New Policies in Process,
as of 9/28/09


  • Prevention, Detection, and Mitigation of Identity Theft — Establishes a program to help detect, prevent, and mitigate the effects of identity theft.
  • Use of E-mail for Official Communication with Employees — Establishes e-mail as the offical means of communicating matters relating to job responsibilities, benefits, etc.
  • Missing Student Notification — Sets forth policy and procedures for students living in University housing as per HEOA of 2008.
  • Minimum Effort on Federally Funded Sponsored Activities — Requires some level of involvement by faculty on each research program.
  • Time & Effort Certification — Establishes the 'After-the-Fact Confirmation' as the method for effort certification.
  • Emergency Eyewash & Shower Equipment — Requires such equipment in facilities where there is risk of exposure to hazardous materials.
  • Reporting of Events, Accidents or Injuries Involving Radiation Exposure to Patients or Staff — Assits the University in complying with its radioactive materials license.

    • Previously noted as in process:
  • Fabrication of Equipment — Establishes requirements for determining the type of fabrication and correct application of F&A rates.
  • Tenured or Tenure-Track Faculty Members Appointed to an Administrative Position — Provides the terms and conditions governing the administrative appointment.
  • Charging for Incidental Use of University Space — Establishes a framework for setting rates to recover costs associated with incidental use of E&G space.
  • Establishing and Managing Academic Activities Abroad — Requires all education abroad activities at the University comply with standard administrative policies and are subject to oversight by ISO.
  • Transferring Responsibility for Real Property — Establishes a process for an orderly transition of the responsibility for real property within the University from the holder to another entity.
  • Use of Materials with Sexually Explicit Content — Fulfills the University's obligation under state law to notify employees that accessing, viewing, printing, downloading, storing or transmitting materials with sexually explicit or obscene content violates state law.
  • University-owned Vehicle Use Requirements — Establishes usage rules that promote safe operation of University vehicles in accordance with the State's vehicle regulations and the laws of the jurisdiction where the vehicle is being driven.
  • Private Use in Debt-Financed Buildings — Establishes guidelines for analysis of private business use of proceeds for the University's tax-exempt bonds.

Existing Policy Under Review,
as of 8/19/09


  • General Financial Accounting and Reporting — Assigns responsibility for the establishment of financial accounting policies.
  • University Basis of Accounting — University funds may only be used for ordinary, necessary and reasonable business-related expenses.


    • Previously noted as in process:
  • Emergency/Disaster Leave — Allows up to two weeks (80 hours) of leave for full-time and part-time classified salaried employees, University staff and salaried research assistants to participate in emergency/disaster relief under certain criteria. The policy is being expanded to include faculty.
  • Financial Conflict of Interest for Research Investigators — The policy change combines the submission, review process and approval system for financial interests under both the state and federal statutes into one policy. It also establishes a Conflict of Interest Review Committee.
  • Patent Policy — Assists in getting UVa research innovations to the commercial marketplace; generates royalty funds that can be invested in future research; helps inventors protect their inventions and receive royalty income.