/cod.
- Once you have added your classes, you must click on the red CALCULATE TUITION button. If you do not do this, the courses you selected will be immediately deleted. Clicking on the red button will provide a Total Amount that must be paid by credit card in order to complete your registration for Summer Session. The title of this screen is "Credit Card Data for Course Enrollment". The total amount is calculated as follows:
- Summer Session Tuition and Fee plus all other amounts that have been billed and are due on your ISIS account minus any financial aid posted to student account equals Total Amount.
- If the sum of any financial aid credited to your student account equals or exceeds the Total Amount charged, you will not need to provide any credit card information. Please note that premiums/other charges that have not been billed or reached their due date will not be included in the total. Enter your credit card information, then click the SUBMIT button. You must use a Visa, MasterCard, Discover, or American Express credit card. Do NOT use debit or check cards.
- You will receive an e-mail with confirmation of your transaction at the e-mail address you entered with your payment information.
This function is a combined course enrollment and final registration; you do not need to complete a separate final registration.
In-Person Registration
- You may register in person and make payment by Visa, MasterCard, Discover, American Express, or
check anytime between April 28 and the first day of class.
Registration does NOT begin until April 28, 2008.
- Obtain an Add/Drop form at the Office of Summer
and Special Academic Programs located in Garrett Hall
B019, or download the form from the Summer Session
website at www.virginia.edu/summer.
- Submit the completed Add/Drop form and payment at the Office of Summer and Special Academic Programs, Garrett Hall B019, to have the course added to your record.
- If you are receiving financial aid and the aid has not been credited to your account, you must be cleared through Student Financial Services. Proceed to Student Financial Services, located in Carruthers hall at 1001 North Emmet Street on the same day you register.
- All courses that require Instructor Permission must be added in person and paid for by check.
Honor System Meeting
If you did not attend the University of Virginia during 2007-2008, you must attend an Honor System Meeting on the evening of the first day of classes. All Honor System meetings will take place at 5:00 P.M. in the Newcomb Hall 4th Floor Trial Room
Late Registration
This cannot be done through ISIS. To register after the ADD deadline, which is 4:00 P.M. on the first day of your class, you must secure permission from your instructor. If you gain permission to register late you may do so up to seven calendar days after the first class meeting. To register late, you will need to complete the following steps:
- Obtain an Add/Drop form at the Office of Summer and Special Academic Programs in B019 Garrett Hall, or download the form at www.virginia.edu/summer.
- Complete the form and get your instructor's signature. An advisor and/or Dean must sign for all except College students in good standing (GPA of 2.0 or higher). College students with a GPA below 2.0 must have their Association Dean's signature or the signature of the Dean of the Day. For specific instructions, contact your dean's office. The Director of Summer and Special Academic Programs serves as the dean for visiting students
- Submit the completed and signed Add/Drop form to the Office of Summer and Special Academic Programs (Garrett Hall B019) to have the course added to your record. You must also submit a letter to the Director outlining your reasons for registering late.
- Submit payment (by check only) at the Office of Summer and Special Academic Programs in Garrett Hall B019. Your payment should include tuition and fees, including a $25.00 late registration fee. Registration for a course is complete only after payment has been made in full.
- The course will appear on your transcript for credit.
- Students who have not completed registration within seven calendar days after the first class meeting will not be allowed to register except in cases where the delay resulted from University action.
Dropping a Course
After Course Registration is Completed until Course Mid-Point
This cannot be done through ISIS.
- You may drop a course, and remain enrolled in other Summer Session courses, before 4:30 P.M. on the course mid-point.
| Session |
Session Mid-Point |
| I |
May 23 |
| II |
June 23 |
| III |
July 23 |
| Nine-Week |
July 8 |
| ED-I |
May 27 |
| ED-II |
June 16 (if class ends on June 26); June 17 (if
class ends on June 27) |
| ED-III |
July 7 (if class ends on July 17); July 8 (if
class ends on July 18) |
| ED-IV |
July 28 (if class ends on Aug. 7); July 29 (if
class ends on Aug. 8) |
| Other |
Contact Office of Summer and Special Academic Programs |
- Obtain an Add/Drop form at the Office of Summer and Special Academic Programs (Garrett Hall B019), or download the form at www.virginia.edu/summer.
