Protection of Human Subjects in Research

Required Training - CITI Program

Find out how to check your IRB Training Status

At UVa, investigators/key personnel involved in human subject research are required to take CITI online training once every three years.

PLEASE NOTE:  If you have taken CITI training at another institution and are now transferring to UVa- you must go to the CITI site, select UVa as your new institution, and complete the UVa CITI Basic Course appropriate to your role in research.  (See detailed instructions below.)  After you have transferred your registration the CITI program will inform you regarding any additional modules you would need to complete.

Directions for completing CITI training:

1. Refer to these instructions as you navigate cCITI's registration process and training program.
   
   
2. Go to CITI's website:
   www.citiprogram.org
   
   
3. On the CITI home page click the red link called Register Here next to the words "New Users".
   
   
4. Complete registration steps 1-4.  On this screen, you are first asked to select your institution from the appropriate dropdown menu.  In the first menu called "Participating Institutions" select "University of Virginia." Second, create a  CITI user name and password.  Your new CITI user name MUST be your UVA computing ID: which looks something like this: sbb4q
   
   
• CITI requires that your user name be at least four characters long.  If you have a three-letter UVA computing ID (for example: if your email address is abc@virginia.edu then you must write your CITI user name like this: abc@.  The email "at" sign will be the fourth character of your CITI user name.
  
  
• If you are a GUEST (you are not a member of the UVa faculty or staff), please log on using your LAST NAME FIRST INITIAL with no spaces as your log in ID (e.g., JeffersonT).
  
  
• Your password should consist of 8 to 12 characters. Write down your CITI user name and password so you don't forget them.
  
  Third, enter your first and last name.  Fourth, enter your email address.  When you are finished with this screen, click submit.
  
  
5. Fill out the membership information screen and then click submit. Note: Under "employee number" do not enter your SSN. This is not a required field. You may leave it blank.
   
   
6. Select Curriculum - University of Virginia.  On this screen, you are asked to select a Group.  The Group you select defines the set of "modules" you must complete for your IRB training requirement.   At UVa, there are five groups.  You must choose the one that most closely matches your role in research.   Do not choose the "Library of all CITI Modules."  That is a reference resource for your information of all 40+ modules offered by CITI. Click submit.
   
   NOTE: For Researchers submitting protocols to the IRB-HSR, you are required to take the IRB-HSR ALL RESEARCH, Basic Course OR the IRB-HSR Refresher Course if you have previously taken the Basic Course.
   
   If you are both a Researcher AND an IRB Board Member, please take training for your work as a Researcher.  In this case do NOT select the Group for IRB Board Member.  Instead, take either the IRB-HSR:  ALL RESEARCH, Basic Course OR the IRBHSR Refresher Course if you have previously taken the Basic Course.  
   
   
7. The next screen asks about your affiliation with additional institutions. 
   
   Check "YES" if you have ever taken CITI training to meet an IRB training requirement for another institution.  Check "NO" if you are not affiliated with any other institutions.     
   
   NOTE: If you already took CITI training at another institution, please be sure to select "YES".  The CITI software will automatically recognize your multiple affiliations and "sum the curriculum" from your previous CITI training so you don't have to read a CITI module for UVa that you already read for another site.
   
   
   
8. Learners Menu.  Click on the red link called "Not Started - Enter."
   
   
   • You will see that the modules are programmed sequentially; you will have access to the first module (a link you can click on) and then you will be moved through the required modules in a linear fashion.  A variety of Optional Modules will become available to you after you complete the required modules. 
     
     
   • Each module is followed by a short quiz.  It will take about 20 minutes to complete one module and the quiz.  You do not have to complete all of your modules in one sitting.  You can stop in the middle of a module and resume at any time.  The CITI program software will automatically save your progress and quiz scores.  To log back into CITI, you will need your username and password.
     
     
   • Once you get a total of 80% of all of the quiz questions correct, that means you passed the course.  If you do not get a total of 80% quiz questions correct, then you may review the modules and retake the quizzes as many times as needed.

How do you know when you've successfully finished the CITI training requirement? On the Learners Menu screen, you will see under the word "Status" it will say "Passed" and list your training completion date.  On this same page, you can print your completion certificate. Just click on the link called "Print" to the right of the word "Status."

Once you complete training, the CITI Program website automatically sends your training completion date to the IRB's database at UVA. If you want to add your name to an existing/approved IRB protocol, follow these instructions:

IRB for Health Sciences Research: fill out and submit to the IRB the "Personnel Change Modification Form" located on the IRB-HSRs forms website.

IRB for Social/Behavioral Research: send an email to irbsbs@virginia.edu and describe the change. The subject line for the email should read "Update Protocol Information." Please include the protocol number and Principal Investigator in the email.

Need help?
If you are a health sciences researcher and you have questions about any of these instructions, please contact Robert Banks at 924-5152 or rjb3q@virginia.edu.

If you are a social, behavioral or education researcher and you have questions about any of these instructions, please contact Maizie Jackson at 243-2888 or mhj7v@virginia.edu.


Revised: 10/02/12