New Policies in Process,
as of 10/16/12


  • Use of an Online License — Sets forth the University's position relative to the use of Online Licenses by employees.

    • Previously noted as in process:
  • Use of E-mail for Official Communication with Employees — Establishes e-mail as the offical means of communicating matters relating to job responsibilities, benefits, etc.
  • Fabrication of Equipment — Establishes requirements for determining the type of fabrication and correct application of F&A rates.
  • Tenured or Tenure-Track Faculty Members Appointed to an Administrative Position — Provides the terms and conditions governing the administrative appointment.
  • Charging for Incidental Use of University Space — Establishes a framework for setting rates to recover costs associated with incidental use of E&G space.
  • Establishing and Managing Academic Activities Abroad — Requires all education abroad activities at the University comply with standard administrative policies and are subject to oversight by ISO.
  • Use of Materials with Sexually Explicit Content — Fulfills the University's obligation under state law to notify employees that accessing, viewing, printing, downloading, storing or transmitting materials with sexually explicit or obscene content violates state law.

Existing Policy Under Review,
as of 11/28/12


  • Establishment of Named Funds for Certain Purposes — Sets forth criteria for establishing named funds for designated purposes
  • Faculty Leaves of Absence — Establishes different types of leave available to faculty members.

    Previously noted as in process:
  • Tax Information to Employees and Degree Candidates — Sets forth responsibility for compliance with tax regulations.
  • Accepting a Loan of Equipment from a Vendor — Sets forth requirements for accepting equipment on an evaluation or loaned basis.
  • General Financial Accounting and Reporting — Assigns responsibility for the establishment of financial accounting policies.
  • University Basis of Accounting — University funds may only be used for ordinary, necessary and reasonable business-related expenses.
  • Patent Policy — Assists in getting UVa research innovations to the commercial marketplace; generates royalty funds that can be invested in future research; helps inventors protect their inventions and receive royalty income.