Readiness At The University Of Virginia
Dec. 30, 1999 -- Culminating three years of
preparation, there will be approximately 270 extra University of
Virginia employees on the clock at midnight Friday and in the hours
thereafter to make sure everything is running smoothly.
first priority will be the Medical Center, where the delivery of
patient care must remain seamless. Many of those who work with the
centers computers and patient care equipment will be on site.
Care providers will be staffed at normal levels, but there will
be many people on call if greater needs arise.
has met all the state requirements for Y2K readiness. Extra
supplies have been stocked. Generators are on hand. Preparations
have been made to test facilities and equipment after midnight on
Friday, a communications command center for the University will
be in operation beginning at 10 p.m. at the Universitys Hospital.
W. Sandridge, executive vice president and chief operating officer,
will have overall responsibility for the center. Working with him
will be: Robert E. Reynolds, interim vice president and chief information
officer for Information Technology and Communication (ITC); Martha
Stearns, the Universitys Year 2000 project manager; Mike Sheffield,
University Police chief.
will be extra staff on duty in the following departments: University
Police, Facilities Management, and the Medical Center. Information
Technology specialists will be set up in Carruthers Hall on both
Dec. 31, 1999 and Jan. 1, 2000, led by Chip German, director of
policy and planning for ITC. Most added staff will be on duty between
the hours of 10 p.m. Friday and 2 a.m. Saturday. Some, however,
will begin to report to work as early as 6 p.m. They will stay on
into the morning to test facilities, systems, and equipment. The
additional staff breaks down this way:
Police -- 25
Facilities Management --122
ITC -- 8
Health System -- 90
Other -- 25
Jan. 3, University staff will check all equipment, systems, and
facilities to make sure everything is working properly. Highest
priority will be given to the health area and the building systems
in individual buildings. Plans are to check every building
by using the equivalent of a facilities SWAT team at midnight on
the 31st. Staff from many other University units will work
on the Jan. 3 University holiday to ensure that all activities are
ready for the resumption of normal operations on Jan. 4.
AND REGIONAL REPORTING
state agencies are required to report regularly to the state throughout
the night and the day on Dec. 31 and Jan. 1. That effort will
be handled through the communications center and by elements of
the University that have unique reporting requirements to third-party
University also will participate in the operation of a regional
command post with the City and County based at the 911 Center. One
person from University Police will remain at that site. Our
command post will be reporting to the regional center throughout
the evening and early morning.
to address the Year 2000 problem at the University of Virginia began
in the mid-1990s, and actual assessments began in 1996.
in all affected areas have carefully examined the University's central
information systems, telecommunications, and other devices that
support its mission-critical activities, including all of those
directly involving health and safety, for their capacity to function
properly into the Year 2000.
problems were found, they were corrected or the system responsible
was replaced. Vendors who provide the supplies and utilities needed
for the institution's functions were asked to certify their capacity
to provide their products over the century-date change.
scale of these efforts with mission-critical systems has been large
-- totaling $2 million for the University's Medical Center and some
$4.26 million for the non-health-care components of the institution.
An additional $3.64 million was spent to bring departmental and
unit computing systems into compliance.
total cost of the University's Y2K preparations comes to $9.9 million,
well under the $12.7 million budgeted and far short of the $20+
million suggested in the earliest rough estimates provided by consultants.
YEAR 2000 AT THE UNIVERSITY OF VIRGINIA website: http://www.virginia.edu/year2000/
more information or to set up interviews with Sandridge, Reynolds,
Stearns, or German about preparations at U.Va., contact Carol Wood,
director of news services, at (804) 924-6189. Beginning at 10 p.m.
on Dec. 31, call (804) 989-2608.