Communications

Date: Apr 25, 2011

To: All U.Va. Students

From: Patricia M. Lampkin, Vice President and Chief Student Affairs Officer

Re: Reminders for Having a Safe Foxfield

View the 2011 Foxfield safety video, featuring peers and administrators:

http://adapt-uva.weebly.com/safe-foxfield.html

Please take a few minutes to think about your personal safety if you are attending Foxfield this Saturday:

* Always carry a photo ID and make sure your friends carry identification and phone numbers with them in case they become incapacitated for any reason.

* As a safety measure, drivers are being asked to drop off passengers inside the Foxfield grounds instead of Garth Road. Drivers will receive a free shuttle pass allowing them to quickly and safely drop off passengers inside the grounds.

* If you are intoxicated, your impaired judgment places you at a much greater risk for the following: injuries; sexual activity that is later regretted or does not include mutual consent; or a police citation. Plan not to drink at all, or set a drink limit for yourself and stick to it. The first 500 students who register for the Foxfield Savvy Fox program (pledge not to drink at the Races) receive a T-shirt. See detailed information below.

* If you accept a beverage from someone, make sure that you know the individual, you have observed the drink being prepared, and you never leave it unattended. Exercise caution in any public setting with any beverage.

* Make a plan to get home safely. If you do not have a sober driver, use Foxfield’s shuttle to travel safely between the Grounds and Foxfield. No one should risk drinking and driving. See detailed information below.

* Always comply with requests from the police and Foxfield security officials.

* Never leave a friend alone, especially if impaired, and do not hesitate to call 911 if medical attention is needed or contact Foxfield staff.

* To learn more about Foxfield safety, attend one of the Foxfield education programs on Wednesday, April 27, at 6:00 p.m. OR 8:00 p.m. in the Newcomb Theater. The event is sponsored by the U.Va. ADAPT (Alcohol and Drug Abuse Prevention Team) peer educators.

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Dear Students:

For many of you, this weekend will be a chance to celebrate before classes end and exams begin. Please make plans to keep yourself and your friends safe.

If you attend the Foxfield Races, you will notice a significant law enforcement presence. As a reminder, this is not a U.Va.-sponsored event. The Virginia State Police, the Virginia Department of Alcohol Beverage Control, and the Albemarle County Police are continuing their efforts to provide a safe environment for spectators attending the races and to deter and detect crime - specifically alcohol-related offenses. These agencies, as well as a private security force, will be monitoring the crowd closely and citing those who engage in illegal activities.

In addition to making sure you bring enough water, food and sunscreen to the event, consider the following ways to stay safe on Saturday.

TRANSPORTATION

* Public transportation, provided by B2B Limo, will be available on Saturday.

- Cost: $20 round trip or $10 one way (cash only).

 

- Pick-up and drop-off points:

- The Student Activities Building at Scott Stadium.

 

- McCormick Road near the Chapel.

- Times: 9 a.m. to noon (to Foxfield) and 4 to 6 p.m. (return to Grounds). Buses depart from the main pedestrian entrance to Foxfield in the invitation parking lot.

* Get rewarded for not drinking.

- The first 500 students who register as a Savvy Fox and pledge not to drink at the Foxfield Races will receive a free T-shirt. All who register will receive free sodas on race day.

 

- Go to the Gordie Center for Alcohol and Substance Education at 170 Rugby Road, the back entrance to Madison House, between April 25 and 29 during the hours of 9 a.m. and 5 p.m. to register and pick up your T-shirt.

 

- You may also register at the ADAPT Student Safety Tent, located west of the tower area between the rail and the travel lane.

* Students may leave their cars in the Foxfield Invitation Parking Lot overnight if needed, free of charge or risk of towing.

FOOD AND WATER

Guests over 21 years of age may enter with a maximum of one (1) container/cooler containing alcoholic beverages. Cooler sizes cannot exceed 22 quarts. Additional containers/coolers containing only food and nonalcoholic beverages are permitted and are subject to search in compliance with Foxfield Racing Association rules and regulations. Alcoholic beverage quantities in excess of this policy will be confiscated and discarded. All beverages, alcoholic and nonalcoholic, must remain unopened with factory seals intact upon entry. Previously opened beverages will be confiscated and discarded.

ADAPT peer educators will once again host a Student Safety Tent (located west of the tower area between the rail and the travel lane) to provide free water, light snacks and sunscreen for ALL race attendees. Students may also sign the Savvy Fox pledge not to drink at the Races. The first 500 who register will receive a free Foxfield T-shirt. All who register receive free sodas.

GETTING MEDICAL HELP

* Never hesitate to seek medical attention when needed. Do not leave a friend to "sleep it off."

* If you’re not sure if your friend needs help, take the person to a First Aid Station for an assessment. The first-aid stations are staffed by U.Va. Emergency Department and EMT personnel. Look for the large white flag with a green first aid cross. Locations are:

- Between the airplane hangar and the West Gate.

 

- On the paddock line between the orange and green sections.

*Remember P-U-B-S to know the signs of alcohol poisoning

- P uking while Passed out.

 

- U nresponsive: no reaction to a firm pinch.

 

- B reathing: slow and shallow.

 

- S kin: cold and clammy.

If you notice EVEN ONE of these symptoms, call 911 immediately, tell the dispatcher you’re at Foxfield and provide your plot location (a letter and number combination found on the parking tag). Medical personnel will come to your location.

If you can’t get a cell phone signal, find any law enforcement officer or anyone wearing a red or grey “Cerberus” Event Staff shirt and they will radio in your request. Law enforcement’s primary goal is to protect participant safety. Don’t hesitate to get help.

OTHER REMINDERS

- If you will be taking private transportation to Foxfield, exercise appropriate caution. If you are riding in an open truck or Jeep, do not sit on the edge of the flatbed or at a raised height where you risk serious injury in the event of an accident or flying objects.

Drivers can be charged with reckless driving if their passengers are being transported in an unsafe manner.

Urination outside and in clear view of others can result in arrest for public urination and/or indecent exposure. Intentional indecent exposure can result in arrest for a sexual criminal misdemeanor upon which, if convicted, can result in your being placed on the sexual offense registry for a period of time no less than 10 years.

- Help keep the Grounds and other areas clean. Use trash receptacles provided at the bus stops and other spots.

For more tips on enjoying a safe Foxfield, please see:

http://www.foxfieldraces.com/spring.cfm?action=students

In addition, the Web site for the Gordie Center for Alcohol and Substance Education includes information and educational tips:

http://www.virginia.edu/case

I encourage you to be smart, to think about your personal safety, and to make safety a part of your routine, whether it’s Foxfield weekend or just an ordinary day.

Sincerely,

Patricia M. Lampkin

Vice President and Chief Student Affairs Officer