Quality Improvement vs. Research (May 2014)
The IRB-HSR Guidance on QI vs Research has been updated. If the project falls in the gray zone between QI and Research, the team will be required to submit a Determination of Human Subjects Research Form
Submission of Large Documents on CD (May 2014)
The IRB-HSR strongly encourages the submission of all large documents on a CD. The documents on the CD must be in PDF format. Paper copies of these documents are no longer required. The CD must be attached to a Document Submission Form Complete instructions are found on the Document Submission Form
Submission of Documents for Receipt of Acknowledgment (May 2014)
If you are submitting hard copy documents to the IRB for Receipt of Acknowledgment, the IRB # must be written on each document. If you are submitting multiple documents at one time for Receipt of Acknowledgement, you must submit them with a completed Document Submission Form.
Revisions to IRB Application (May 2014)
Any modification to the IRB Application will require the change be made to the full document along with the use of tracked changes and updates to the version date. A signature on the Application Form from the PI will NOT be required UNLESS the modification is for a change in PI or a 5 year update.
Submission of Continuation Status Forms (May 2014)
You are strongly encouraged to send all requested continuation paperwork via email to email@example.com
The Continuation Status Report should NOT be submitted to the IRB before it is signed by the PI.
Without the signature, the continuation cannot be counted as received and will not be reviewed.
Legally Authorized Representative (May 2014)
Information on who may serve as a Legally Authorized Representative and provide Surrogate Consent for another person to participate in research has been added to the IRB-HSR website at http://www.virginia.edu/vpr/irb/hsr/surrogate_consent.html
Data Security and Approval from ISPRO (May 2014)
Any new protocol/5 year update will require review and approval from the UVa Office of Information Security, Policy & Records Office (ISPRO) prior to IRB submission if any of the following will be done in the protocol:
- Collecting data via a single use device (e.g. smart phone app, tablet, laptop)
- Collecting data via web based format (e.g. online consent, online surveys, online CRF’s)
- Storing identifiable health information or other highly sensitive data (e.g. SS#) on a server NOT managed by Health Systems Computing Services (HS/CS) or Information Technology Services (ITS)
Save the Date (May 2014)
The 2014 Virginia IRB Consortium Conference entitled “What Constitutes Human Subject Research in the 21st Century?” will be held at UVa’s Newcomb Hall on Friday, November 14th. Stay tuned for registration information.
Consent Form Template Changes for Studies involving Banking (February 2014)
In response to changes in the HIPAA regulations, the IRB-HSR has modified the consent form templates. Two signature sections are no longer required for studies that involve both a main study and banking for future unspecified research. These changes have been incorporated into Protocol Builder.
Receipt Acknowledgments of Submitted Documents (February 2014)
If you are submitting ANY documents in addition to the UVa IRB protocol and consents you are required to complete the Document Submission Form.
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