- Complete the form and get your instructor to sign and date form. An advisor and/or Dean must sign for all except College students in good standing (GPA of 2.0 or higher). College students with a GPA below 2.0 must have their Association Dean's signature. For specific instructions, contact your dean's office. The Director of Summer and Special Academic Programs serves as the dean for visiting students.
- Submit the completed Add/Drop form at the Office of Summer and Special Academic Programs (Garrett Hall B019) to have the course deleted from your record.
- The course will be deleted and no record will be recorded on your transcript.
- If the course is dropped by 4:30 P.M. on the second day of class, you will receive a full refund for your tuition. After the second day of class, tuition cannot be refunded or credited.
- If you have received financial aid for Summer Session, notify Student Financial Services that you are dropping a course. Dropping below 6 credits (for undergraduates) will result in all summer financial aid being cancelled. Students taking fewer credits than indicated on the summer session financial aid application will have their aid reduced. (Remember all undergraduate students must take a minimum of 6 credits and all graduate students must take a minimum of 3 credits to receive financial aid.)
Withdrawing from a Course
After Course Mid-Point through Withdrawal Deadline
Available to individuals who will complete at least one Summer Session class
This cannot be done through ISIS.
- If you have already completed a Summer Session course or you are enrolled in more than one Summer Session course, you may withdraw from a course between the midpoint and the course withdrawal deadline.
| Session |
Withdrawal Deadline |
| I |
May 29 |
| II |
June 26 |
| III |
July 29 |
| Nine-Week |
July 21 |
| Curry School Sessions |
Last Class Day before Exam |
Note: McIntire School of Commerce students are NOT allowed to withdraw from Summer Session courses.
- Obtain a Summer Session Grade Indicator for Withdrawal form from the Office of Summer and Special Academic Programs in Garrett Hall B019.
- Complete the student section of the form and take the form to your instructor for grade assignment, signature, and date. You will need the required signature of your school unless you are a College student in good standing.
- Submit the completed Summer Session Grade Indicator for Withdrawal form at the Office of Summer and Special Academic Programs in Garrett Hall B019
| Student Status |
Signature |
| College - Good Standing |
No Signature Required |
| College - Suspension in Abeyance |
Association Dean or Dean of the Day |
| Graduate Arts & Sciences and Curry |
Dept. Summer Chair |
| Other U.Va. Schools |
Associate Dean |
| Visiting Students |
Summer Session Director |
- Course will appear on your transcript with the grade of W, WP, or WF as assigned by your instructor.
- Tuition cannot be refunded or credited to another course.
- If you have received financial aid for Summer Session, notify the Financial Aid Office that you are withdrawing from a course. Dropping below 6 credits (for undergraduates) will result in summer financial aid being cancelled. Students taking fewer credits than indicated on the summer session financial aid application will have their aid reduced. (Remember all undergraduate students must take a minimum of 6 credits and all graduate students must take a minimum of 3 credits to receive financial aid.)
Withdrawing from Summer Session
No Summer Session course will be completed.
This cannot be done through ISIS.
If you cannot report in person because of ill-health, ask Student Health or your Dean to contact the Office of Summer and Special Academic Programs and recommend withdrawal.
The timing of a complete withdrawal from Summer Session determines which form(s) require completion.
| Timing of Withdrawal |
Summer Session
Withdrawal Form |
Summer Session Grade
Indicator for Withdrawal Form |
After Registration through
Course Mid-Point |
X |
|
Post Mid-Point through
Withdrawal Deadline |
X |
X |
Both forms are only available in the Office of Summer and Special Academic Programs, Garrett Hall B019.
