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Except as noted, the information below applies to official University of Virginia Web sites, which are defined as the official Web pages of University schools, departments, divisions and other units. You may also find within the University of Virginia domain -- signified by the address "virginia.edu" or within the range of Internet protocol addresses assigned to the University of Virginia -- Web sites over which the University has no editorial responsibility or control. Such sites include but are not limited to the Web pages of individual faculty members or students and the Web pages of student organizations and other organizations not formally a part of the University. Although the University encourages compliance with all University policies and practices at such Web sites, the University serves only as a neutral provider of Internet-related services to them. The University recommends that you seek information from the persons responsible for those sites directly to ensure that you know under what policies and practices they operate.
--------------------------------------------------------------- It is the responsibility of all parties storing materials on Web sites with University of Virginia domain addresses to ensure that such material does not violate other parties' proprietary rights and does not otherwise violate law or applicable University policy. U.Va. reserves the right to delete or make inaccessible files that contain material that is in violation of law or of applicable U.Va. policy. U.Va. is not responsible for any errors in the material provided on the Web and shall not be liable for any damages of any kind arising from the use of any material found on official U.Va. Web sites or on any other sites with University of Virginia domain addresses. The design, pictures, and logos used on Web sites directly managed by the University Webmaster may not be copied and used or posted by any other person or entity, including other units/offices at the University of Virginia. This includes but is not limited to the University's home page, all Secondary Web Pages (blue button pages), news pages, and maps. Links may be directed to these pages, but images, logos, maps, may not be copied and/or posted for any reason. The photographic banner at the top of the All About U.Va Web site is the property of a freelance photographer and rights for use on the University's Home page do not transfer to any other University page. The top red navigation bar may be copied by University offices, but only if links point to the same links as depicted on the home page. Questions may be directed to Nancy A. Tramontin, the University's Webmaster.
Links to Other Sites
Respect for Copyrights of Digital Materials and Software
--------------------------------------------------------------- Our privacy and public records obligations are governed solely by applicable Virginia statutes, including, but not limited to, the Virginia Privacy Protection Act of 1976, the Virginia Freedom Of Information Act, and by any applicable U.S. federal laws. Notice About the Information We Collect. This notice applies to all information collected by or submitted to official University of Virginia Web sites (see the definition above). The following information explains the Internet privacy policy and practices that the University has adopted for its official Web sites In legal terms, it shall not be construed as a contractual promise, and the University reserves the right to amend it at any time without notice. In addition to this explanation of policy and practice, the University encourages its schools, departments, divisions and other units contributing to its official Web pages to provide specific notices about the collection and use of any personal information associated with those pages. The following information is therefore general, and we encourage you to read page-specific notices to ensure that you understand precisely the applicable privacy policies and practices. When you access our Web pages, the client information and the essential and nonessential technical information listed below is automatically collected -- we refer to those categories collectively as "access" information. No other information is collected through our official Web sites except when you deliberately decide to send it to us (for example, by clicking on a link to send us an e-mail). The information you might choose to send us is listed below as "optional information."
The Way We Use Information. Client information is used to route the requested Web page to your computer for viewing. In theory, the requested Web page and the routing information could be discerned by other entities involved in transmitting the requested page to you. We do not control the privacy practices of those entities. Essential and nonessential technical information helps us respond to your request in an appropriate format [or in a personalized manner] and helps us plan Web site improvements. Optional information enables us to provide services or information tailored more specifically to your needs or to forward your message or inquiry to another entity that is better able to do so, and also allows us to plan Web site improvements. We may use non-identifying and aggregate information to better design our Web site For example, we may report that X number of individuals visited a certain area on our Web site, or that Y number of men and Z number of women filled out our registration form, but we would not disclose anything that could be used to identify those individuals. We may keep client information from our systems indefinitely after the Web page is transmitted, but we do not try to obtain any information to link it to the individuals who browse our Web site However, on rare occasions when a "hacker" attempts to breach computer security, logs of access information are retained to permit a security investigation and in such cases may be forwarded together with any other relevant information in our possession to law enforcement agencies. Under the Virginia Freedom of Information Act, any records in our possession at the time of a Freedom of Information Request might be subject to being inspected by or disclosed to members of the public for any purpose they may desire. As indicated above, client information may be retained after transmission of the requested Web page and might be available for inspection. We use the information you provide about yourself when placing an order or request only to complete that order or request. We do not share this information with outside parties except to the extent necessary to complete that order or request. Similarly, we use the information you provide about someone else when placing an order or request only to complete that order or request. Again, we do not share this information with outside parties except to the extent necessary to complete that order or request. We generally use return e-mail addresses only to answer the e-mail we receive. Such addresses are generally not used for any other purpose and by University and state policy are not shared with outside parties. Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to the ones described above without a clear notice on the particular site and without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses. Use of Cookies Some official University of Virginia Web sites use "cookies." Often a cookie enables the University Web site to tailor what you see according to the way you entered the site (i.e., if you entered by pushing a button identifying yourself as a student, your subsequent views of information might be tailored for student audiences). For this kind of cookie, the information stored in that cookie might include the following (formatted for legibility):
Name: UVA_cookie Session: 973016679.175537
Providing Information is Your Choice. There is no legal requirement for you to provide any information at our Web site However, our Web site will not work without routing information and the essential technical information. Failure of your browser to provide nonessential technical information will not prevent your use of our Web site but may prevent certain features from working. For any optional information that is requested at the Web site, failure to provide the requested information will mean that the particular feature or service associated with that part of the Web page may not be available to you.
