New Policies in Process,
as of 5/14/12


  • Electronic Funds Transfers — Establishes requirements for making electronic funds transfers for the University.

    • Previously noted as in process:
  • Fitness for Duty — Codifies existing practice and outlines management responsibilities for action when such "fitness" is in question.
  • Outdoor Fires Allowed in Properly Constructed and Maintained Fireplaces — Limits open air fires and reduces fire risks posed to University buildings and occupants.
  • Use of E-mail for Official Communication with Employees — Establishes e-mail as the offical means of communicating matters relating to job responsibilities, benefits, etc.
  • Fabrication of Equipment — Establishes requirements for determining the type of fabrication and correct application of F&A rates.
  • Tenured or Tenure-Track Faculty Members Appointed to an Administrative Position — Provides the terms and conditions governing the administrative appointment.
  • Charging for Incidental Use of University Space — Establishes a framework for setting rates to recover costs associated with incidental use of E&G space.
  • Establishing and Managing Academic Activities Abroad — Requires all education abroad activities at the University comply with standard administrative policies and are subject to oversight by ISO.
  • Use of Materials with Sexually Explicit Content — Fulfills the University's obligation under state law to notify employees that accessing, viewing, printing, downloading, storing or transmitting materials with sexually explicit or obscene content violates state law.

Existing Policy Under Review,
as of 4/25/12


  • Receipt and Acknowledgement of Gifts — Establishes requirements for accepting and processing gifts made to the University.
  • Establishment of Named Funds for Certain Purposes — Sets forth criteria for establishing named funds for designated purposes.

    Previously noted as in process:
  • Tax Information to Employees and Degree Candidates — Sets forth responsibility for compliance with tax regulations.
  • Accepting a Loan of Equipment from a Vendor — Sets forth requirements for accepting equipment on an evaluation or loaned basis.
  • Executing University Contracts — Describes the process for reviewing, approving, and executing contracts in the name of the University.
  • General Financial Accounting and Reporting — Assigns responsibility for the establishment of financial accounting policies.
  • University Basis of Accounting — University funds may only be used for ordinary, necessary and reasonable business-related expenses.
  • Financial Conflict of Interest for Research Investigators — The policy change combines the submission, review process and approval system for financial interests under both the state and federal statutes into one policy. It also establishes a Conflict of Interest Review Committee.
  • Patent Policy — Assists in getting UVa research innovations to the commercial marketplace; generates royalty funds that can be invested in future research; helps inventors protect their inventions and receive royalty income.