- Summer Session Withdrawal form - Submit the completed withdrawal form to the Office of Summer and Special Academic Programs in Garrett Hall B019 to have the withdrawal recorded in ISIS. Complete the student section and obtain the required school signature.
| Status |
Required Signature |
| College |
Association Dean or Dean of the Day |
| Graduate Arts & Sciences and Curry |
Summer Chair |
| Other U.Va. Schools |
Associate Dean |
| Visiting Students |
Summer Session Director |
Note: McIntire School of Commerce students are NOT allowed to withdraw from Summer Session courses.
- Summer Session Grade Indicator for Withdrawal form
Complete the student section of the Summer Session Grade Indicator for Withdrawal Form and get the required signature(s). Your course instructor will sign and date the form and assign a grade of W, WP, or WF.
| Status |
Required Signature(s) |
| College - Good Standing |
Instructor |
| College - Suspension in Abeyance |
Instructor and Association Dean/Dean of the Day |
| Graduate Arts & Sciences and Curry |
Instructor and Summer Chair |
| Other U.Va. Schools |
Instructor and Associate Dean |
| Visiting Students |
Instructor and Summer Session Director |
- Submit the signed forms to the Office of Summer and Special Academic Programs, Garrett Hall B019.
- Summer Session will complete a portion of the Summer Session Official Withdrawal Form and the Director of the Summer Session will sign and date it.
- To complete the withdrawal, take the form to the Dean of Students in Peabody Hall.
- No record of the withdrawal will appear on a student's transcript if the withdrawal is completed by 4:30 P.M. on the second day of class. If the withdrawal is completed after the second day but before the midpoint, the withdrawal and date of withdrawal will be recorded on the transcript. If the withdrawal is completed after the course midpoint, the withdrawal, date, and grade of W, WP, or WF will be recorded.
- If you have received financial aid for Summer Session, immediately notify Student Financial Services that you are withdrawing from Summer Session.
Refunds
Available for those who drop a course by 4:30 P.M. on the second day of class or who completely withdraw from the Summer Session before course mid-point
| Main Sessions |
Refund |
| Registration through 4:30 P.M. on Day 2 |
100% |
| Day 3, 4, and 5 |
75% |
| Day 6 through Mid-Point |
50% |
| After Mid-Point |
0% |
| Curry Sessions |
Refund |
| Registration through 4:30 P.M. on Day 2 |
100% |
| Days 3 and 4 |
75% |
| Day 5 through Mid-Point |
50% |
| After Mid-Point |
0% |
Changing Grading Option
This cannot be done through ISIS.
- College of Arts and Sciences students may change the grading option in a course through the course mid-point. Unclassified and Visiting Graduate students will follow the rules of the school through which the course is offered. Other U.va. students must follow the rules of their school. Commerce School courses may not be taken on CR/NC basis.
- Students may audit with permission of the instructor. No credits or grade points are earned in audited courses. The cost of auditing a course is the same as taking the course for credit. Students in the School of Architecture and the Summer Language Institute may not audit any course.
- The appropriate section of the Summer Session Add/Drop form must be completed. Select the appropriate box under the "Add" section. The form is available in the Office of Summer and Special Academic Programs (Garrett Hall B019) and at www.virginia.edu/summer.
- College students must take the Add/Drop form to their instructor for signature and also receive the signature of their Association Dean/Dean of the Day. Visiting students will take the Add/Drop form to the instructor for signature and then return to the Office of Summer and Special Academic Programs for the signature of the Director of the Summer Session.
- All students must bring their completed Add/Drop form to the Office of Summer and Special Academic Programs in Garrett Hall B019 for the grade change to be recorded in ISIS.
Summer Degree Candidates
Candidates who will enroll for neither a class nor research credits and who will have completed, by June 1, all work towards an August degree should register for Non-Resident through their own schools by June 1. This requires payment of a $115.00 fee.
Thesis or Dissertation Research
Graduate Students only registering for thesis or dissertation
research must register by July 21. Curry School of Education
students enrolling in thesis or dissertation research
must register by July 21. Check with your department,
since the terms of some grants, fellowships, and jobs
may require you to register earlier. August degree candidates
must be registered by June 11. |
TEL: (434) 924-3371
FAX: (434) 924-1483