--------------------------------------------------------------- All University of Virginia Web pages signified by the address "virginia.edu" or within the range of Internet and Intranet protocol addresses assigned to the University of Virginia. University departments or units with Web sites based on non-University servers must comply with the terms of this policy in order to be linked from the University's home page structure. Consistent with University and state policy on the appropriate use of University-owned equipment, the University's Web page must not be used for commercial, non-mission-related purposes. In practice, this means that advertising space cannot be sold at any level of the Web page. "Advertising" refers to any situation in which the University or one of its units receives payment or in-kind gifts in exchange for a link or brand placement on a University Web page. Please see definitions below. While advertising cannot be sold at any level, links to commercial vendors may be made in the following specific situations:
Guidelines for Linking and Presentation In all of these cases, a link should provide information for educational or other mission-related purposes and the University cannot have received consideration for incorporating that link. Such links should in no way imply endorsement of products or services offered by the external entity. Any descriptive text accompanying the link should be value-neutral. Acceptable language might include: "For more information: [link]." Unacceptable language: "Check out this great Web site [link]." Such links should go to the home page of the entity's Web site and, wherever possible, links should not go to pages on which products or commercial services are offered for sale. The logo, text, or graphic should not include any qualitative or comparative language or descriptions of the non-University party's products, services, facilities, or company, including but not limited to price information, inducement to purchase, endorsements, savings, or value. Particularly in cases where a group of external hyperlinks is included, the following language is recommended for inclusion: Links to Web sites external to the University of Virginia should not be considered endorsement of those Web sites or any information contained therein. In all cases, the design of departmental or unit pages that incorporate commercial links must be consistent with established graphic and placement standards for University Web pages. (See guidelines for Web design, http://www.virginia.edu/webpagestandards.html.) For example, commercial or text logos or display material may not be placed in the "banner" area, roughly the top quarter of a page and pop-up notice of sponsorship will not be allowed under any circumstances. Links to sponsors or other corporate recognition on a unit's home page (i.e., the third level off the University home page) will not be allowed except under special circumstances considered on a case-by-case basis by the University's Network-based Information Systems (N-BIS) editorial board. Such examples might be the University Bookstore or the University Press (selling merchandise). The following definitions should be considered general and applicable to this policy only. University of Virginia Web page: A page created or maintained by or on behalf of the University of Virginia or an office, department, or division of the University of Virginia and located within the University of Virginia's information technology environment, i.e., signified by the address "virginia.edu" or within the range of Internet protocol addresses assigned to the University of Virginia. [Note: Web page and web site may be used interchangeably.] Hyperlink or hypertext link: A logo, text, or other identifier incorporating a link to a Web site external to the University of Virginia, placed on a UVA Web page without compensation. Advertising: A logo, text, or other identifier incorporating a link to a Web site external to the University of Virginia, placed on a UVA Web page in exchange for remuneration or gifts in kind, where that placement is intended to promote or market a service, facility or product offered by the entity's Web site for a commercial purpose. Advertising includes messages containing qualitative or comparative language, price information or other indications of savings or value, an endorsement, or an inducement to purchase, sell, or use any company, service, facility or product.
Qualified Sponsorship: A logo, text, or other identifier incorporating a link to a Web site external to the University of Virginia, placed on a UVA Web page to acknowledge donation of services, products, or financial or research support to the University of Virginia or an office, unit, center, department, or division of the University of Virginia. Banner ad: A typically rectangular advertisement placed on a Web site, above, below, or to the side of the site's main content area.
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Definition View a ten-year history of the U.Va. Home Page.
Purpose
Responsibility This is done through a variety of guiding principles and policies approved by N-BIS. N-BIS is appointed by the UCIT to serve as an editorial board overseeing the availability and use of the Grounds-Wide Information System (GWIS), and specifically, the home page. In general, this board does not approve individual items in GWIS, but it does: 1. Approve the awarding of a directory to and/or the linking of a home page by organizations and individuals eligible to do so. 2. Approve categories of information placed on the GWIS. 3. Serve as an appeal board for determining whether material placed on GWIS is or is not appropriate. 4. Serve as the first step in the appeal process regarding retention of GWIS privileges. Decisions by the N-BIS editorial board to revoke access to GWIS may be appealed to the Vice President and Chief Information Officer. Students and student organizations are, in addition, subject to the Standards of Conduct in their use of GWIS. Nancy A. Tramontin is the Lead University Webmaster and Director of Web Communications and has responsibility for management, content, and design of the top-level and second-level pages and associated functions and technologies of the University of Virginia Web site (www.virginia.edu). Web developers, Diane Bishop, Jonelle Thackston, Nicole Breeden, Steve Johnson, and Chris Husser help maintain the University's home page and unit Web pages.
--------------------------------------------------------------- Linking of appropriate information is accomplished through the Office of the Webmaster, a centrally managed registry of authorized information resources.
University Schools Links determined to be of particular interest are grouped on the Special Interest pages:
Prospective Students Individual personal home pages are linked through a separate Directory of Personal home pages of University students, staff, and faculty. Links will not be made to unsponsored personal resources--e.g., a personal or other home page for which a unit has not accepted responsibility. Non-University resources: i.e., information resources that originate from a non-University Internet host will, in most cases, not be linked directly to the University of Virginia site. Exceptions to this can include instances where a non-University host provides information generally recognized of University interest (athletics, Charlottesville links).
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