|VPCSA Funds for Student Programs|
VPCSA must pay honoraria directly to lecturers or performers; we cannot do third-party reimbursements. The University requires that the payee complete and sign an online Vendor Registration form for payment to be made.
In order to initiate payment of an honorarium, the student group must submit a VPCSA Request for Disbursement form for payment to the speaker (considered the vendor in such cases).
A word of caution when scheduling a speaker or performer on a fee-for-service basis. In these cases, a good written contract will outline the specific expectations of both parties and provide a measure against which both parties can be held accountable (e.g., performer is late or does not show; student group does not provide agreed-upon sound system or fails to pay).
Because a contract is a legally binding document holding both parties accountable for fulfilling specific terms, we recommend that student groups enter into contracts only after careful consideration and review by independent legal counsel. VPCSA does not review or approve contracts between student groups and outside vendors.
If VPCSA is considering contributing funds to an event involving a contracted speaker or performer, we will seek the input of University Programs Council (UPC) and will refer the application to that office. If UPC elects to co-sponsor the event, they typically require that it meet relatively stringent requirements in terms of security and other considerations. In these cases, working with UPC to make the event of professional quality can be a great learning experience for the award recipient.
VPCSA must pay speaker or performance fees directly to the speaker or performer; we cannot do third-party reimbursements. The University requires that the payee submit an invoice and complete and sign an online Vendor Registration form for payment to be made.
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Last Modified: Thursday, 07-Jul-2011 09:59:17 EDT
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