Funds for Student Programs Home Application Process Special Considerations & Restrictions Services Food and Beverages Speakers/ Performers Travel Restricted Items Disbursement of Funds Download an Application

HONORARIA
VPSA Program Awards may pay honoraria and travel costs for speakers or performers, up to state limits. Since an honorarium is offered as a token of thanks to the payee for sharing their scholarship or art, no invoice or contract is required.

VPSA must pay honoraria directly to lecturers or performers; we cannot do third-party reimbursements. The University requires that the payee complete and sign an Individual Payee Registration form for payment to be made. The form should be submitted to the VPSA office; faxes are acceptable.

CONTRACTS
Applications for events which involve a contracted speaker or performer must include a copy of the proposed contract.

A word of caution when scheduling a speaker or performer on a fee-for-service basis. In these cases, a good written contract will outline the specific expectations of both parties and provide a measure against which both parties can be held accountable (e.g., performer is late or does not show; student group does not provide agreed-upon sound system or fails to pay).

Because a contract is a legally binding document holding both parties accountable for fulfilling specific terms, we recommend that student groups enter into contracts only after careful consideration and review by independent legal counsel. VPSA does not review or approve contracts between student groups and outside vendors.

If VPSA is considering contributing funds to an event involving a contracted speaker or performer, we will seek the input of University Programs Council (UPC) and will refer the application to that office. If UPC elects to co-sponsor the event, they typically require that it meet relatively stringent requirements in terms of security and other considerations. In these cases, working with UPC to make the event of professional quality can be a great learning experience for the award recipient.

VPSA must pay speaker or performance fees directly to the speaker or performer; we cannot do third-party reimbursements. The University requires that the payee submit an invoice and complete and sign an Individual Payee Registration form or a Vendor Registration form (if paying a company) for payment to be made. The form and invoice should be submitted to the VPSA office; faxes are acceptable.